Agencies | Governor
Virginia Regulatory Town Hall

Final Text

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Action:
Promulgate 6 VAC 15-81 to replace 6 VAC 15-80
Stage: Final
 
6VAC15-80

CHAPTER 80
STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES (REPEALED.)

6VAC15-80-10

Part I
Introduction

Article 1
Definitions

6VAC15-80-10. Definitions. (Repealed.)

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Acceptable" means those applicable standards or practices with which a registered professional architect, engineer or other duly licensed or recognized authority must comply.

"ADA" means Americans with Disabilities Act.

"Administrative area" means an area of the jail dedicated to maintaining the operation of the jail facility.

"Approved type" means an item approved by the reviewing authority.

"Artificial light" means light other than natural light.

"A.S.T.M." means the American Society for Testing and Materials.

"Board" means the State Board of Corrections.

"Board standards" means Standards for Planning, Design, Construction and Reimbursement of Local Correctional Facilities, and Minimum Standards for Local Jails and Lockups.

"Building code" means the current edition of the Virginia Uniform Statewide Building Code and the Virginia Statewide Fire Prevention Code.

"Capacity or design capacity" means the maximum number of general population and community custody beds for which the facility is designed and constructed based on the space requirements in these standards.

"CCTV" means closed circuit television.

"Cell" means a space the size of which is specified in these standards enclosed by secure construction containing plumbing fixtures and usually a bunk in which an inmate is detained or sleeps. Cells can be single or multiple occupancy depending upon custody level.

"Central intake unit (CIU)" means an area constructed to provide, at a minimum, space for intake, temporary holding, booking, court and juvenile (if approved for juveniles) holding, classification and release functions.

"Central control point" means the principal secure space of the entire facility in which is located the equipment and control for the safety and security of the jail through electronic equipment for surveillance, communication, fire and smoke detection, emergency functions, regulation of entrance to jail through the security perimeter and regulation of ingress and egress to cells, dayrooms, corridors and other spaces within the jail.

"Chief jailer or chief correctional officer" means that individual who is in charge of the day to day security operation of the jail within the secure perimeter.

"Chief of Operations" means the Chief of Operations for Support, Division of Community Corrections, Department of Corrections.

"Classification cell" means a cell for short term holding of inmates for purposes of classification after booking and prior to being assigned to general population or other housing.

"Climate control" means temperature appropriate to the summer and winter comfort zones.

"Community-based corrections plan" means an evaluation of trends and factors at the local or regional level affecting current and future facility needs, and the assessment of resources available to meet such needs which is used as the basis for a request for reimbursement of local correctional facility construction costs.

"Community custody" means inmates incarcerated by the judicial system and classified for involvement in local work forces; participating in work, education, and rehabilitation release; and weekend and non-consecutive sentencing.

"Contact visiting" means a space where inmate and visitor at a minimum can pass papers to one another.

"Control room or station" means a space enclosed by interior security walls, roof and floor from which a jail officer may supervise inmates and control systems in a portion of the jail, such as locks, doors, etc. from that secure location.

"Dayroom" means a secure area contiguous to an inmate sleeping (cells, rooms) area, with controlled access from the inmate sleeping area, to which inmates may be admitted for daytime activities such as dining, bathing, and selected recreation or exercise.

"Department" means the Department of Corrections.

"Direct supervision" means a specific style of management where supervisory officers intermingle with inmates in housing units rather than observing inmate activity from within secure control points. Also, within this concept, services are generally brought to the inmate rather than taking the inmate to the service.

"Dormitory" means an area designed for accommodating five or more inmates and used to house minimum custody and community custody inmates.

"Enlargement or expansion" means to add an area of new construction to an existing local correctional facility by constructing additional area or areas.

"Facility" means a jail or lockup including all associated buildings and site.

"Federal population" means prisoners being held for any federal authority in a local facility.

"General population housing" means maximum, medium, minimum and community custody housing. General population excludes special purpose cells and central intake.

"Housing unit" means a group of cells with a common dayroom.

"IMC" means intermediate metal conduit.

"Inmate housing area" means a single person cell, multi-occupancy cell, room, or group of such cells with a common dayroom (housing unit) or dormitories which provide accommodations for sleeping, approved personal effects, and personal hygiene.

"Interior security walls" means walls within but not a part of a security perimeter which are utilized to restrict movement within the secure area, including but not limited to housing units, dormitories, corridors, inmate activity areas, intake areas, and program areas.

"Life safety operations" means the function of certain electrical, mechanical and other building equipment provided for the purpose of ensuring the safety of building occupants in the case of an emergency situation.

"Light" see artificial light.

"Local correctional facility" means any jail, jail farm, or other place used for the detention or incarceration of adult offenders, excluding a lockup, which is owned, maintained, or operated by any political subdivision or combination of political subdivisions of the Commonwealth.

"Local governing body" means a governing body as defined in § 53.1-95.3 of the Code of Virginia.

"Lockup" means a facility, separate from a jail facility, operated by or for a local government for detention of persons for a short period of time.

"Maximum custody inmates" means persons who cannot be allowed to mingle physically with other inmates without close supervision, normally because of assaultive and aggressive behavior or high escape risk.

"Medium custody inmates" means those persons who require a moderate level of staff supervision and secure accommodations against escape, but who can be allowed to participate in group activities.

"Minimum custody inmates" means those inmates classified as not dangerous or likely to escape, but are of sufficient concern to require a minimum level of supervision.

"Minor renovation project" means renovation project which does not increase beds and has an estimated cost less than $200,000.

"Natural light" means daylight which must be from a direct source within the living unit.

"New construction" means to build or replace a local correctional facility.

"Office of the deputy director" means the Deputy Director, Division of Community Corrections, Department of Corrections, or his designee.

"Operating capacity" means capacity of the facility as established by the Department of Corrections.

"Overcrowding" means a facility having operated at greater than 25% over the operational capacity for at least one year exclusive of the federal prisoner population.

"Owner" means the representative from the locality or jail authority responsible for making decisions about the project.

"Owner's agent" means the persons or firm designated by a locality or jail authority to make decisions about the project.

"Per inmate or per bed" means for each general population bed.

"Regional jail" means, for purposes of state reimbursement for construction costs, those jails which meet the criteria set forth in §§ 53.1-81, 53.1-82 and 53.1-95.2 of the Code of Virginia, and jail having at least three member localities that was created (created means localities having submitted resolutions of local governing bodies or cooperative agreements) before February 1, 1993, or any jail construction project recommended for approval by the Board of Corrections as a regional jail prior to February 1, 1993.

"Renovation" means the alteration or other modification of an existing local correctional facility or piece of equipment for the purpose of modernizing or changing the use or capability of such local correctional facility or equipment.

Renovation does not include work on, repair or replacement of any part of an existing local correctional facility or equipment, which may be generally associated with normal wear and tear and included in routine maintenance. Renovation renders the facility, item or area in compliance with current board standards and superior to the original.

"Repair" means the correction of deficiencies in a local correctional facility or equipment which have either been damaged or worn by use, but which can be economically returned to service without replacement.

"Replacement" means the construction of a local correctional facility in place of a like local correctional facility or the purchasing of like equipment to replace equipment which has been so damaged or outlived its useful life that it cannot be economically renovated or repaired.

"Reviewing authority" means a representative or representatives of the Department of Corrections or the Department of Criminal Justice Services responsible for reviewing required documents, attending required meetings, and interpreting and determining compliance with 6VAC15-80.

"Room" means a cell without plumbing fixtures. Rooms are utilized when inmates have control of the individual room doors and are free to circulate from rooms to dayrooms at will.

"Routine maintenance" means the normal and usual type of repair or replacement necessary as the result of periodic maintenance inspections or normal wear and tear of a local correctional facility or equipment.

"Sally port" means a safety vestibule as a defined space that promotes security by the use of two or more interlocking doors.

"Secure" (as relates to construction) means that the walls, floors, and ceilings or roofs are constructed in accordance with the secure construction portion of these standards.

"Secure area" means all spaces of the facility which are regularly occupied by inmates, including but not limited to cells, housing units, dormitories, corridors, inmate activity areas, intake areas, counseling or treatment areas, and program areas. (See security perimeter.)

"Secure custody" means maximum, medium and minimum security levels of housing located within the perimeter of a secure building or facility.

"Secure housing" means housing for all inmates (maximum, medium and minimum) which is not classified as community custody.

"Security perimeter" means the outer limits of a jail or lockup proper where walls, floor, roof and ceiling are used to prevent egress by inmates or ingress by unauthorized persons or contraband.

"Special purpose cells" means cells within the security perimeter which may include isolation, segregation, medical, protective custody or other special use cells.

"Standards" means the Board of Corrections' Standards for Planning, Design Construction and Reimbursement of Local Correctional Facilities.

"State responsible felon population" means those with greater than two-year felony sentences in accordance with § 53.1-20 of the Code of Virginia.

"Stationary equipment" means built-in equipment or fixtures normally included in a structure at the time of construction.

"Supervision" means the act or process of performing watchful responsible care over inmates. Supervision, which ensures the safety of jail officers, requires more than casual observation or surveillance. It is an active process.

"Temporary holding cell or area" means a cell or group of cells used to hold one or more persons not to exceed 72 hours, while awaiting processing, booking, court appearance, classification or discharge, or a cell used to temporarily hold one or more persons until they can be moved to another facility or the general housing areas after booking. Cells holding more than one person are frequently referred to as group holding.

"Value management analysis (VMA)" means an analysis of facility design and construction for the purpose of satisfying required function, cost efficiency, while providing the greatest quality and efficiency for the project.

"Value management team" means a team of people, independent from the owner or the architect/engineer under contract to the owner, headed by a certified value specialist (CVS) or certified value engineer (CVE) with a combination of the following disciplines based on phase and nature of the project: architecture, engineering (civil/site/mechanical/electrical) security and cost estimating.

"Vehicular sally port" means a drive-in or drive-through made secure preferably by remotely controlled electrically operated interlocking doors for entrance and exit. It is normally located in close proximity to the facility intake area.

"Ventilation" means providing, at minimum, movement of air within the facility in accordance with requirements of the building code.

6VAC15-80-20

Article 2
Administration

6VAC15-80-20. Reference documents. (Repealed.)

Documents to be used in conjunction with and referenced by these standards are:

1. Section 11-41.2:1 of the Code of Virginia relating to design-build or construction management contracts for public bodies other than the Commonwealth authorized;

2. The Virginia Uniform Statewide Building Code;

3. The Virginia Statewide Fire Prevention Code;

4. Department of Corrections' Minimum Standards for Local Jails and Lockups (6VAC15-40-10 et seq.);

5. Virginia Department of Health regulations.

6VAC15-80-30

Article 3
General Instructions

6VAC15-80-30. Modifications. (Repealed.)

The board may grant modifications to the provisions of any of these standards upon application by the owner or the owner's agent provided the spirit and intent of these standards are observed and inmate, staff and public welfare, safety and security are not compromised. The application for modification shall include all necessary documentation to justify the request. The final decision of the board on any modification shall be recorded in board minutes.

6VAC15-80-40

6VAC15-80-40. Enlargements, expansions or renovations. (Repealed.)

Enlargements, expansions or renovations to any facility shall conform to the requirements of these standards for new construction without requiring the existing portion of the facility to comply with all requirements of these standards. Exception: Those areas in an existing facility which are impacted by an enlargement or expansion (such as the adding of bedspace may impact the need for more space in the kitchen, visiting, recreation, etc. - if these services are not provided for in the enlargement or expansion) may be required to be upgraded. The maximum upgrade required would be to provide additional space as would be required for the number of people for which new bedspace is being built.

6VAC15-80-50

6VAC15-80-50. Review and inspections. (Repealed.)

Review of documents by the reviewing authority, fire official, local building official, and other officials or agencies shall be required. These reviews shall be performed at the preliminary and construction document stages. A final inspection shall be performed and documented in writing by all officials and agencies involved in the review process.

6VAC15-80-60

6VAC15-80-60. Conflict between standards. (Repealed.)

In the event of a conflict between standards or codes, the most restrictive standard or code shall apply.

6VAC15-80-70

Part II
Reimbursement Funding Requests

Article 1
Submission of Requests

6VAC15-80-70. Submission schedule and method. (Repealed.)

A. Reimbursement funding requests for jail construction projects shall be submitted to the department in accordance with the budgeting time schedule as outlined in § 53.1-82.3 of the Code of Virginia.

B. Submissions shall be as follows:

1. Four copies of the Community-Based Corrections Plan, prepared in accordance with Article 2 of this part, shall be submitted to the Department of Corrections, Chief of Operations for Support.

2. Four copies of the Planning Study, prepared in accordance with Article 3 of this part, shall be submitted to Department of Corrections, Planning and Engineering Services, Architecture and Design Unit. A Community Based Corrections Plan is not required for minor renovation projects.

3. Four copies of minor renovation project information prepared in accordance with Article 4 of this part shall be submitted to Department of Corrections, Planning and Engineering Services, Architecture and Design Unit. A Community-Based Corrections Plan is not required for minor renovation projects.

4. Subsequent to the submission of the Community Based Corrections Plan, Planning Study, and minor renovation project information, the Resolution and Cooperative Agreement shall be submitted prior to board consideration of the project. The locality, localities, regional authority or other combination of localities shall submit to the Department of Corrections, Chief of Operations Support:

a. Single locality facility. A resolution of the local governing body requesting reimbursement funding, or

b. Regional facility. A cooperative agreement detailing financial and operational responsibilities among participating localities and a resolution requesting reimbursement funding.

5. Financing method. At the time of submission of the resolution, if the project is being financed, detailed information on the financing and financing method shall be provided to the Treasury Board in accordance with its requirements.

6VAC15-80-80

Article 2
Community-Based Corrections Plan

6VAC15-80-80. Contents of plan. (Repealed.)

A locality or localities proposing new construction, enlargement or renovation of a jail project which results in a net increase of available beds (reference § 53.1-82.1 of the Code of Virginia) shall prepare and submit for approval a Community-Based Corrections Plan in accordance with this section.

6VAC15-80-90

6VAC15-80-90. Localities not operating a jail. (Repealed.)

For a locality not currently operating a jail, the Community-Based Corrections Plan shall be based on how the locality is managing its current offender population through utilization of other local correctional facilities or community based programs. Localities requesting reimbursement for new single locality jail construction must demonstrate that participation in a regional facility is not feasible.

6VAC15-80-100

6VAC15-80-100. Local responsibility. (Repealed.)

Community-Based Corrections Plans shall be developed by a locality or an agent of the locality.

6VAC15-80-110

6VAC15-80-110. Required information. (Repealed.)

A Community-Based Corrections Plan shall include:

A. An analysis of criminal justice and offender population data as prescribed by these standards.

B. An analysis of existing resources, including existing facility(ies) and pretrial detention alternatives and post-disposition punishment alternatives.

C. An analysis of existing criminal justice resources including, but not limited to, the availability of law-enforcement, Commonwealth attorney and judicial officer services.

D. The need for and resources necessary to expand existing and establish new pretrial detention and post-disposition punishment alternatives, and for additional resources necessary to improve criminal justice caseload and jail population management.

E. A locality or region specific jail population forecast as prescribed in these Standards.

F. The proposed facility size based on future estimates and the need for management bed space in accordance with the requirements for design and construction set out in these standards.

G. The Community-Based Corrections Plan shall, at a minimum, include:

1. A statement identifying which Board of Corrections priority or priorities the Plan and jail project addresses. See 6VAC15-80-180.

2. A description of the existing jail or jails in the project including:

a. The date of construction and/or dates of subsequent renovations or expansions;

b. The current operating capacity as established by the Department of Corrections;

c. The total number of housing units including cell blocks, dormitories and other housing units used for general population offenders;

d. The operational capacity and the total number of beds for each of the housing areas described in "c" above;

e. The square footage available per offender in each cell, dormitory and dayroom;

f. The total number, type and capacity of special purpose areas;

g. A description of any administrative, operating and inmate program space;

h. A statement of the number of stories and aggregate floor space in the facility;

i. A statement about the general condition of the facility;

j. A description of the impact of any of the limitations of the physical plant relative to administrative operations and security;

k. If applicable, the status of the action plan to correct physical plant deficiencies identified in the last facility certification audit report.

3. A description of jail-based inmate programs and services including the number of offenders served annually in each program, the frequency of service, adequacy of space and the identification of funding and staffing resources for each.

4. A description of any currently operating pretrial detention and post-disposition punishment alternatives to include:

a. A description of each program including management and administration, staffing, and annual budget;

b. The total annual referrals during the past year for misdemeanant and local and state responsible felon offenders;

c. The average daily caseload under supervision during the past year for each category of offender listed in "b" above.

5. A table and an analysis of annual trends in the following data sources for each locality participating in the plan in order to evaluate the impact of the various criminal justice components on offender population:

a. For the past five years:

(1) Part I and Part II arrests.

(2) Circuit court felony and misdemeanor criminal cases commenced, closed, and pending, and trends in the number of felony and misdemeanor cases in each of the categories for "age of concluded cases."

(3) Local facility average daily population calculated from prisoner days for felony, misdemeanor and ordinance violator offense categories.

(a) If there is or has been an "overflow" population being held in another jail or jails, this average daily population shall also be reported.

(b) If federal prisoners are held, the average daily population must be reported separately.

(c) Localities currently without facilities can calculate the average daily population from prisoner days reported for prisoners held for their locality by another jail or jails. An estimate of prisoner days can also be generated by dividing the total annual costs paid for prisoner housing by the agreed-upon per diem rate. Once this number is developed, it can be divided by the number of days in that year for the average daily population.

b. For the past three years:

(1) The average annual population for each of the detention categories reported on the "Population Survey of Local Correctional Facilities" (Tuesday report) including a calculation of the percent of the total accounted for by each of the detention categories, juveniles as well as adults.

(2) The average daily caseload under supervision for each of the currently operating pretrial detention and post-disposition punishment alternative programs calculated from total supervision days.

(3) The relationship between total annual arrests and total annual new commitments awaiting trial.

(4) A separate comparison of the number of felony and misdemeanor criminal defendants in the circuit court or courts to the combined average daily awaiting trial population.

6. An analysis of future jail bedspace shall include:

a. A forecast of the future total average daily population for a minimum of ten years, excluding federal prisoners, which at a minimum includes:

(1) A description of the data used in producing the forecast such as the time frames and unit of analysis (weekly, monthly, yearly);

(2) The results of preliminary population data analysis such as trends and correlation structure;

(3) A discussion of the methodology selected and why it is appropriate, the type of model selected and the model selection criteria;

(4) The specification, parameters and diagnostic information from the model.

b. The short-term and long-term impact of state responsible prisoners held in local jails according to § 53.1-20 of the Code of Virginia.

7. An analysis of the program strategies for reducing the jail population forecast. The analysis shall be based on a plan for the expansion of existing and the establishment of new programs designed to divert misdemeanant and felon defendants and offenders detained in jail awaiting trial or actively serving sentences. The plan shall include a description of the proposed services, staff and other resources necessary to implement expanded or new programs.

a. New pretrial detention alternative programs shall be jail-based or operated by a local public criminal justice organization. Programs providing pretrial detention alternatives include:

(1) A public inebriate center for the diversion of public inebriates from the criminal justice system;

(2) Pretrial release for defendants at the initial appearance in general district court;

(3) Home/electronic incarceration or monitoring;

(4) Programs which divert defendants from jail and from prosecution or conviction who have been charged with offenses for which they can receive a sentence to jail;

(5) A program which reduces the awaiting trial length of stay through court approved credit for voluntary work on public property by any adult confined in jail awaiting disposition for a non-violent misdemeanor or felony offense.

b. Localities may seek assistance concerning the development of the programs listed in "a" above from the Department of Criminal Justice Services.

c. New post-dispositional alternatives shall be jail-based or operated by local public/private criminal justice organizations. Programs providing post-disposition punishment alternatives include:

(1) Community diversion incentive program or services for misdemeanant and felon offenders actively serving sentences in jail;

(2) Community service programs for offenders serving sentences in jail or in lieu of a sentence to jail;

(3) Home/electronic incarceration program for offenders actively serving sentence in jail. Sentenced offenders can be diverted in lieu of further incarceration, as preparation for parole, or subsequent to work release participation;

(4) A program which reduces the post-disposition length of stay through court-approved credit for voluntary work on public property by any adult confined in jail serving a sentence for a non-violent misdemeanor or felony offense.

d. Localities may seek assistance concerning the development of the programs listed in "c" above from the Department of Corrections, Division of Community Corrections.

8. A description of the effect of current magistrate; court; public defender; and prosecutorial case management practices, policies and procedures on the length of stay in jail.

Included shall be a plan to improve criminal justice services, to include the staff and other resources necessary to effect a reduction in pre-dispositional and post-dispositional length of stay in jail.

9. The recommended size of the proposed facility including the total number of cells, dormitories or housing units necessary for general population, community custody, special purpose, and short term population management. This is the number to be used as the "relative size" of the proposed facility as required by 6VAC15-80-150 of the planning study.

H. The Community-Based Corrections Plan shall also include conclusions and recommendations for implementation of the Community-Based Corrections Plan and the jail project.

6VAC15-80-120

6VAC15-80-120. Community-Based Corrections Plan review. (Repealed.)

A. The Community-Based Corrections Plan shall be reviewed for compliance with these standards by the Department of Corrections and Department of Criminal Justice Services.

B. The board shall evaluate the Community-Based Corrections Plan to determine whether the plan complies with these standards and validates the need for the construction, enlargement or renovation project for which reimbursement is requested. The board may approve the Community-Based Corrections Plan as presented. The board may also require amendments or it may deny approval.

6VAC15-80-130

Article 3
Planning Study

6VAC15-80-130. Requirement for planning study. (Repealed.)

A locality proposing a new construction, enlargement or renovation project which exceeds the nature, scope or cost of projects specified in 6VAC15-80-160 shall prepare and submit for approval a Planning Study in accordance with this article. Documents which may be used for guidance in developing facility design are available upon request from the Department of Corrections, Division of Planning and Engineering Services.

6VAC15-80-140

6VAC15-80-140. Local responsibility. (Repealed.)

The planning study shall be prepared by the locality or an agent of the locality.

A. The department shall not assist in the preparation of a planning study but shall respond to requests for clarification of these standards or similar requests.

B. The locality or the agent of the locality shall contact the department's Division of Planning and Engineering Services for guidance in interpreting these procedures and requirements for document submissions.

6VAC15-80-150

6VAC15-80-150. Required information. (Repealed.)

The planning study shall include:

1. A synopsis of the required number of beds based on the approved Community-Based Corrections Plan;

2. Localities considering the "direct supervision" concept of management shall submit a written statement to the Board of Corrections detailing the management concept for the facility, anticipated staffing levels and what cost savings are anticipated in construction and operation of the facility by this concept. Included in this statement shall be a request for modifications of any specific standards which are felt to be in conflict with the proposed facility management style;

3. A facility planning program setting forth the locality's requirements for building space by function, size and quantity, and addressing any special design considerations unique to the project;

4. Site data including site size, availability of utilities, a geotechnical investigation report, and any features of the site which would impact the facility design or cost;

5. A written description of the project setting forth the rationale for the building design; the type of construction proposed; a description of basic building materials and systems (structural, heating, ventilation, or air conditioning, security; etc.); the size of the facility in gross square feet of floor area; size of facility in number of general population beds; building code designations as to the intended use group or groups, occupancy loads and construction type or types; and provisions for future expansion;

6. Schematic floor plan or plans at a scale not smaller than 1/20 inch per foot with indication by distinct symbols, overlays or other means to denote the secure perimeter of the facility;

7. Schematic building elevations at a scale not smaller than 1/20 inch per foot;

8. A schematic site plan at a scale not smaller than 1 inch per 60 feet indicating existing and proposed buildings, vehicular circulation, outdoor recreation facilities and areas, security fences or walls and future building enlargements or expansions;

9. A schematic building section at a scale not less than 1/20 inch per foot if required to explain a multilevel building design;

10. An analysis of staffing needs and a six-year operating budget for the proposed facility which includes:

a. Security positions indicating type of inmate supervision system proposed, specific security posts required and anticipated hours which each post will be manned;

b. Non-security positions staff function and anticipated hours the post will be manned;

c. Operating budget with items such as cost of heating, ventilation, and air conditioning; utilities maintenance; food service; staff salaries; supplies; etc.

11. A construction cost estimate with a detailed description of the basis on which the estimate was made:

a. Portions of the project which are not eligible for funding reimbursement shall be clearly identified and costs tabulated separately;

b. A rule of thumb in this area is that if it is not permanently or physically attached to the building, it is considered loose equipment. Exception: Minimum security facilities are eligible for reimbursement of loose equipment and furnishings in housing units. Items which shall not be reimbursed as a part of construction cost include loose equipment such as, but not limited to:

(1) Chairs;

(2) Portable radios and communication devices;

(3) Desks;

(4) Pots, pans, utensils;

(5) Movable beds;

(6) Small portable appliances;

(7) Lamps;

(8) Mattresses;

(9) Blankets;

(10) Curtains;

(11) Vehicles, vehicle equipment;

(12) Medicines, medical equipment;

(13) Fire extinguishers;

(14) Movable shelving;

(15) Televisions;

(16) Office equipment and furnishings;

c. Additional items which are not considered reimbursible as a construction cost:

(1) Space for sheriff's or magistrate's offices;

(2) Cost to float or interest on bond issue;

(3) Land already owned by the locality;

(4) Jail board or authority operating or administrative budget;

(5) Salary of locality's employees;

(6) Jail board or authority legal or advertising fees;

(7) Select ion of overly expensive design, building materials or systems;

(8) Repair of existing facility;

(9) While not generally reimbursable, consideration to exceptions shall be given on an individual basis for the extension of off-site utility lines. Oversized lines placed to provide service to other facilities now or in the future, if deemed reimbursible, may be approved on a percentage of use by facility basis.

d. When projects involve a combination of two or more project types (renovations, expansions, enlargements) the construction cost estimate shall clearly identify the costs associated with each project type;

e. When items proposed exceed median construction costs, the construction cost estimate shall clearly identify such costs and the need for such extraordinary work shall be fully explained and justified including the examination of alternative solutions;

f. The construction cost estimate shall be based on the estimated cost as of the date of the Planning Study and shall also show the inflated values of the estimated costs as of the date of the midpoint of construction as proposed in the construction schedule. A chart shall be prepared in column format showing estimated building construction cost and state allowed building construction cost. Other costs as individual line items not included within the building envelope shall be added such as inflation, site development, professional fees and contingencies. The estimate shall also show sum total project costs, both estimated and state allowed and shall provide a written comparison of the summation.

12. An energy analysis containing comparative fuel costs, energy conservation investigations and other factors supporting the heating, ventilation, and air conditioning system and fuel selection;

13. A schedule for planning and construction of the project including, at a minimum, milestone dates for completion of preliminary drawings and specifications, completion of final working drawings and specifications, start of construction and completion of construction of each phase (if construction is to be phased) and projected date of occupancy; and

14. Any other information which would be of value to a reviewing agency or authority.

6VAC15-80-160

Article 4
Minor Renovation Projects

6VAC15-80-160. Information required for minor renovation projects. (Repealed.)

A minor renovation project is one which does not result in an increase in available bed space. A locality proposing a renovation project which does not provide additional bed space, with a total anticipated project cost of less than $200,000, or higher if recommended for approval by the board, may submit the following:

1. Identification of problem, need or reason for project;

2. Description of current situation including:

a. Analysis of existing facilities to include space utilization, condition and capacity of facilities;

b. Determination of existing and recommended facility procedures related to need; and

c. Examination of existing and recommended alternatives to fulfill the need and the feasibility of implementing such alternatives;

3. A detailed written description of the planned project including an analysis of any existing facility function which would be displaced by the proposed renovation;

4. A statement of who will be responsible for designing, supervising and accepting the project for the locality;

5. Schematic floor plan or plans, at a scale not smaller than 1/20 inch per foot, with indication by distinct symbols, overlays or other means to denote work to be done;

6. An analysis of the project impact on staffing;

7. An analysis of the project impact on operating costs;

8. A total estimated project cost with a description of the basis and a breakdown of the estimate into construction costs, fees and other expenses. Non-reimbursible items as listed in 6VAC15-80-150, subsection 11, also apply to minor renovation projects;

9. Proposed construction schedule to include anticipated completion date and;

10. Other project-specific information as determined by the reviewing authority.

6VAC15-80-170

Article 5
Funding

6VAC15-80-170. Criteria for board funding recommendation. (Repealed.)

A. The board shall evaluate the need for the project as demonstrated by the information provided in the Community-Based Corrections Plan and planning study, or the minor renovation project information.

B. Operational cost efficiency. The board shall take into consideration the operational cost efficiency of the interior design of the facility with special concern for the number of security staff required, functional layout, material selection and fuel efficiency.

1. The Department of Corrections requirement for minimum staffing efficiency is a ratio of one security staff member to three inmates based on the operational capacity of the facility.

2. Any proposed facility requiring a less efficient staffing ratio than the department requirement shall be justified in order to be considered for reimbursement; for example, a renovated facility with design limitations necessitating increased staffing.

C. Construction cost. Economy of construction cost is necessary and will be reviewed as follows:

1. Projects or portions of projects involving renovation of existing facilities shall be reviewed in relation to the efficiency of the renovated spaces, the appropriateness of the proposed changes and the relationship of the changes to the project as a whole.

2. Projects or portions of projects involving renovation of existing facilities shall be reviewed in relation to the adjusted median cost of local correctional facilities. The comparison of project costs to the adjusted median cost shall be made utilizing the appropriate estimated construction costs which were based on current cost values.

3. When reviewing the construction costs, the board may adjust the amount being requested for reimbursement funding as follows:

a. A reduction in funding when functional areas of the facility, such as kitchen, recreation, visiting, laundry, library and commissary, are not included or are included at a size not in conformance with applicable board standards or normal practice;

b. A reduction in funding when planned facilities vary from the recommended security level proportions contained in the board standards by more than 10% without proper justification;

c. An increase in funding when construction is proposed for space or spaces to be utilized for inmate industries;

d. An increase in funding when support services areas are proposed at sizes larger than necessary in anticipation of future enlargement or enlargements or expansion or expansions to the facility; and

e. An increase in funding when the facility includes areas for extraordinary inmate program activities.

D. Such increases and decreases in funding shall be based on the gross square footage of the various conditions multiplied by a cost equal to the adjusted median cost or the proposed gross square foot cost of the facility, whichever is less.

E. Adjusted median cost. The adjusted median cost of local correctional facilities shall be calculated by the department using national area averages based on the number of beds and the following procedure:

1. For jails housing maximum, medium and minimum custody inmates, a cost per square foot base figure shall be the national median square-foot unit cost published in the latest edition of "Means Facilities Cost Data" published by R. S. Means Company Inc.

2. For jails housing only maximum custody inmates, a cost per square foot base figure shall be the national ¾ square-foot unit cost published in the latest edition of "Means Facilities Cost Data" published by R. S. Means Company Inc.

3. For low rise dormitories providing only community custody housing a cost per square foot base figure shall be the national median square-foot cost, published in the latest edition of "Means Facilities Cost Data" published by R. S. Means Company Inc.

4. The national square-foot cost shall be adjusted for applicability to Virginia localities by applying an adjustment factor given for appropriate class of structures in the local multipliers section of the "Marshall Valuation Service Manual" published by Marshall & Swift, latest edition.

5. The adjusted square-foot costs shall be multiplied by per-bed area allowances based on the national average gross square footage of facilities; the area allowances shall be:

a. Facilities housing maximum, medium and minimum inmates with 50 or fewer beds - 450 square feet per bed;

b. Facilities housing maximum, medium and minimum inmates with more than 50 beds - 400 square feet per bed;

c. Community custody housing facilities with 50 or fewer beds - 275 square feet per bed;

d. Community custody housing facilities with more than 50 beds - 250 square feet per bed.

F. Median state construction cost calculation.

1. National cost per square foot x local modifier x area allowance per bed equals adjusted median cost of local correctional facility. Additive to the median cost of the local correctional facility are the reasonable cost of items similar to those in 6VAC15-80-150, subsection 11f. The total project cost is a summation of all of these items which equals the amount for state reimbursement consideration.

2. The amount recommended for project funding shall not exceed the adjusted median construction cost plus 10% plus other costs as addressed in 6VAC15-80-150 subsection 11f, or planning study estimated cost, whichever is less. Costs exceeding the state allowed amount as calculated in subsection F 1 above must be borne solely by the owner.

3. Construction cost shall be based on costs as of the midpoint of construction.

G. The cost of renovation of an existing facility shall be reviewed on a case by case basis and shall be presented in calculations separate from new construction costs.

H. When a single locality wishes to construct a project in phases to meet the needs outlined in the Community-Based Corrections Plan the board may recommend approval of reimbursement based on the total estimated cost of the project as if it were to be completed as a single endeavor, however, amounts recommended for approval for reimbursement shall be proportional to the phases of construction.

6VAC15-80-180

6VAC15-80-180. Funding priorities. (Repealed.)

A. The following criteria, listed in order of importance, shall serve as a guide for determining the level of priority given to requests for reimbursement:

1. Replacement or renovation of bed space lost due to fire, earthquake or other disaster;

2. Renovation of an unsafe physical plant which fails to meet life, health, safety standards; or a court-ordered renovation, expansion, or new construction;

3. Expansion of an existing local correctional facility experiencing overcrowding which is expected to continue based upon factors described in the Community-Based Corrections Plan;

4. New construction for a locality without or not participating in a local correctional facility or a locality not participating in a regional correctional facility;

5. Enlargement, expansion or renovation of support facilities;

6. Phased construction projects;

7. Construction project cost overruns; and

8. Construction by localities which received reimbursement within the previous five years for beds of construction with a limited life span. These localities shall not receive recommendation for approval for replacement of those beds with another secure or community custody facility.

B. The board shall ordinarily give preference to these priority projects:

1. Requests for reimbursement funding for jail facilities established, maintained and operated by regional jail boards or jail authorities.

2. Request for reimbursement funding of a project which demonstrates a significant reduction of future bed space needs through increased, expanded or new pre-trial and post-trial alternative community programs.

6VAC15-80-190

6VAC15-80-190. Board recommendations. (Repealed.)

A. The department shall direct a letter to the locality notifying the governing body of the board's decision to recommend, or not to recommend, a project for reimbursement, and the rationale for the board's decision.

B. The department shall notify the Department of Planning and Budget and Treasury Board of the board's recommendation of approvals of proposed jail construction to include project description, cost, reimbursement recommendation amount and planned financing method.

C. The department shall submit to the Governor, or his designee:

1. The board's recommendations with respect to reimbursement funding requests and the rationale therefor; and

2. Such information as the Governor may require with respect to a request for approval of reimbursement funding.

D. Final appropriations are subject to the Governor's approval and legislative enactment.

6VAC15-80-200

6VAC15-80-200. Reimbursement rates. (Repealed.)

The reimbursement rates to localities for construction, enlargement or renovation of local correctional facilities shall be governed by § 53.1-80 for a single local jail and §§ 53.1-81 and 53.1-82 of the Code of Virginia for regional jails.

6VAC15-80-210

Part III
Project Documentation

Article 1
Development

6VAC15-80-210. Preliminary design documents. (Repealed.)

A. The locality shall submit preliminary design documents to the reviewing authority as specified herein.

B. The preliminary design documents required for an enlargement or new construction of a local correctional facility shall contain sufficient information to identify basic security construction features and demonstrate intent to comply with applicable board standards and building code requirements and shall include, as a minimum, the following:

1. Preliminary site plan;

2. For new and existing facilities, the size of the facility in gross square feet of floor area, building code designations as to code edition, intended use group or groups, use conditions, occupancy loads, and construction type or types;

3. Preliminary architectural floor plans at least 35% complete;

4. Elevations, sections, and details as required to define building materials and security construction features;

5. Preliminary mechanical and electrical plans and specifications necessary to define life safety construction features;

6. Preliminary security equipment list;

7. Outline specifications;

8. Construction cost estimate; and

9. Any change in staffing from planning study.

C. Documents for renovation of a local correctional facility may not require some of the above information. Requirements shall be as determined by the reviewing authority in consultation with the locality's architect or engineer. In the case of renovations qualifying under 6VAC15-80-160, determination of required documents and information shall be made by the reviewing authority in consultation with the person or persons responsible for project design.

D. The locality shall submit two sets of preliminary design documents to the Planning and Evaluation Director, Division of Planning and Engineering Services, Department of Corrections. The locality may also be required to submit preliminary design documents to other regulatory agencies as deemed appropriate at this stage and shall be so notified in writing by the department.

E. The reviewing authority shall review preliminary design documents for compliance with applicable codes, board standards, and commonly accepted architectural, engineering and correctional practices.

1. Changes to the preliminary design may be required. All changes and comments shall be submitted in writing to the locality.

2. The locality shall require its architect or engineer to respond in writing to the reviewing authority to all comments in the preliminary design review. Necessary revisions to the project documents may be incorporated in the submission of the construction documents. However, all issues in question between the architect and the reviewing authority shall be resolved before the construction document phase is begun.

6VAC15-80-211

6VAC15-80-211. Value management analysis. (Repealed.)

A. All jail projects for which reimbursement is being requested for new construction, expansion, or renovation shall have a value management analysis (VMA) performed during design. For renovation projects, a waiver may be requested from the board.

B. VMA shall be performed at the conclusion of the design development (35%-40% complete) phases of the project. For large projects (in excess of 250 beds), it is recommended that a second phase of VMA be performed at the construction documents phase (90%-95% complete).

C. The VMA shall involve a three- to four-day exercise at the design development phase, or four to five days each at the design development and construction document phases. The first day, or portion thereof, of each analysis consists of a presentation overview by the owner and the A/E design team to the value management team. The final day or portion thereof, consists of a presentation of findings and recommendations by the value management team to the owner and A/E design team and attended by the reviewing authority.

D. The VMA process shall analyze at a minimum the following aspects of the project's design: systems, products/materials, quality, efficiency, functionality, long-term design, and operational needs (beyond 10 years) and cost.

E. The owner shall engage the services of a qualified value management team, as defined in the definitions and headed by a certified value specialist (or engineer) pursuant to the definitions. The VMA team shall be independent of the A/E design team. Cost estimators are also recommended as beneficial to the analysis, particularly for projects performing VMA at the construction documents phase.

F. The owner shall advise the reviewing authority in writing at least 15 working days in advance of the meeting dates for the VMA. A representative of the reviewing authority shall meet with the value management team at the formal presentation of results to the owner and A/E design team.

G. Upon completion of the VMA process, a summary report detailing VMA recommendations and the owner's decision on implementation of the recommendations shall be provided in writing to the reviewing authority.

6VAC15-80-220

Article 2
Construction Documents

6VAC15-80-220. Construction documents. (Repealed.)

The locality shall submit construction documents to the reviewing authority as specified herein.

A. Complete sets of construction documents shall consist of:

1. Working drawings (at least 95% complete);

2. Specifications (at least 95% complete);

3. Bidding documents;

4. Cost estimate;

5. Construction schedule; and

6. Review approvals from local building, health and fire officials.

B. Localities shall submit two complete sets of construction documents to the Planning and Evaluation Director, Division of Planning and Engineering Services, Department of Corrections. The locality may also be required to submit construction documents to other regulatory agencies as deemed appropriate at this stage and shall be so notified in writing.

C. The reviewing authority shall review construction documents for compliance with board standards, code requirements and incorporation of all changes required by the reviewing authority at the preliminary document review stage.

1. Changes to the construction documents may be required. All required changes and recommendations shall be submitted in writing to the locality.

2. The locality shall require its architect to respond in writing to the reviewing authority to all comments in the construction document review. All issues in question between the architect and the reviewing authority shall be resolved before the project is bid.

D. Upon satisfactory resolution of all review comments, construction documents shall be approved by the reviewing authority and the locality advised in writing.

6VAC15-80-230

Article 3
Changes During Project Development

6VAC15-80-230. Changes during project development. (Repealed.)

If, during the project development stage, any substantive change in the scope of the project, any increase in the estimated cost of construction, or any change in the security staff requirements occurs, the review process shall be suspended until the project is resubmitted to the board for further review and possible change in the status of reimbursement recommendation.

6VAC15-80-240

Article 4
Construction

6VAC15-80-240. Bids. (Repealed.)

After bids for construction have been received and opened, and the locality has determined to proceed with the project, the locality shall require its architect to submit a copy of the bid tabulation to the reviewing authority for information.

6VAC15-80-250

6VAC15-80-250. Construction. (Repealed.)

A. During construction, the locality shall require its architect to submit monthly inspection/progress reports to the reviewing authority.

B. Any change ordered during the construction phase shall be submitted in writing. Those affecting board standards shall be approved by the reviewing authority.

C. Representatives of the department may visit the project site during the construction period to observe the work in progress. Any observed deviations from approved documents having the effect of voiding or reducing compliance with board standards or code requirements shall be reported in writing to the locality and shall be corrected.

6VAC15-80-260

6VAC15-80-260. Final inspection. (Repealed.)

A. The reviewing authority shall inspect the facility upon completion. Upon construction completion, the locality shall require its architect to establish a schedule for final inspection of the project.

1. The locality shall notify the reviewing authority and all regulatory agencies which reviewed preliminary design or construction documents of the schedule for final inspection.

2. The locality or localities shall request personnel or agencies other than the reviewing authority involved in the final inspection to submit comments or recommendations in writing to the locality with copies to the reviewing authority.

3. The locality shall require corrective action on all deficiencies noted in the comments and submit a report of completed actions to the appropriate reviewing agencies and to the reviewing authority.

B. Upon completion of the final inspection, and corrective actions as required, the locality shall provide to the reviewing authority copies of all regulatory agency letters verifying approval of the completed project.

6VAC15-80-270

6VAC15-80-270. Record documents. (Repealed.)

The locality shall require its architect to modify original drawings and specifications to reflect the condition of the project as actually constructed and such documents shall be marked "Record."

6VAC15-80-280

Part IV
Reimbursement

6VAC15-80-280. Method of reimbursement. (Repealed.)

Reimbursement to a locality, localities, regional authority or other combination of localities shall be affected through one of two methods. Reimbursement shall be made through two equal lump sum payments or in payments over a specified period of time. The General Assembly shall determine the method of reimbursement upon evaluation of the jail construction project by the Department of Planning and Budget in consultation with the Treasury Board.

A. Reimbursement requests for payment on projects shall be sent to Department of Corrections, Planning and Engineering Services, Architecture and Design Unit.

B. A locality, localities, regional authority or other combination of localities approved for reimbursement in two equal sums shall be paid equal sums at 50% project completion and at project completion. Fifty percent project completion shall be determined by mutual agreement of the department and project representative. Project completion shall be determined by compliance with project documentation requirements as outlined in Part IV of this chapter.

C. A locality, localities, regional authority or other combination of localities approved for reimbursement in payments over a specified period of time shall be paid in accordance with a contractual agreement entered into with the Treasury Board.

D. A project shall be deemed to be complete upon receipt of all properly prepared final documentation as specified in 6VAC15-80-300 A. Payments for completed projects shall be made within 60 days of the completion of the project.

E. Project documentation for reimbursement and completion shall be submitted to Department of Corrections, Planning and Engineering Services, Architecture and Design Unit.

F. Failure to comply with these standards shall delay the review process and recommendation for disbursement of funds, and may result in the denial of reimbursement.

G. Project documentation shall be reviewed for completeness and accuracy by the reviewing authority and Department of Corrections Accounts Payable Unit prior to recommendation to the Governor and authorization to the Comptroller for issuance of reimbursement payment. The locality, jail board or jail authority shall be notified by the reviewing authority if information is missing, invalid, inaccurate or needs clarification. Such further information requested shall be provided prior to authorization of payment.

6VAC15-80-290

6VAC15-80-290. Request for interim lump sum reimbursement. (Repealed.)

When construction of the project is 50% complete and payment in two lump sums has been authorized, the following shall be submitted:

1. Schedule of values confirming 50% completion;

2. Copies of bills and verification of payment (canceled checks along with copies of original estimated costs to verify payment of 50% of those items for which reimbursement is being requested at that time;

3. Interim affidavit of payment of claims; and

4. Further information as deemed necessary by the reviewing authority.

6VAC15-80-300

6VAC15-80-300. Request for final lump sum reimbursement. (Repealed.)

A. When the project is finished at the local level, the locality, jail board or jail authority shall submit the following final documentation. Final reimbursement may be requested when the project is complete. The project shall be considered complete when the locality, jail board, or jail authority has submitted the following items:

1. Project completion report;

2. Final schedule of values and certificate of payment;

3. Copies of all bills pertaining to the project for which reimbursement is being requested with verification of payment;

4. Letters from regulatory agencies verifying their inspection and approval of the completed project;

5. Building official's certificate of occupancy;

6. Fire official's concurrence;

7. Health official's approval;

8. Affidavit of payment of claims;

9. Verification of correction of punch list items or other deficiencies;

10. Copies of all change orders; and

11. "Record" documents:

"Record" drawings and specifications shall be submitted to the reviewing authority in the form of 35mm microfilm in accordance with the following:

a. Microfilmed "Record" drawings and specifications shall be made from the corrected original tracings and specifications. Drawings and specifications shall be stamped "Record" before filming. Also, sections of the specifications that have been changed by an addendum shall be clearly cross-referenced to the proper addendum before filming.

b. "Record" drawings for electrical systems shall include all color coding and point to point wire run lists for all electrical systems.

c. The film shall be of silver halide type. Diazo vesicular, and dry-processed silver shall not be acceptable.

d. The microfilm shall be of archival quality meeting the "Standards for the Microfilming of Public Records for Archival Retention" established by the State Library Board of Virginia, June 27, 1977.

e. The film shall be made using the reduction ratio that most nearly fills the frame with the picture.

f. A reduction ratio of 30X shall not be exceeded. If the original is too large to be included in a 30X reduction ratio it shall be filmed in sections with a 4-inch overlap.

g. Specifications shall be filmed with eight sheets per frame (two rows of four).

h. Microfilm in 5-inch by 8-inch microfiche jackets, with 12 frames per jacket (three rows of four) shall be submitted. Jackets shall have a strip at top (approximately ½-inch) for typing the index.

i. Microfiche jackets shall not be indexed. Attach to each jacket a list of the drawings or specification sheets, or both, contained therein and the reduction ratio used when filming.

Note: Forms or instructions are provided by the reviewing authority.

B. If the final amount of reimbursement requested is more than the reimbursement amount initially recommended, the cost increase shall be justified by the locality and resubmitted to the board and the Governor, or his designee, for special approval. Projects which received initial board recommendation for reimbursement at the level of 10% above adjusted median costs shall not be recommended for approval for further cost increases.

6VAC15-80-310

6VAC15-80-310. Treasury Board reimbursement. (Repealed.)

When the construction and close-out of a project being reimbursed by contract with the Treasury Board, as stated in 6VAC15-80-280 C is complete, the locality, jail board or jail authority shall submit all information as required in 6VAC15-80-300 to the Department of Corrections, Planning and Engineering Services, Architecture and Design Unit.

6VAC15-80-320

Part V
Secure Local Correctional Facilities Design and Construction

Article 1
Housing Unit Design

6VAC15-80-320. Separation of males, females and juveniles. (Repealed.)

Secure housing units shall be designed and constructed to ensure physical separation of males, females and juveniles, if the facility is to hold juveniles, to prohibit communication by sight and sound.

6VAC15-80-330

6VAC15-80-330. Construction of secure housing. (Repealed.)

Secure housing shall be constructed in accordance with Articles 6, 7 and 8 of this Part.

6VAC15-80-340

6VAC15-80-340. Security levels of housing. (Repealed.)

Secure housing shall be constructed to consist of housing for maximum, medium and minimum custody inmates. Breakdown of custody levels shall be 20% maximum, 40% medium, and 40% minimum or based on justification provided by historical data and information.

A. Maximum security housing units shall be designed as groupings of single cells with common dayrooms to afford protection for persons requiring close supervision. The number of inmates per housing unit shall depend upon the degree of surveillance and security provided, but shall not be designed to exceed 12 inmates per housing unit. For facilities designed for an occupancy in excess of 200 inmates, the number of occupants for which the unit is designed may be increased but shall not exceed 24 inmates per unit.

B. Medium security housing units shall be constructed as single, double or four inmate cells plus common dayroom; however, no more than 50% of these cells may be designed for multiple occupancy. Medium security units shall be designed to accommodate no more than 24 inmates per housing unit. For facilities designed for an occupancy in excess of 250 inmates, the number of occupants for which the housing unit is designed may be increased but shall not exceed 48 inmates per unit.

C. Minimum security areas may be dormitories or groups of cells or rooms. Cells or rooms shall meet the requirements in 6VAC15-80-350 below. Dormitories shall contain a minimum of 85 square feet excluding toilet/shower area for each inmate for which the area is designed. Minimum security areas shall be designed to accommodate no more than 24 inmates per housing unit. For facilities designed for an occupancy in excess of 250 inmates, the number of occupants for which the unit is designed may be increased but shall not exceed 48 inmates per housing unit.

D. Juvenile housing area, if provided, shall be a separate area complying with 6VAC15-80-320. This shall provide general purpose housing designed and constructed in accordance with maximum security requirements and special purpose housing in accordance with 6VAC15-80-480 A.

6VAC15-80-350

6VAC15-80-350. Cells and dayrooms. (Repealed.)

A. All individual cells or individual rooms shall be constructed to contain no less than 70 square feet of space and have a ceiling height no less than eight feet. Individual cells or rooms shall be configured to open into a dayroom or activity space which contains no less than 35 square feet of floor space for each cell served. Calculation of dayroom space shall not include sally ports, stairs, toilet, shower area, lavatories and circulation for door swings.

B. All double or quadruple cells shall be constructed to contain no less than 70 square feet of space for the first inmate and 45 square feet of space for each additional inmate. Ceiling heights in these cells shall be no less than eight feet. Double or quadruple cells shall be configured to open into a dayroom or activity space which contains no less than 35 square feet of space for each inmate for which the cells were designed to serve. Calculation of dayroom space shall not include sally ports, stairs, shower, toilet area or circulation for door swings.

6VAC15-80-360

6VAC15-80-360. Cell requirements. (Repealed.)

All cells shall be provided with artificial light, toilet and lavatory fixtures, hot and cold running water, a security type mirror, a stationary bed or bunk, storage space for personal items, and climate control.

6VAC15-80-370

6VAC15-80-370. Dormitory requirements. (Repealed.)

All dormitories shall be provided with artificial light, toilet and lavatory fixtures, hot and cold running water, a security type mirror, tables and chairs/benches, and climate control. In addition to water closets, showers, lavatories, tables, and bunks, the dormitory may include other design items not always found in single cells, such as benches and storage areas.

6VAC15-80-380

6VAC15-80-380. Dayroom requirements. (Repealed.)

Each dayroom shall be equipped with a shower, toilet, lavatory with hot and cold running water, a drinking fountain, or lavatory equipped with sanitary bubbler, and tables and benches. Tables and benches shall be stationary in maximum and medium security areas. Stairs in two-level dayrooms shall have open risers to avoid creating blind spots. Number of plumbing fixtures shall comply with the building code.

6VAC15-80-390

6VAC15-80-390. Natural light. (Repealed.)

Natural light is required in inmate housing areas. Natural light is recommended in renovation projects which provide new inmate housing.

6VAC15-80-400

6VAC15-80-400. Equipment. (Repealed.)

Equipment used in housing areas shall be appropriate to the needs of security levels.

6VAC15-80-410

6VAC15-80-410. Traffic patterns. (Repealed.)

If secure and community custody housing are provided in the same building, the design of the facilities shall provide traffic patterns to assure the separation of secure and community custody inmate populations.

6VAC15-80-420

6VAC15-80-420. Artificial light and climate control. (Repealed.)

A. Artificial light shall be provided in all rooms to provide an average illumination of six foot-candles over the area of the room and at least 20 foot-candles at desk level and in personal grooming areas.

B. Heat and air conditioning or mechanical ventilation shall be evenly distributed in all rooms so that a temperature not less than 65°F nor more than 85°F is maintained. Air conditioning or mechanical ventilating systems shall be provided to maintain temperatures of not more than 85°F.

6VAC15-80-430

Article 2
Central Intake Unit Design

6VAC15-80-430. Intake, holding and processing. (Repealed.)

A. The central intake unit shall be located within the secure perimeter of the facility but outside the general population housing area and shall be separated from that housing area by an interior security wall.

B. The central intake unit shall be constructed to provide for the following: control station, temporary holding cells or areas, classification holding areas, records area (if not provided for elsewhere), booking area, property storage, clothing storage and, if the facility will be holding juveniles, juvenile holding. Intake and booking shall provide space for:

1. Strip search and shower;

2. Clothing storage and issue;

3. Photograph and fingerprint;

4. Medical exam;

5. Classification;

6. Orientation, interview and telephone calls.

C. Temporary holding cells or areas.

1. Space shall be provided for temporary holding of a minimum of one inmate for each 10 inmates for which the facility is designed. Fifty percent of this number shall be provided as single holding cells with the remainder being a combination of group hold and open holding area.

2. Temporary holding cells or areas shall be designed to contain a minimum of 45 square feet for single occupancy cells plus 15 square feet per inmate for each additional inmate for which the cell is designed.

3. Temporary holding cells or areas shall have fronts sufficiently open, using security glazing or bar grilleage or a combination of the two, to permit observation of all areas of the area or cell.

4. Each cell or area shall contain at least one stationary bench or bunk and a combination stainless steel water closet and lavatory with sanitary bubbler, hot and cold running water with push button faucets and privacy screening.

5. Lighting shall be from a maximum security fixture and of sufficient intensity to permit sight supervision.

6. Natural light and dayrooms are not required for temporary holding cells or areas.

7. Light and climate control shall be provided.

D. The intake and release area shall be controlled from a secure control station where monitoring equipment shall be located to control functions of this area.

E. Secure storage space for inmate personal property shall be provided. Recommended is four to six inches of linear hanging space per inmate for which the facility is designed plus bins or lockers, a minimum of two cubic feet per inmate, for items which cannot be hung.

F. If a separate classification unit or cell block is provided, cells shall be not less than 70 square feet in area and shall be provided with a bunk, lighting, ventilation, and plumbing fixtures and dayroom, as required in these standards for maximum security housing.

1. The classification unit shall include an interview room, space for an officer and counselor and records storage.

2. Dayrooms and natural light are desirable but not required for classification units.

G. Temporary juvenile holding, if provided, shall be as follows:

1. A locked ward or holding unit shall be provided in accordance with the requirements of 6VAC15-80-430 C for the temporary holding, not to exceed 6 hours, of juveniles awaiting transfer to appropriate juvenile facility.

2. This ward or unit shall be physically and visually separated from adult holding.

H. Means of egress for inmate release area and for court holding shall be separate from that serving the intake and booking area entrance.

6VAC15-80-440

6VAC15-80-440. Related areas. (Repealed.)

Areas located adjacent to the secure area, but outside the security perimeter, are:

1. Magistrate, pretrial and bondsmen offices (if provided);

2. Public waiting room; and

3. The vehicular sally port and personnel sally port.

a. The vehicular sally port and initial personnel sally port penetrating the secure perimeter shall be provided with weapons lockers equipped with individually locked compartments.

b. Vehicular sally port shall be monitored by CCTV or staff, or both.

6VAC15-80-450

Article 3
Auxiliary Area Design

6VAC15-80-450. Administration. (Repealed.)

A. The jail shall provide sufficient space consistent with the size of the facility for administrative, program and clerical personnel.

B. Space shall be provided within the security perimeter for the chief jailer's office, counselor's office or offices and other offices as the program for the jail requires.

6VAC15-80-460

6VAC15-80-460. Public areas. (Repealed.)

Public areas of the facility shall be located outside the security perimeter. Public access to the building shall be through a main entrance. The public shall not have uncontrolled access to the security area of the jail. A reception and waiting area with appropriate information signs shall be provided for the public and shall be so situated that it does not interfere with the administrative office routine. The public waiting area shall include sufficient seating, drinking fountains, restrooms and lavatories. Provision of public telephones is recommended.

6VAC15-80-470

6VAC15-80-470. Facility visiting area. (Repealed.)

Visitor accommodations shall be designed to provide flexibility in the degree of physical security and supervision commensurate with security requirements of variously classified inmates.

1. Lockers shall be provided in the public lobby or other convenient area for storage of handbags or other articles which cannot be taken into the visiting area.

2. Noncontact visiting space shall be provided at a rate of not less than one noncontact visiting space for each 12 inmates for which the facility is designed up to 100.

3. Facilities designed for more than 100 beds shall provide one additional noncontact visiting space for each additional 25 beds.

4. In noncontact visiting areas, means shall be provided for audible communication between visitors and inmates. This communication system provided shall be designed to prevent passage of contraband.

5. Not less than two secure contact visiting rooms of at least 60 square feet each shall be provided for each 100 beds of design capacity for contact visits from law-enforcement officers, attorneys, clergy, and probation and parole officers. These rooms shall be located to be visually supervised by a control point or station.

6VAC15-80-480

6VAC15-80-480. Special purpose cells. (Repealed.)

A. There shall be a minimum of one special purpose cell (isolation, medical or segregation) for each 10 secure inmates for which the facility is designed with the exception of subsection B below.

B. Special purpose cells shall be constructed as maximum security cells with the exception of facilities housing over 250 inmates, in which up to 10% of the special purpose cells may be designed specifically for medical or protective custody and are not required to be constructed in accordance with maximum security standards. Dayrooms are recommended for protective custody.

C. Special purpose cells are not required to have dayroom or activity space but shall not contain less than 70 square feet of floor space.

D. With the exception of cells specifically designed for holding persons who are violent or self-destructive, each cell shall be equipped with a stationary bunk, stainless steel combination plumbing fixture with sanitary bubbler, hot and cold running water and stainless steel mirror.

E. All cells shall be provided with lighting from a maximum security fixture of sufficient intensity for sight supervision.

F. Showers separate from general population showers shall be provided in an accessible area for use by inmates housed in special purpose housing. Number of showers shall be in accordance with the building code.

G. The number of special purpose cells for handicapped shall meet the general percentage required by the building code.

H. Special purpose cells shall be located within the secure perimeter of the facility whose general population is being served.

6VAC15-80-490

6VAC15-80-490. Multipurpose space. (Repealed.)

A. Multipurpose space or spaces shall be provided in sufficient number and size to allow for and include but not be limited to indoor recreation, outdoor recreation, multipurpose rooms, educational classrooms, religious services, group counseling services, program services and library (if inmate accessible). For purposes of this chapter, jail industry programs as defined by §§ 53.1-133.1 through § 53.1-133.9 of the Code of Virginia are not considered multipurpose space.

B. The total multipurpose area or areas square footage shall be designed and constructed to provide a minimum of 30 square feet per inmate for design capacity of the facility up to 500 inmates. No additional multipurpose space is required for facilities with a design capacity of over 500 inmates.

6VAC15-80-500

6VAC15-80-500. Recreation. (Repealed.)

A. Recreation space shall be provided at a rate of 10 square feet for each inmate for which the facility is designed up to 500 inmates. For facilities with a design capacity of over 500, no additional recreation space is required. A minimum of two recreation areas shall be provided in facilities with a design capacity of up to 250 inmates. For facilities with a design capacity greater than 250 inmates, a minimum of three recreation spaces shall be provided.

B. Indoor recreation is required and outdoor recreation is recommended. The first indoor recreation area shall have a minimum of 1000 square feet with an 18-foot ceiling height or overhead clearance. The first outdoor recreation area, if provided, shall have a minimum of 1500 square feet with an 18-foot overhead clearance. Additional recreation areas, if indoors, may have lower clearance or ceiling heights if being utilized for activities such as weight room or Ping-Pong. No recreation area shall have less than 600 square feet.

6VAC15-80-510

6VAC15-80-510. Storage. (Repealed.)

In addition to storage mentioned for particular areas, the following shall be provided based upon facility capacity:

1. Storage for inmate clothing, linens, towels, etc.;

2. Storage for recreation and related equipment shall be located near indoor and outdoor recreation areas;

3. Secure storage for medical supplies;

4. Storage for extra inmate mattresses and bunks;

5. Secure storage for janitorial supplies in janitors' closets located conveniently to areas serviced;

6. Secure storage for inmate records;

7. Armory: Secure storage for security equipment, restraining devices, chemical agents, etc. shall be located in an area not accessible to inmates but convenient to security personnel for emergency situations. Walls, floor and roof or ceiling of this area shall meet requirements for secure construction; and

8. Adequate space in the administration area for equipment, records and supplies shall be provided to meet established and projected population needs.

6VAC15-80-520

6VAC15-80-520. Exterior areas. (Repealed.)

All exterior areas shall be adequately lighted and, where required by location or surrounding area, enclosed by a security fence.

6VAC15-80-530

Article 4
Food Service and Laundry Design

6VAC15-80-530. Food service. (Repealed.)

A. If a kitchen is provided, it shall be equipped to meet the standards of the Department of Health and the following:

1. The kitchen shall be sized in accordance with the designed housing area capacity and include consideration for projected future expansion.

2. The floor area provided for the kitchen shall be based on the inmate population for which the facility is designed. The area shall be determined on the basis of a minimum of 10 square feet per inmate for the first 100 inmates and three square feet per inmate for all inmates in excess of 100. No kitchen shall be less than 150 square feet. If a food pass is provided between the kitchen and housing area, it shall be protected with bar grille and a steel door with a secure detention lock. The kitchen shall be located with consideration to ease of serving the inmate population and where supplies can readily be received without breaching security. Space for food storage rooms is not included in the above minimum square footage.

3. A janitor's closet and mop sink shall be located within the kitchen for exclusive use in the kitchen.

4. Selection of kitchen equipment shall be coordinated with the reviewing authority. Equipment with wooden surfaces such as counters, work tables or shelving shall not be allowed in the kitchen.

5. The floor in the food service areas shall be of a material which is impermeable, shall withstand food spillage and be easily cleaned. The use of quarry tile set in an acid and alkali resistant grout and setting bed is recommended. Wall and ceiling finishes shall be durable and easily washable.

6. Storage space of adequate size and type to accommodate perishable, frozen, and bulk dry food storage, shall be provided.

7. Provision shall be made for kitchen waste removal from the kitchen area without crossing the food preparation area.

B. If a dining area is provided, a minimum of 15 square feet shall be provided for each inmate the area is designed to serve. Floors shall be of material that is impermeable, shall withstand food spillage and cigarette burns and be easily cleaned.

6VAC15-80-540

6VAC15-80-540. Laundry. (Repealed.)

A. If a laundry is provided, each jail design shall include sufficient space for a commercial type laundry. Finishes shall be durable and easily cleanable. Electrical, plumbing and ventilation shall be as described in Part V, Article 7 of this chapter and in the building code.

B. There shall be sufficient storage for linen and laundry supplies. An area shall be provided for storage of cleaning products and chemicals which shall be kept locked and inaccessible to inmates except under supervision of security staff or other institutional employees.

6VAC15-80-550

Article 5
Miscellaneous Design Features

6VAC15-80-550. Interior security walls. (Repealed.)

Interior security walls shall be provided around and between all housing units, dormitories, each special purpose cell and along interior security corridors, central intake unit, classification units and control rooms or secure control stations.

6VAC15-80-560

6VAC15-80-560. Elevators. (Repealed.)

A. Facilities with more than two floors shall be provided with at least one elevator. It is strongly recommended that an elevator be provided if facility is more than one story in height.

B. Elevators shall be of sufficient size to transport food carts and at least one elevator shall be of sufficient size to transport stretchers.

C. Elevators shall be key operated or controlled from a control room via speaker or intercom communication.

6VAC15-80-570

6VAC15-80-570. Corridors. (Repealed.)

A. Corridors used for the movement of inmates, stretchers, food carts, etc., shall be constructed to provide a minimum width of five feet and a clear ceiling height of eight feet.

B. Corridors not used for the above functions shall comply with the building code.

6VAC15-80-580

6VAC15-80-580. Accommodation of handicapped inmates, visitors, and staff. (Repealed.)

Facilities shall be constructed to accommodate handicapped inmates, visitors and staff in accordance with the building code.

6VAC15-80-590

6VAC15-80-590. Fencing. (Repealed.)

Security fencing or security walls shall be provided for recreation yards, vehicular sally ports, exterior building configuration which create holding areas and all other areas which are required by these standards to be fenced.

6VAC15-80-600

6VAC15-80-600. Intercom and CCTV. (Repealed.)

A. As a minimum the jail shall be equipped with a communication system, capable of sound monitoring, monitored by a control center.

B. As a supplement to direct visual supervision, an intercom and CCTV shall be installed to observe, at a minimum, blind spots in main corridors, building entrances and sally ports.

6VAC15-80-610

6VAC15-80-610. Telephone. (Repealed.)

Telephone service shall be provided in all general population housing areas within the jail.

6VAC15-80-620

6VAC15-80-620. Emergency containment. (Repealed.)

Alternate means for security containment shall be readily available in case of disaster, mass arrests or emergency evacuation. These facilities may be the exercise yard, an enclosed entrance sally port or any other approved area which shall afford adequate security. When planned for this purpose, these areas shall permit access to toilets and drinking water.

6VAC15-80-630

6VAC15-80-630. Commissary. (Repealed.)

Space shall be provided for an inmate commissary or provisions made for a mobile commissary service.

6VAC15-80-640

6VAC15-80-640. Library. (Repealed.)

Library space shall be provided for an inmate library or provisions made for a mobile library service.

6VAC15-80-650

6VAC15-80-650. Doors. (Repealed.)

Glazed view panels shall be provided in all doors where required for security purposes. Doors required by building code to have a three-hour fire resistance rating are excepted.

6VAC15-80-660

6VAC15-80-660. Pieces of mechanical equipment. (Repealed.)

Major pieces of mechanical equipment shall be replaceable without having to relocate other equipment or cut holes through walls, floors, roofs.

6VAC15-80-670

Article 6
Construction Requirements

6VAC15-80-670. Building systems; in general. (Repealed.)

A. The requirements set forth herein establish the standards for building materials, equipment, and systems to be designed and constructed in detention facilities (jails) within the Commonwealth of Virginia. The building components and design criteria denoted herein are intended to relate the facilities' security and custody level and expected use conditions, with the materials, equipment and systems expected performance - particularly related to strength, safety and durability characteristics. Of equal importance is matching the performance levels of the various components which make up a security barrier or system. They shall be comparable and compatible.

B. The primary security perimeter of a local correctional facility is composed of a complete security envelope consisting of walls, roofs, floors, ceilings, doors, door locks and other hardware, windows, and glazing. These and other components shall be covered within the context of this section.

C. It is mandatory that all construction conform to the current building code, other applicable laws, rules and regulations and all operational standards set forth in board standards. All work shall be done in accordance with acceptable design and construction practices and material shall be installed in accordance with manufacturers' recommendations or as otherwise noted.

6VAC15-80-680

6VAC15-80-680. Structural systems. (Repealed.)

A. Wall systems - general. Walls encompassing areas occupied by inmates without constant supervision shall provide a secure barrier to prevent unauthorized access. Their construction shall provide a deterrent against the penetration through the building's exterior or interior walls.

1. Exterior walls: masonry and concrete:

a. General. Exterior walls shall be of masonry, concrete, or other approved fireproof building material equal in strength and durability to the above.

b. Masonry. Walls or partitions that serve as perimeter security (may be exterior or interior wall), shall be a minimum of eight inches nominal thickness with horizontal metal wall reinforcing, spaced not more than 16 inches on center starting eight inches above the floor and with minimum vertical wall reinforcing of No. 4 reinforcing steel bars not more than eight inches on center the entire height of the wall. Hollow masonry block cell cores shall be filled solid with concrete or coarse grout in accordance with A.S.T.M. C476.

(1) All masonry mortar shall be type "M" 2,500 p.s.i. mortar.

(2) When security walls do not rest on a concrete footing located below the level of the finished concrete floor slabs, the first row of masonry block wall construction shall be doweled into the concrete floor slabs using minimum of No. 4 reinforcing bars spaced a maximum of 16 inches on center. Dowels shall extend a minimum of three inches into concrete slab and shall be 12 inches in length. Cores of block shall be filled solidly with mortar, grout or concrete. Where top course of masonry block is not doweled into upper roof or ceiling, the partition shall be secured with steel angles located on both sides.

c. Concrete. Concrete may be cast in place or precast reinforced high strength concrete, plank or panel, minimum of 4,000 p.s.i. compressive strength (28-day break). Minimum total combined thickness of concrete shall be four inches.

2. Interior walls: masonry, concrete, steel:

a. General.

(1) Interior walls shall be of masonry, concrete, steel plate or other approved fireproof building material equal in strength and durability as described below.

(2) Interior security walls separating secure building areas shall be extended up to the underside of roof or floor construction. Where top course of block is not doweled into upper roof/ceiling, secure wall with steel angles located on both sides of the top of the wall.

(3) All masonry mortar shall be type "M" 2,500 p.s.i. mortar.

(4) All interior exposed walls and partitions in security areas shall have a smooth hard finish, properly sealed and painted with a high grade washable type paint or other approved durable finish with a flame spread rating of 25 or less (A.S.T.M. E-84).

b. Masonry.

(1) Interior walls shall comply with requirements of subdivision A 1 b when wall serves as a perimeter security wall.

(2) Interior security walls, inmate housing areas, and control stations shall comply with the requirements of subdivision A 1 except: minimum wall thickness shall be not less than six inches and reinforcing bars shall be spaced not more than 16 inches on center; however, reinforcing bars may be eliminated altogether if block cores are filled solid with 5,000 p.s.i. concrete or grout.

(3) Masonry which is doweled or tied into floor and roof or ceiling surfaces shall comply with the requirements of subdivision A 1 b except that dowels shall be spaced not more than 16 inches on center.

c. Concrete shall comply with requirements of subdivision A 1 c.

d. Steel plate walls shall not be less than 3/16-inch thick and shall be securely attached to structural slabs in floor, roof or ceiling or to structural walls or columns by means of approved bolted, riveted or welded connections. All bolted connections shall have upset or welded threads to prevent removal of fasteners.

e. Bar grille partitions shall be 2¼-inches by 3/8-inch steel bar frame with vertical 7/8-inch round double ribbed bars spaced approximately four inches on center and 2¼-inches by 3/8-inch horizontal steel bars approximately 16 inches on center. Steel shall be be open hearth or tool resistant grade according to the use intended.

f. Woven rod partitions shall be fabricated from 3/8-inch diameter mild steel rods spaced not more than two inches on center in two directions, interwoven and crimp-locked. Rods shall be anchored securely into a heavy gauge (10 gauge minimum) tubular steel frame.

B. Floor systems.

1. All floors shall be concrete including supported slabs and slabs on grade. Floors shall be four inches minimum thickness.

2. All floor surfaces shall be of a durable, maintenance free, non absorptive material. Concrete floor surfaces shall be finished with an approved sealer and hardener.

C. Roof and ceiling systems.

1. General. The roof and ceiling assemblies of a secure facility shall provide a barrier to prevent access to the area above the ceilings and shall provide a roof construction which shall provide a deterrent against the penetration of the construction from both the interior and exterior of the building. The space above the ceiling shall be subdivided by continuation of the interior security walls to the underside of the floor or roof above to prevent movement from one secure area of the facility to another within this space.

2. The roof construction shall be a minimum of four inch thickness of any approved type of standard weight concrete construction having a minimum concrete strength of 3,000 p.s.i. Reinforcing shall consist of not less than 6-inch by 6-inch by 10 gauge embedded welded wire fabric temperature reinforcing or precast plank or panels providing a minimum total concrete thickness of four inches. System assembly, for security purposes, is to be approved by the reviewing authority.

3. Roof and ceiling or floor and ceiling systems over cells, dayrooms, control rooms, sally ports and armories shall be a minimum of four inches of concrete as described in subdivision A 1 c of this section.

4. Ceilings which are accessible to inmates in dayroom areas shall be permitted to be of the suspended type (suspended below the bottom of structural members), with ceiling surface of not less than three coat portland cement plaster installed on approved type metal lath or approved comparable material.

All access openings to the space above the ceiling surface shall be protected by hinged metal access panels equipped with keyed locks.

5. Ceilings of gypsum wallboard or a suspended grid system with removable type panels (acoustical or metal pan type) may be used in dayrooms and other areas where floor to ceiling height is not less than 15 feet and not accessible to inmates. These ceilings may also be used in corridors, dining rooms, laundries and kitchens with standard ceiling heights where, because of supervision and custody level, vandalism and hiding of contraband are not a concern. Ceiling hold down clips shall be used on all removable panels in all inmate accessible areas. These ceilings shall not be permitted in cells, within six feet horizontally of guard rails enclosing mezzanine floor levels in dayrooms, or other areas where inmates shall have access to the area unsupervised.

6. The following are alternate acceptable roof construction assemblies that may be used in local correctional facility areas with the exception of cells, control points or stations, armories, sally ports, medical housing, and dormitories and dayrooms with less than a 15-foot ceiling height above finished floor:

a. Three inch standard weight concrete on 16 gauge steel form (or decking) on concrete or steel supporting members; and

b. Three inch standard weight concrete with 6-inch by 6-inch by 10 gauge wire fabric on a 22-gauge steel form (or decking) on concrete or steel supporting members.

6VAC15-80-690

6VAC15-80-690. Doors and frames. (Repealed.)

A. Security doors generally used where maximum and medium security is required (i.e. - sally ports, control stations, housing units, stairwells, cell doors, security perimeter, and emergency exit doors) may be one of the following:

1. Detention-type security hollow metal doors. These doors shall be minimum two inches thick with minimum 14 gauge steel face sheets and internal metal stiffeners. Security hollow metal doors shall meet the static load and rack (twist) test requirements of NAAMM (National Association of Architectural Metal Manufacturers) Standard HMMA 863-88(5). Associated door frames shall be 12 gauge steel minimum. There shall be a minimum of three wall anchors on each jamb.

2. Bar grille door. These doors shall be 2½-inches by 3/8-inch steel bar style and rail perimeter with vertical 7/8-inch round double ribbed bars spaced approximately four inches on center and 2½-inches by 3/8-inch horizontal steel bars approximately 16 inches on center, steel to be of open hearth or tool resistant grade according to the use intended. Associated door frames shall be a minimum of 3/16-inch bent steel plate or equivalent rolled steel shapes. All joints shall be mitered and fully welded. Minimum of three wall anchors on each jamb.

3. Steel plate doors.

a. Shall be a minimum of 3/16-inch thick plate steel.

b. Shall have minimum of 3/16-inch bent steel plate or equivalent rolled steel shape door frame. Minimum of three wall anchors on each jamb.

c. Frame and bracing shall be sufficient to prevent the door from flexing or warping from abuse.

4. Woven rod door.

a. Woven rod doors as specified for woven rod partitions. Refer to 6VAC15-80-680 A 2 f.

b. Frame shall be either 10 gauge minimum rolled steel or 3/16-inch bent steel plate or comparable rolled shapes. Minimum of three wall anchors on each jamb.

B. Maximum security doors shall be utilized in the secure perimeter walls of the facility.

C. Maximum security doors shall be capable of being opened and closed from a control station and at its location in accordance with the building code.

D. Other security doors within the secure perimeter shall be a minimum of heavy duty No. 14 gauge commercial hollow metal doors in No. 12 gauge frames.

E. Nonsecurity doors shall be durable considering the constant use or abuse they shall receive in a detention environment. They shall be steel commercial type minimum 1¾-inches thick hollow metal doors with 16 gauge face sheets with rigid inner core. Frames shall be 14 gauge hollow metal or equal.

F. Solid core, fire treated wood doors are an acceptable alternative as a nonsecurity door.

G. Additional features.

1. Where doors and hardware are required by the building code to be fire rated construction, such construction shall not reduce or compromise the security requirements, or present a hindrance to emergency evacuation.

2. Door frames shall be anchored to construction in which they are installed in order to withstand the extreme use/abuse to which doors shall be subjected. Masonry supporting door frames shall be reinforced and cores filled with grout a minimum of 16 inches each side of opening.

3. Security frames shall be completely filled with fine grout in accordance with A.S.T.M. C476 or type "M" mortar.

4. Sally ports and interlocking requirements:

a. To allow for control of public and inmate access and circulation, sally ports and interlocking doors consisting of at least one pair of security doors shall be utilized for passage control. Sally ports shall be provided at all exterior openings from security areas and at housing units designed for maximum and medium security inmates.

b. An exterior fenced area may serve as the second barrier of a sally port provided that the enclosure includes a top barrier at least equivalent to the vertical fence mesh and the area is supervised by CCTV. Locking of door and gate or gates shall be in accordance with subdivision c below.

c. Sally port locking and unlocking shall be remotely controlled from a secure control station.

d. Exterior security doors used solely to meet emergency evacuation requirements are not required to be sally ported, however, fencing the area to be utilized for evacuation is required if no sally port is provided.

e. Vehicular sally port gates/doors shall be capable of being operated and locked from a remote location, with provisions for manual operation and locking when power is off or in the event of emergency action.

f. Sally ports shall be provided at any point the security perimeter of the building is penetrated unless specifically exempted by this chapter.

6VAC15-80-700

6VAC15-80-700. Locks and locking systems. (Repealed.)

Locks and locking systems shall provide a level of performance consistent with the level of security, control, safety, and durability required and the type of surveillance utilized. The security and durability of the locks and locking systems shall be comparable and compatible with that of the doors, frames or gates in which they are installed. All electrically remote operated doors discussed herein shall be equipped with a manual override feature.

1. Where a high degree of security and positive door control is required in cells, dayrooms and corridors, sliding door locking devices capable of being operated from a secure control station are recommended.

2. Options.

a. Maximum security cells and dayrooms: fully controllable locking devices i.e., capable of locking, unlocking, opening and closing from a control station.

b. Medium security. Manually operated devices in which a door is initially unlocked or released by remote action but which further opening or closing of the door is done manually.

3. Key operated locks. Lock operation and size of lock bolt shall be compatible with the frequency of operation, the construction of the door and frame, the level of security required, and the type of surveillance utilized.

a. Mechanical locks are usually mounted on swinging doors and provide for deadlocking or slam-locking with automatic dead locking.

b. Electro-mechanical locks are generally jamb mounted and provide for slam-locking and remote, electric unlocking.

c. Design options.

(1) Maximum security (i.e., high security areas like holding cells, segregation cells, or areas with heavy bar grille or steel plate doors) lever tumbler locks shall be used. Bolt is retracted by a paracentric key.

(2) Medium security. Lever tumbler or mogul cylinder locks shall be used. Such locks are often used as electric locks with manual override.

(3) Minimum security. Normal commercial grade cylinder locks or security type mortise locks may be used depending on security level or frequency of operation anticipated.

4. Controls shall be provided to operate the locks and locking devices in the required modes.

a. The switches, relays and other devices shall make up a control system compatible with the locks and locking devices and shall be capable of providing the switching necessary to satisfy all desired operational modes.

b. A control console or panel shall be designed to display all switches to the operator. Normally installed in a secure area (i.e., officers control station) the console shall be equipped with a switch for each door, a group switch for each wing of the building (or cell block) and switches for the corridor and sally port gates which control access to those wings. There shall also be a power cut-off switch to deactivate the control console whenever the officer shall leave his station.

c. Status indication shall indicate the closed and locked position of the gates or doors on the control console or panel.

(1) Sliding gates or doors shall have indicated the dead locked position of the gate or door and the locked position of the front or rear locking bar.

(2) Swing gates or doors with jamb mounted electric release locks shall have indicated the closed position of the gate or door, the projected position of the lock bolt and the depressed position of the dead lock roller bolt. Note: green light indicates a closed and locked condition, while a red light indicates all other conditions.

d. In the event of a power failure the locking system shall be fail-secure. A fail secure system is held mechanically locked and only releases with electric or mechanical assistance.

e. Emergency release provisions shall be made for unlocking or gang-release of cell doors in case of fire, power failure or other emergencies.

(1) Emergency power from a backup generator (internal combustion engine) is normally required for electric release of door systems in case of power failure.

(2) Other forms of emergency release involve some approved form of mechanical linkage, chain or cable system or an assembly of all, connected to door release mechanism for each cell, which when activated shall release all doors at the same time. The release mechanism shall be in a securely locked steel cabinet.

5. Maximum security locks shall be utilized for all doors located in the secure perimeter of the facility.

6VAC15-80-710

6VAC15-80-710. Windows. (Repealed.)

Performance requirements and criteria for the selection and intended use of windows should include the following considerations: security, natural lighting, ventilation, and weather protection.

A. Security windows. Windows which are to be installed in the building perimeter security (exterior and interior walls and skylight assemblies) shall be security type windows corresponding with the security level of the wall in which installed, and shall be approved by the reviewing authority. Security windows shall be of one or more of the following types:

1. Fixed windows shall have a steel frame to retain the glazing. Security is obtained through the use of security glazing and limitations on the size of openings. Frames fabricated from steel angles or manufactured heavy gauge security hollow metal frames are acceptable.

2. Awning windows with horizontal, tool-resisting steel bars spaced maximum of six inches on centers concealed within the head of the frame, each rail of the ventilators and in the frame sill. These bars extend from jamb to jamb and connect into vertical tool-resisting bars concealed in the side frames thereby forming a security grille.

3. Protected air vent windows which provide a large fixed glazed area and incorporate a hinged air vent which is protected by an integral slotted interior grille or security screen. The air vent is operated in a continuous opening and closing cycle by rotating a cone or operating handle in either direction. Tool-resistant steel bars shall form a security grid.

4. Nonsecurity windows may be provided in an exterior security wall to provide a noninstitutional appearance. When such windows are used, however, the window opening shall be protected on the interior side of the opening by a steel bar grilleage or woven rod security frame and glazing assembly comparable to the security assemblies described herein.

B. Security features.

1. Where bar grille or woven rod is used at windows and other openings the bar grille shall be similar in design and construction to bar grille partitions (see 6VAC15-80-680 A 2 e and f) Where bar grille is to be accessible to inmates for extended periods of time without constant supervision, it shall be fabricated from tool resistant steel.

2. All openings (such as windows, louvers, duct and pipe penetrations and skylights) eight inches by eight inches or larger penetrating the security perimeter walls, floors or roof shall be protected by tool resistant bar grille similar in construction to bar grille or woven partitions as required by 6VAC15-80-680 A 2 e and f.

3. Duct, pipe and louver penetrations of interior security partitions shall be protected as required for openings in security perimeter walls. Exception: Glazed areas protected and located in accordance with 6VAC15-80-720.

4. To avoid tampering, removable glazing stops should be applied wherever possible on the side opposite the inmate occupied area. Where stops shall be placed in an inmate area, they shall be secured with an ample number of strong, properly installed, tamper-proof fasteners of design approved by the Department of Corrections. Junctions of horizontal and vertical glazing stops shall be welded to prevent removal of portions of stop members.

5. All exterior windows in security areas which are capable of being opened shall have additional protection of heavy duty stainless steel, security wire contraband and insect screen.

6VAC15-80-720

6VAC15-80-720. Glazing. (Repealed.)

A. A wide variety of glazing materials and assemblies are available for various applications within detention facilities. The performance characteristics to consider are resistance to ballistic attack, resistance to physical attack, durability, fire safety and installation. Glazing and glazing assemblies shall provide a level of performance against ballistic and physical attacks which are consistent with the level of safety and security required and type of surveillance utilized. The level of glazing resistances selected shall be consistent with the resistance of the surrounding walls, louvers and other building components.

B. Security design considerations.

1. Considerations in the selection of glazing where it is to be used in windows and doors in housing units, dayrooms, corridors, control rooms and stations, sally ports and visitation areas are whether the glazing might be subject to ballistic attack; whether or not penetration of the glazing shall compromise security and allow passage of contraband; degree of staff supervision of surveillance; and anticipated amount of vandalism.

2. Where control room windows are adjacent to uncontrolled public space or spaces, the exterior of the building, or are a part of the secure perimeter, glazing shall be rated for 60-minute physical attack. In addition, they may be required to be rated for ballistic attack resistance depending on the nature and location of the facility and the location of the windows in the facility.

3. Where glazed openings in visitation areas or control points form a part of the security perimeter wall of the facility, 60-minute physical attack glazing without bar grille protection may be approved by the reviewing authority if located such that it is under supervision from a 24-hour control room or station.

4. Glazing in control points, rooms and stations within the secure area shall be able to withstand physical attacks for an extended time period - minimum of 30 minutes.

5. In areas such as housing units, glazing shall have adequate physical attack resistance to withstand physical attack for a minimum of 30 minutes. If a glazed opening is less than five inches in one direction or the opening is protected by steel bars or rods (bar grille), vandalism and subsequent maintenance should be important considerations for the selection of glazing and glazing assembly but physical attack glass is not required.

6. Stops for security glazing shall have a minimum depth of 1¼-inches.

7. Where voice communications through the glazing is required, a system utilizing vandal resistant individual speakers, microphones, intercom, telephone or approved equivalent shall be specified.

8. Where glazing is used in areas subject to abrasion and scratching, glass-clad or mar-resistant material shall be used.

9. Glazing required to have ballistic attack resistance shall be low-spalling and shall meet the level of ballistics requirements of A.S.T.M. F1233 for weapons capable of concealment and UL 752 Level III, super power small arms.

10. Physical attack testing rating of glass shall be based on testing equal to the standards of H.P. White Laboratory, Inc., testing HPW-TP-O1OO.OO5 or equally comparable and certifiable testing laboratory as approved by the Department of Corrections.

11. Plate glass, float glass and other conventional glass other than wire or tempered glass shall not be used in any openings located in the security perimeter or in any interior security walls, partitions, door or other openings within the area enclosed by the secure perimeter.

12. Refer to 6VAC15-80-710 B 2 for locations requiring bar grille or woven rod protection.

6VAC15-80-730

Article 7
Mechanical, Plumbing and Electrical

6VAC15-80-730. Mechanical. (Repealed.)

A. A mechanical room shall be provided which is located and entered from outside the secure perimeter. If a separate maintenance shop is provided it shall be located in accordance with the requirements for a mechanical room.

B. All areas in the facility shall be designed to provide adequate ventilation and exhaust as required by the building code. Where natural ventilation is not feasible, the facility shall be climate controlled.

C. Within the security perimeter of the facility, flexible duct work shall not be installed within six feet of any opening (register, grille, diffuser, etc.) accessible to inmates. Lengths of flexible duct work are limited by the building code.

D. All duct work, air control devices, and controls within the secure perimeter shall be concealed whenever possible. If exposed within the security perimeter, all duct work, air control devices, and controls shall be mounted at a minimum height of 12 feet above finished floor. For lower ceiling heights or renovations, or both, duct work, air control devices, and controls shall be mounted tight to the ceiling and utilize tamper resistant security screws.

E. Security grilles of tool resistant steel bars shall be installed in all ducts, louvers, dampers, and registers larger than 8 inches by 8 inches when penetrating the security perimeter as required in 6VAC15-80-710 B 3.

F. All portions of the mechanical system requiring maintenance within the security perimeter shall be inaccessible to inmates, utilizing security access doors.

G. Thermostats, sensors, control wiring, and control tubing for the mechanical system shall not be accessible to inmates.

6VAC15-80-740

6VAC15-80-740. Plumbing. (Repealed.)

A. Shower stalls in secure housing shall be of secure construction, and shall include a soap dish and drain. Shower heads shall be positioned to confine water flow to shower stall.

B. Showers and lavatories shall be operated by an adjustable time controlling push button activator.

C. Hot water accessible to inmates shall be controlled by a temperature limiting device to preclude temperatures in excess of 110° F.

D. Shower and toilet area walls and floors shall be waterproofed and shall be provided a wall coating which shall withstand humidity and shall not chip or scale.

E. All exposed plumbing shall be kept flush with and be securely fastened to the walls and ceilings. No exposed plumbing pipes shall be accessible to the inmates in or from the dayroom or cell area.

F. Walk-in type plumbing chases shall be provided with a light(s) to facilitate maintenance.

G. Sufficient floor (water) drains shall be provided throughout the jail to enable water to be easily removed from areas subject to water spillage or flooding (i.e., shower, group toilet areas, dayrooms, kitchens, etc.).

H. Plumbing fixtures.

1. Plumbing fixtures in maximum security housing areas shall be combination stainless steel toilet/lavatory units.

2. In medium and minimum security housing areas, toilets and lavatories shall be of good quality and design to meet the security level consistent with the intended use of the space.

I. Push button activators shall be used on the inmates' side of the plumbing chase to operate the flush valve and lavatory faucets.

J. All housing areas shall be provided with floor (water) drains, adequate storage and janitorial closets with mop sinks.

K. Separate restroom facilities shall be located throughout the building(s) for the use of security and administrative staff. Also, facilities shall be provided in, or convenient to, secure control rooms or stations.

L. Plastic piping shall not be used above the ground floor slab within the security perimeter of the jail.

M. Hot and cold running water shall be available in all lavatories and showers.

N. It is recommended that sanitary drainage lines have a minimum inside dimension of six inches.

O. Horizontal sanitary drains and building sewers shall have cleanouts located not more than 50 feet apart. All cleanouts shall be inaccessible to inmates or have the cover secured with security screws.

P. In large facilities, and in multi-building facilities, isolation valves and balancing valves are recommended to facilitate maintenance. Butterfly valves are not recommended.

Q. All fire protection piping shall be concealed wherever possible. If exposed, piping shall be located as high as possible, kept flush with and securely fastened to the ceiling and walls.

6VAC15-80-750

6VAC15-80-750. Electrical wiring. (Repealed.)

A. Wiring shall be run concealed to the greatest extent possible. Where wiring shall be exposed and accessible it shall be housed in threaded rigid metal conduit, which shall be securely fastened to the walls or ceilings. All conduit within the security perimeter shall be rigid steel or intermediate metallic conduit (IMC), with threaded fittings. Set screw fittings or other types of conduits are not permitted.

B. Wiring shall be in accordance with the building code.

C. Light fixtures shall be of good quality and of a design to meet security level consistent with the intended use of the space.

D. The intensity of artificial light shall be in accordance with requirements for artificial light in 6VAC15-80-420.

E. An emergency power source sufficient to sustain, as a minimum, life safety operations and lock controls a minimum of 48 hours shall be provided.

F. Generators and transformers shall be protected from access by the general public through location, fencing or enclosure.

G. Rigid nonmetallic conduit (PVC) shall not be permitted above the ground floor slab within the security perimeter.

H. Flexible metallic conduit shall not be permitted within the security perimeter. Liquid-tight flexible metallic conduit is permitted in lengths not to exceed four feet only if concealed and only to connect physically adjustable equipment and devices.

I. Suspended ceiling mounted lighting fixtures in maximum and medium security housing units shall be supported from the structure above with threaded rods, independent of any ceiling grid or framework.

J. All portions of the electrical system requiring maintenance, including junction and pull boxes, shall be accessible to the maintenance staff. All concealed portions of the electrical system requiring maintenance within the security perimeter shall be accessible by maintenance staff by means of adequately sized and properly located security access doors.

K. All conduit within the security perimeter shall be concealed whenever possible. If exposed within the security perimeter, all conduit shall be mounted at a minimum height of 12 feet above finished floor. For lower ceiling heights or renovations, or both, conduit, boxes, and devices shall be mounted tight to the ceiling utilizing tamper resistant security screws.

L. All machine screws and fasteners in the electrical and mechanical systems within the security perimeter shall be tamper resistant security screw type, requiring a special tool.

M. It is recommended that receptacles and lighting switches not be placed in individual cells.

N. Fire alarm smoke detectors and audible and visual signaling devices shall be mounted as high as practicable, and covered with heavy gauge wire mesh cages securely fastened to the surface if mounted lower than 12 feet above finished floor.

O. Surge protection is recommended on power supplies for critical life safety, security, and telephone systems. Surge protection is to be considered on control and alarm circuits that leave the building. Very low grounding electrode contact resistance is also recommended.

P. In dayrooms, a portion of lighting fixtures that are high intensity discharge type shall have a quartz re-strike feature or night light to maintain minimum illumination in the event of power failure.

Q. It is recommended that all wiring, including power, fire alarm, security systems, door controls, CCTV systems, other control wiring, etc., shall be subjected to insulation resistance testing prior to making connections with a megohm test fixture.

6VAC15-80-760

Article 8
Miscellaneous Construction Features

6VAC15-80-760. Fencing. (Repealed.)

A. Fencing shall be at least 12 feet in height with single mesh, zinc coated, steel wire interwoven fence fabric. A minimum of three strands of barbed wire, one coil razor type or equivalent, attached to support arms at top of the line posts angled to the inmate side shall be provided.

B. Fence components including, but not limited to, the top and bottom rails, line posts, terminal posts, tension bars, attachments, concrete footings for the fence, walk gates and truck gates, shall be in accordance with manufacturers' recommendations.

C. If inmates have regular access to the exterior of the facility, the fencing enclosing the perimeter of the facility shall be no closer than 25 feet to any building.

D. It is recommended that all exterior fencing be effectively grounded.

E. After installation, all threaded fittings, connectors, and bolts shall be tack welded to prevent nuts and pins from being removed. All threaded fittings, connectors, and bolts shall be on the side of the fence away from inmates.

F. All tie down wires shall be minimum 9 gauge galvanized steel and twisted a minimum of two turns at each end. All wire tie twists shall be on the side of the fence away from the inmates. Power applied twist ties are acceptable.

G. Both and top and bottom selvage of the fence fabric shall be twisted and barbed.

6VAC15-80-770

6VAC15-80-770. Jail equipment. (Repealed.)

A. Bunks or tables installed in maximum and medium security rooms, cells and dayrooms shall be through-bolted through the wall, welded to imbeds cast into the wall or floor or secured by bolts cast into the floor.

B. All jail security equipment, fixtures, hardware, etc. shall be of a design to meet the security level consistent with the intended use of the space.

6VAC15-80-780

6VAC15-80-780. Tamper resistant screws. (Repealed.)

A. Tamper resistant screws shall be used at all locations where screw heads are exposed in inmate accessible areas.

B. Spanner type screws shall not be permitted.

C. All machine screws and fasteners in the electrical and mechanical systems within the security perimeter shall be tamper resistant security screw type, requiring a special tool.

D. Tamper resistant security screws shall be required on all door hardware in all areas accessible to inmates, including hinges, closers, panic bars, and locksets. Tamper resistant security screws shall not be required in areas such as locked mechanical rooms, electrical rooms, control rooms, telephone rooms, or on exposed items and equipment that are mounted higher than 12 feet above the finished floor.

E. Tamper resistant security screws shall be required on all fire alarm and security system components inside the security perimeter.

F. Tamper resistant security screws shall be required on window glazing stops as required in 6VAC15-80-710 B 4.

6VAC15-80-790

6VAC15-80-790. Wood products. (Repealed.)

Wood or wood products shall not be used in the construction of the security area as part of the building structure.

6VAC15-80-800

6VAC15-80-800. Food and medicine passes. (Repealed.)

A. A pass for food and medicine shall be installed in a wall or sally port door for each dayroom and dormitory and in all maximum security cell doors. Passes shall be located and installed in a manner which does not conflict with fire rating requirements of the building code. Holding, classification and special purpose cells are considered maximum security for this purpose.

B. The size of a food or medicine pass shall be no more than five inches high and at least 15 inches wide. Food passes shall be installed at a height of 36 inches.

6VAC15-80-810

6VAC15-80-810. Key and paper passes. (Repealed.)

A security type key pass and paper pass shall be provided in the wall of all control stations adjacent to public areas.

6VAC15-80-820

6VAC15-80-820. Caulking. (Repealed.)

Security caulking material shall be installed in all inmate cells, dayrooms, dormitories and visitation areas, and all areas where inmates have access to picking at or removal of caulking material.

6VAC15-80-830

Part VI
Community Custody Facilities Design and Construction

Article 1
Qualifications

6VAC15-80-830. Facility requirements. (Repealed.)

For localities or regional facilities which house over a total of 250 inmates, a community custody facility meeting the following requirements may be considered. This type of facility may only be built as an auxiliary structure to a secure facility. The requirements for community custody facilities reflect a noncombustible construction classification and a minimally secured institutional restrained building classification. Such structure houses inmates as defined in "community custody" in the definitions. Building components proposed shall address the strength, safety and durability characteristics for the custody level of the facility. Such components shall be approved by the reviewing authority. Buildings and parts of buildings constructed for use as a community custody facility shall not be used for the detention of secure custody level inmates without upgrade of construction to that required for secure detention in these standards.

6VAC15-80-840

Article 2
Community Custody Housing Design

6VAC15-80-840. Separate building. (Repealed.)

Community custody housing shall be constructed as a separate building from the secure housing section of the jail or separated from the secure portion of a facility by a security wall.

6VAC15-80-850

6VAC15-80-850. Occupancy. (Repealed.)

Community custody housing shall be designed to consist of individual rooms or dormitories with not more than 25 inmates per dormitory or group of rooms. For facilities having an occupancy in excess of 250 inmates, the number of occupants for which the units are designed may be increased but shall not exceed 50 persons per unit.

6VAC15-80-860

6VAC15-80-860. Square feet. (Repealed.)

All community custody housing shall be designed to provide a minimum of 50 square feet of living space per inmate in room or dormitory plus activity space(s) providing 35 square feet per inmate excluding toilet and shower area to which the inmates have unrestrained access.

6VAC15-80-870

6VAC15-80-870. Fixtures and furnishings. (Repealed.)

Each group of inmate rooms or dormitories shall be provided with natural light, toilet fixtures, hot and cold water, mirror bed/bunk and storage space for personal items. The number of plumbing fixtures shall be in accordance with building code.

6VAC15-80-880

6VAC15-80-880. Tables and chairs. (Repealed.)

Dormitories and activity spaces shall be equipped with tables and benches or chairs.

6VAC15-80-890

6VAC15-80-890. Showers. (Repealed.)

Showers, (number in accordance with the building code) shall be provided in dormitories and for rooms. For individual rooms, showers and toilet facilities shall be located in a common area adjacent or convenient to rooms served. Common area toilets shall not accommodate more than 25 inmates.

6VAC15-80-900

6VAC15-80-900. Services. (Repealed.)

Provisions shall be made for food service, laundry, and library facilities or privileges.

6VAC15-80-910

6VAC15-80-910. Separate areas. (Repealed.)

An area or areas separate from the inmate living area shall be provided for the visiting public, clergy or lawyers and for use by counselors or other administrative staff.

6VAC15-80-920

6VAC15-80-920. Separation of males and females. (Repealed.)

Community custody housing shall be designed and constructed to ensure physical separation of males and females and to prohibit communication by sight and sound between the two.

6VAC15-80-930

Article 3
Miscellaneous Design Features

6VAC15-80-930. Elevators. (Repealed.)

A. Separate buildings constructed as community custody housing with more than two floors shall be provided with an elevator(s) designed to comply with the building code. An elevator is recommended if building is more than one floor.

B. Elevators shall be of sufficient size to transport food carts. At least one elevator per facility shall be of sufficient size to transport stretchers.

6VAC15-80-940

6VAC15-80-940. Corridors. (Repealed.)

Corridors used for the movement of inmates, stretchers, food carts, etc., shall be constructed to provide a minimum of five feet in width and eight feet in height. Dimensions for corridors not used for the above functions shall be no less than as required by the building code.

6VAC15-80-950

6VAC15-80-950. Accommodation of handicapped inmates, staff, and visitors. (Repealed.)

Facilities shall be constructed to accommodate handicapped inmates, staff and visitors in accordance with the building code.

6VAC15-80-960

6VAC15-80-960. Intercom and CCTV. (Repealed.)

A. As a minimum, the facility shall be equipped with a system capable of communicating with the control center and shall provide sound monitoring.

B. As a supplement to direct visual supervision, an intercom and CCTV shall be installed to observe, at a minimum, blind spots in main corridors, building entrances, and sally ports.

6VAC15-80-970

6VAC15-80-970. Telephone. (Repealed.)

Telephone services shall be accessible within the facility.

6VAC15-80-980

6VAC15-80-980. Commissary. (Repealed.)

Provisions shall be made for commissary services.

6VAC15-80-990

6VAC15-80-990. Fencing. (Repealed.)

Fencing as specified in 6VAC15-80-760 shall be provided around the area in which the community custody building is constructed. The fence shall be erected no closer to the building than 25 feet. Where only weekenders, work and study release inmates are housed, a fence is optional. It is recommended that all exterior fencing be effectively grounded.

6VAC15-80-1000

6VAC15-80-1000. Recreation. (Repealed.)

A minimum of 600 square feet of space shall be provided for indoor or outdoor recreation where inmates are to be held in the facility for more than 20 hours per day on a regular basis. If the recreation space is outdoors it shall be fenced in accordance with 6VAC15-80-990.

6VAC15-80-1010

6VAC15-80-1010. Restrooms. (Repealed.)

Separate restroom facilities shall be located throughout the building(s) for use by security and administrative personnel.

6VAC15-80-1020

6VAC15-80-1020. Special purpose cells. (Repealed.)

Additional separate special purpose cells are not required for community custody facilities or community custody portions of facilities.

6VAC15-80-1030

6VAC15-80-1030. Drains, storage and closets. (Repealed.)

All housing areas shall be provided with floor (water) drains, storage, and janitorial closets with mop sinks.

6VAC15-80-1040

6VAC15-80-1040. Drains. (Repealed.)

Sufficient floor (water) drains shall be located throughout the facility to inhibit water from standing on the floors.

6VAC15-80-1050

Article 4
Construction Requirements

6VAC15-80-1050. Construction requirements. (Repealed.)

It is mandatory that all construction conform to the current building code, other applicable laws, rules and regulations. All work shall be done in accordance with acceptable design and construction practices, and material shall be installed in accordance with manufacturer's recommendations or as otherwise noted.

6VAC15-80-1060

6VAC15-80-1060. Walls, floors, and ceilings. (Repealed.)

A. Exterior walls shall be of masonry, concrete, stone or other durable fire resistant material.

B. Roof and floor construction shall be noncombustible.

C. Windows which are capable of being opened shall be provided with contraband screen and insect screen.

D. All interior finishes shall be durable, have a smooth finish and a flame spread rating of 25 or less, A.S.T.M. E-84.

6VAC15-80-1070

6VAC15-80-1070. Windows, doors. (Repealed.)

A. Doors, windows and frames shall be heavy duty commercial or detention type.

B. Locks shall be at least heavy duty commercial and shall be remote release where required by the building code.

6VAC15-80-1080

Article 5
Mechanical, Plumbing and Electrical

6VAC15-80-1080. Mechanical. (Repealed.)

A. If constructed as a separate building, facilities shall be provided with a mechanical room which can be entered from outside the inmate area.

B. All facilities shall be designed to provide adequate heat and ventilation. Where natural ventilation is not feasible, the facility shall be climate controlled.

C. All portions of the mechanical system requiring maintenance shall be accessible to maintenance staff. All concealed portions of the mechanical system requiring maintenance shall be accessible by means of adequately sized and properly located access doors.

D. Thermostats, sensors, control wiring, and control tubing for the mechanical system shall not be accessible to inmates.

6VAC15-80-1090

6VAC15-80-1090. Plumbing. (Repealed.)

A. Shower and toilet areas shall be provided with a wall coating which shall withstand humidity, and shall not chip or scale. Walls and floors shall be waterproofed.

B. All exposed plumbing shall, to the greatest extent possible, be kept flush with the walls and ceilings. No exposed pipes shall be accessible to inmates in or from dayrooms or cell areas.

C. Plastic piping shall not be used inside the jail facility above ground floor slab.

D. Hot water accessible to inmates shall be controlled by a temperature limiting device to preclude temperatures in excess of 110° F.

E. Where push-button actuating valves are provided on lavatories the metering type shall be utilized.

6VAC15-80-1100

6VAC15-80-1100. Electrical wiring. (Repealed.)

A. Wiring shall be concealed to the greatest extent possible. Where wiring shall be exposed and accessible, it shall be housed in intermediate metal conduit (IMC) or rigid metal conduit with threaded fittings. Set screw fittings and other types of conduits are not permitted. Flexible metallic conduit shall not be permitted within the facility. Liquid-tight flexible metallic conduit shall be permitted in lengths not to exceed four feet only if concealed and only to connect physically adjustable equipment and devices.

B. Wiring shall be in accordance with the building code.

C. An emergency power source shall be provided sufficient to sustain, as a minimum, life safety and security operations a minimum of 48 hours shall be provided.

D. Generators and transformers shall be protected from access by the general public through location, fencing, or enclosure.

E. Rigid nonmetallic conduit (PVC) shall not be permitted above ground floor slab within the facility.

F. All portions of the electrical system requiring maintenance, including junction and pull boxes, shall be accessible to maintenance staff. All concealed portions of the electrical system requiring maintenance shall be accessible to maintenance staff by means of adequately sized and properly located access doors.

G. Surge protection is recommended on power supplies for critical life safety, security, and telephone systems. Surge protection shall be considered on control and alarm circuits that leave the building. Very low grounding electrode contact resistance is also recommended.

6VAC15-80-1110

6VAC15-80-1110. Lighting. (Repealed.)

A. Light fixtures shall be of good quality secured with tamper resistant screws.

B. Intensity of artificial lighting shall be in accordance with requirements for artificial light in 6VAC15-80-420.

C. Natural light is required in inmate housing areas. Natural light is recommended in renovation projects which provide new inmate housing.

D. Walk-in type plumbing chases shall be provided with light or lights to facilitate maintenance.

6VAC15-80-1120

Article 6
Miscellaneous Construction Requirements

6VAC15-80-1120. Equipment. (Repealed.)

Equipment used in community custody housing shall be heavy duty and appropriate to the needs of the security level.

6VAC15-80-1130

Part VII
Lockups

Article 1
Design Requirements

6VAC15-80-1130. Cells and group holding. (Repealed.)

Lockups shall be composed of individual or group holding cells. Cells shall be designed to contain a minimum of 45 square feet for single occupancy cells plus 15 square feet per inmate for each additional inmate for which the cell is designed.

6VAC15-80-1140

6VAC15-80-1140. Separation. (Repealed.)

Facility shall be designed for the necessary separation of males, females, and if planned, juveniles.

6VAC15-80-1150

6VAC15-80-1150. Floor drains. (Repealed.)

Sufficient floor (water) drains shall be provided throughout the lockup to prevent water from standing on the floors.

6VAC15-80-1160

6VAC15-80-1160. Monitoring. (Repealed.)

As a minimum, lockups shall be monitored by sound (intercom) or be directly supervised by staff on a continuous basis. Additional supervision by use of CCTV is desirable.

6VAC15-80-1170

6VAC15-80-1170. Fixtures. (Repealed.)

Each cell or area for group holding shall be provided with a stainless steel combination toilet and lavatory with hot and cold running water, and integral drinking fountain.

6VAC15-80-1180

6VAC15-80-1180. Cell furnishing. (Repealed.)

Each cell or area for group holding shall have on stationary steel or concrete wall bunk or bench.

6VAC15-80-1190

6VAC15-80-1190. Secure space. (Repealed.)

Secure space shall be provided for inmate records and logs, and to inventory and store inmate property.

6VAC15-80-1200

6VAC15-80-1200. Telephones. (Repealed.)

Telephones shall be made accessible for use by inmates in the admissions area.

6VAC15-80-1210

6VAC15-80-1210. Visiting space. (Repealed.)

Space for confidential attorney visiting shall be provided.

6VAC15-80-1220

Article 2
Construction Requirements

6VAC15-80-1220. Code requirements. (Repealed.)

Lockups shall meet the construction and life safety requirements of the building code and shall be of fireproof construction.

6VAC15-80-1230

6VAC15-80-1230. Maximum security doors. (Repealed.)

Maximum security doors shall be capable of being opened and closed in accordance with the building code.

6VAC15-80-1240

6VAC15-80-1240. Walls, doors and secure perimeter. (Repealed.)

The secure perimeter, cell walls, fronts and doors, of the lock up area shall be constructed to meet the maximum security requirements specified in this standard.

6VAC15-80-1250

6VAC15-80-1250. Surface treatment. (Repealed.)

All surfaces shall be smooth and painted with epoxy or oil base enamel or be of other approved durable finishes. Surface flame spread rating shall be Class I, 25 or less, A.S.T.M. E-84.

6VAC15-80-1260

6VAC15-80-1260. Security equipment. (Repealed.)

Security equipment and hardware shall be consistent with the security level for the intended use of the space. Tamper resistant screws shall be used in all locations where screw heads are exposed.

6VAC15-80-1270

6VAC15-80-1270. Light and climate control. (Repealed.)

Light and climate control shall meet the requirements of that for Part V in these standards.

6VAC15-81

CHAPTER 81

STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES

6VAC15-81-10

Part I
Definitions and General Instructions
 ]

6VAC15-81-10. (Reserved.)

6VAC15-81-20

6VAC15-81-20. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Acceptable" means those applicable standards or practices with which a registered professional architect, engineer, or other duly licensed or recognized authority must comply.

"Access openings" means panels or doors used for access into areas including ceilings, pipe chases, plumbing chases, or shafts.

"Accessible by inmates" means the same as "inmate accessible."

"ADA accessible" means in compliance with the Americans with Disabilities Act (42 USC § 12101 et seq.).

"ADP" means average daily population.

"A/E" means the architect or engineer and his associated firm hired by the owner for study, design, or construction of the jail project.

"Analysis" means a detailed examination of the local or regional criminal justice system and its elements in order to determine the impact these elements have had on the need for current and future jail space.

"Approved" means an item approved by the reviewing authority.

"Artificial light" means light other than natural light.

"ASTM" means the American Society for Testing and Materials, the most current edition. When ASTM is referenced, the reference is to the Standards in ASTM Standards on Detention and Correctional Facilities, unless otherwise specified. Testing for compliance with ASTM Standards shall be performed by an independent nationally recognized testing laboratory.

"Board" means the Virginia State Board of Corrections.

"Building code" means Virginia Uniform Statewide Building Code (13VAC5-63), the Virginia Industrialized Building Code (13VAC5-91), and the Virginia Statewide Fire Prevention Code (13VAC5-51).

"CCJB" means Community Criminal Justice Board.

"CCTV" means closed circuit television or electronic surveillance system.

"Ceilings" means overhead interior surface that covers the upper limit of an interior room or space.

"Cell" means a space, the size of whichare is ] specified in this chapter, enclosed by secure construction containing plumbing fixtures and usually a bunk in which an inmate is detained or sleeps. Cells can be single or multiple occupancy depending upon custody level.

"Cell tier" means levels of cells vertically stacked above one another within a housing unit.

"Central intake unit" means an area constructed to provide, at a minimum, space for intake, temporary holding, booking, court and juvenile (if approved for juveniles) holding, classification, and release functions.

"Classification unit" means a cell or unit utilized for short-term holding of inmates for classification purposes after intake or booking and prior to being assigned to general population or other housing.

"Community based corrections plan" or "CBCP" means a comprehensive assessment of an owner's correctional needs and how these needs will be met through submissions of a needs assessment and a planning study.

"Community custody" means inmates incarcerated by the judicial system and classified for involvement in local work forces; participating in work, education, and rehabilitation release; and weekend and nonconsecutive sentencing.

"Construction completion" means the construction of the building is considered complete when a certificate of occupancy or temporary certificate of occupancy is issued for the building to be occupied by inmates.

"Construction documents" means the detailed working drawings and project manual containing detailed specifications and other supporting documents as approved by the reviewing authority.

"Contact visiting" means a space where inmates and visitors at a minimum may pass papers to one another.

"Control room" means a space enclosed by secure walls, secure roof or secure ceiling, and secure floor from which a jail officer may supervise inmates and control security systems in a portion of the jail, such as locks, doors, etc.

"Control station" means a space not enclosed by security walls, roof or ceiling, and floor from which a jail officer may supervise inmates and control security systems in a portion of the jail, such as locks, doors, etc.

"Correctional facility" means the same as "local correctional facility."

"Dayroom" means a secure area contiguous to an inmate sleeping (cells or rooms) area, with controlled access from the inmate sleeping area, to which inmates may be admitted for daytime activities.

"Department" means the Department of Corrections.

"Design capacity" means the maximum number of general beds for which the facility is designed and constructed based on the space requirements in this chapter as established by the Board of Corrections.

"Direct supervision" means a specific style of management where correctional officers are stationed full time inside the dayroom rather than solely observing inmate activity from within secure control points. Within this concept, services are generally brought to the inmate rather than taking the inmate to the service.

"Direct visual observation" means direct line of sight by a correctional officer, not CCTV.

"Dormitory" means an area designed for accommodating five or more inmates and used to house minimum custody and community custody inmates.

"Encapsulation" means the same as "secure encapsulation."

"Expansion" means to add an area of new construction to an existing local correctional facility by constructing additional areas.

"Facility" means a jail or lockup including all associated buildings and site.

"50% completion" (of construction value) means the day the project reaches the 50% point between the issuance of a building construction permit and the issuance of the final certificate of occupancy.

"General population housing" means maximum, medium, minimum, and community custody housing. General population excludes special purpose cells and intake or booking.

"Glazing" means any infill material, usually transparent or translucent glass, polycarbonate or combination thereof, and related components, used in a framed assembly.

"Holding" means a space or room designed for temporary containment of detainees or inmates while awaiting actions such as transfer, transportation, release, etc. Holding of this nature usually does not exceed four hours.

"Housing unit" means a group of single person cells, multi-occupancy cells, or group of such cells with a common dayroom, dormitory, intake, special purpose, or classificationareas area ] that provide accommodations for sleeping, approved personal effects, and personal hygiene.

"IMC" means intermediate metal conduit.

"Indirect supervision" means supervision method other than direct supervision.

"Inmate" means any person committed to a jail by a legal commitment document.

"Inmate accessible" means areas an inmate occupies or utilizes inside the secure perimeter, including all sally ports.

"Intake" means a cell, group of cells, and open seating within a jail designed to hold one or more persons while awaiting processing, booking, classification, orassignment ] to the general housing units after booking. Intake holding time does not usually exceed 72 hours. Cells holding more than one person are frequently referred to as group holding.

"Interior partition" means a wall within the secure perimeter, which is not required to be a perimeter security wall or an interior security wall.

"Interior security walls" means walls within but not a part of a secure perimeter that are utilized to restrict movement within the secure area, including housing units, dormitories, corridors, inmate activity areas, intake area, kitchen, laundry, and program areas.

"Jail" means the same as "local correctional facility."

"LIDS" means LIDS-VACORIS, the Compensation Board's inmate data system.

"Life safety operations" means the function of certain electrical, mechanical, and other building equipment provided for the purpose of ensuring the life, health, and safety of building occupants in the case of an emergency situation.

"Light" means the same as "artificiallight" ] or" ] natural light."

"Local correctional facility" means any jail, jail farm, or other place used for the detention or incarceration of adult inmates, excluding a lockup, which is owned, maintained, or operated by, or under contract with, any political subdivision or combination of political subdivisions of the Commonwealth. This shall also include facilities operated by a private entity under contract with a regional jail authority under provision of § 53.1-71.1of the Code of Virginia ].

"Locality" means a county or city.

"Lockup" means a facility, separate from a jail facility, operated by or for a local government for detention of persons for a short period of time as stated in 6VAC15-40-10.

"Master control" means the principal secure room of the entire facility where the control of safety and security of the jail through electronic equipment for surveillance, communication, fire and smoke detection, and emergency functions. This room is enclosed by walls, roof or ceiling,and ] floor assemblies meeting secure perimeter requirements as well as having opening protectives meeting ASTM Grade 1 requirements. This room includes control of the entrances to the jail through the secure perimeter and capability of control of ingress and egress to cells, dayrooms, corridors, and other spaces within the entire jail.

"Maximum custody inmates" means persons who cannot be allowed to mingle physically with other inmates without close supervision, normally because of assaultive and aggressive behavior or high escape risk.

"Medium custody inmates" means those persons who require a moderate level of staff supervision and secure accommodations against escape, but who can be allowed to participate in group activities.

"Mezzanine" means the same as "cell tier."

"Minimum custody inmates" means those inmates classified as not dangerous or likely to escape, but who are of sufficient concern to require a minimum level of supervision.

"Minor renovation project" means renovation project that does not result in an increase in beds and has an estimated cost of less than $1 million.

"Multiple occupancy cell" means a cell designed for two, three, or four inmates.

"Natural light" means light provided by sunlight as viewed from within a housing unit.

"Needs assessment" means an evaluation of trends and factors at the local or regional level affecting current and future facility needs, and the assessment of resources available to meet such needs. The needs assessment is used as the basis for a request for reimbursement of local correctional facility construction costs.

"New construction" means to build, expand, or replace a local correctional facility.

"Operating capacity" means the same as "design capacity."

"Owner" means the locality, localities, or jail authority responsible for making decisions about the project.

"Owner's agent" means the person or firm designated by an owner to make decisions concerning the project.

"Per inmate" or "per bed" means for each general population bed.

"Piping" means pipes associated with heating, cooling, condensate, domestic water, gas, steam, sewer, storm drain, roof drain, and fire protection.

"Planning study" means a document providing the anticipated operating program, staffing, operating costs, building design, and cost for construction, expansion, or renovation of a local correctional facility that is used as the basis for a request for funding of project costs for reimbursement and initial determination of compliance with this chapter.

"PREA" means the Prison Rape Elimination Act (Public Law 108-79).

"Project" means new construction, renovation, or expansion of a regional or local jail correctional facility. This includes planning, design, and construction.

"Public" means all persons with the exception of professional visitors, such as legal, clergy, counselors, pretrial, probation, parole, and law enforcement, and others as authorized by the local correctional facility.

"Regional jail" means, for purposes of state reimbursement for construction costs, those jails that meet the criteria set forth in §§ 53.1-81, 53.1-82 and 53.1-95.2 of the Code of Virginia,and any ] jail having at least three member localities that was created before February 1, 1993, or any jail construction project recommended for approval by the Board of Corrections as a regional jail prior to February 1, 1993. For the purposes of this term, "created" means localities having submitted resolutions of local governing bodies or cooperative agreements, and "cooperative agreements" means a formal contract between those jurisdictions participating in a regional jail that specifies their mutual financial and legal obligations relating to the ownership, administration, and maintenance of the jail.

"Renovation" means the alteration or other modification of an existing local correctional facility or piece of equipment for the purpose of modernizing or changing the use or capability of such local correctional facility or equipment. Renovation does not include work on or repair or replacement of any part of an existing local correctional facility or equipment, which may be generally associated with normal wear and tear or included in routine maintenance. Renovation renders the facility, item, or area in compliance with this chapter and superior to the original.

"Repair" means the correction of deficiencies in a local correctional facility or of equipment, which have either been damaged or worn by use but which can be economically returned to service without replacement.

"Replacement" means the construction of a local correctional facility in place of a like local correctional facility or the purchasing of like equipment to replace equipment that has been so damaged or has outlived its useful life that it cannot be economically renovated or repaired.

"Reviewing authority" means the representatives of the Department of Corrections or the Department of Criminal Justice Services responsible for reviewing required documents and attending required meetings and whose responsibility it is to interpret and determine compliance with this chapter.

"Sally port" means a secure vestibule constructed of secure walls, secure ceiling, and secure floor with two or more interlocking, secure doors. Fixtures within sally ports shall be maximum security.

"Secure," as relates to construction, means walls, floors, ceilings or roofs, doors, and windows are constructed in accordance with the secure construction requirements of this chapter.

"Secure area" means all spaces located within the secure perimeter. (See secure perimeter).

"Secure encapsulation" means protect against vandalism or damage with concrete, masonry, steel, or other approved secure construction meeting the requirements of this chapter.

"Secure enclosure" means secure walls, secure floors, and secure roof or secure ceiling surrounding a space or area.

"Secure perimeter" means the outer limits of a jail or lockup where walls, floor, roof, and ceiling, constructed in accordance with the requirements of this chapter, are used to prevent egress by inmates or ingress by unauthorized persons or contraband. ]

"Security cap" means secure protection of the top of a room or space with concrete, sheet metal, or security ceiling as specified in this chapter to complete the secure encapsulation of the room or space.

"Secure perimeter" means the outer limits of a jail or lockup where walls, floor, roof, and ceiling, constructed in accordance with the requirements of this chapter, are used to prevent egress by inmates or ingress by unauthorized persons or contraband. ]

"Special purpose cells" means cells within the secure perimeter that include isolation, segregation, medical, protective custody, or other special use cells.

"State responsible inmates" means those inmates with felony sentences and sentenced to the custody of the Department of Corrections in accordance with § 53.1-20 of the Code of Virginia or other applicable state law.

"Supervision" means the act or process of performing responsible care over inmates.

"Support services areas" means all areas within the facility excluding inmate housing units. Also known as core or core space.

"Sustainable design and construction initiatives" means balancing economic, environmental, and equity considerations by reducing negative environmental impacts of site selection and development, optimizing the energy and water performance of the building and site, using environmentally sensitive building materials, and protecting the health and comfort of building occupants. Sustainable design and construction initiatives are benchmarked by third-party rating systems such as LEED or Green Globes or by documenting compliance with ASHRAE 189.1 or the International Green Construction Code.

"Tier" means the same as "cell tier."

"Value management analysis" or "VMA" means an analysis of facility design for the purpose of satisfying required function, and cost effectiveness, while providing the best quality and efficiency for the project.

"Value management team" means a team of people independent from the owner or the owner's A/E headed by a certified value specialist and a combination of the following disciplines based on phase and nature of the project: architecture, security, civil or site engineering, mechanical and electrical engineering, and cost estimator.

"Vehicular sally port" means a drive-in or drive-through made secure preferably by remotely controlled electrically operated interlocking doors for entrance and exit. It is normally located in close proximity to the facility intake.

6VAC15-81-30

6VAC15-81-30. (Reserved.)

6VAC15-81-40

6VAC15-81-40. Expansions or renovations.

Expansions or renovations to any facility shall conform to the requirements of this chapter for new construction without requiring the existing portion of the facility to comply with all requirements of this chapter. Exception: Those areas in an existing facility that are impacted by an expansion (such as the adding of bedspace impacting the need for more space in the kitchen, visiting, recreation, etc. if these services are not provided for in the expansion) may be required to be upgraded. The maximum upgrade required would be to provide additional space that would be required for the number of people for whom new bedspace is being built.

6VAC15-81-50

6VAC15-81-50. Localities with multiple facilities.

For localities with jail facilities having multiple facilities, compliance with this chapter shall be determined based on all facilities as a whole as well as the needs and functions of each individual facility.

6VAC15-81-60

6VAC15-81-60. Review and inspections.

Review of documents by the reviewing authority, fire official, local building official, and other officials or agencies shall be required. These reviews are performed at the preliminary and construction document stages. A final inspection shall be performed and documented in writing by all officials and agencies involved in the review process. The reviewing authority's review and inspections shall be limited to those areas within the scope of the project.

6VAC15-81-70

6VAC15-81-70. Conflict between this chapter and building codes or other standards.

In the event of a conflict between this chapter and building codes or other standards, the most restrictive requirement shall apply.

6VAC15-81-80

6VAC15-81-80. Compliance.

A. The facility shall be designed and constructed in accordance with this chapter. It shall be the responsibility of every person who performs work regulated by this chapter, including those involved with planning, design, construction, renovation, or installation of a structure or equipment, to comply with this chapter. Review or inspection by the reviewing authority does not relieve the owners or their agents from the requirement to comply with this chapter.

B. Definitions in this chapter are a part of the requirements of this chapter.

C. Any agreement entered into by the owner to design or construct a local correctional facility shall include the requirement to comply with this chapter. This compliance shall be noted on the construction documents.

6VAC15-81-90

6VAC15-81-90. Modifications.

A. Any request for modification shall be submitted, separate from the planning study, in the form of a request and resolution from the jail authority or board, city council, ] or board of supervisors to the reviewing authority sufficiently in advance of the deadline for submission to the Board of Corrections to be reviewed, analyzed, and included in the desired Board of Corrections meeting agenda. The request for modification shall include a detailed analysis supported by documentation and historical data to justify the request.

B. A staff analysis shall be prepared by the reviewing authority for each modification request. The staff analysis shall include the section of this chapter being modified, an analysis to determine whether or not the modification meets the intent of the section being modified, an analysis of whether the modification has been granted in the past or has any ramifications that might affect current or future jail construction or security, and the analysis shall include a staff recommendation to the board.

C. Upon consideration, the board may grant modifications to any of the provisions of this chapter provided the spirit and intent of this chapter is observed and inmate, staff, and public welfare, safety, and security are not compromised. The board has the ultimate responsibility to grant modifications to this chapter and shall not be bound by the position of staff and shall also consider information provided by the locality or localities. The final decision of the board on any modification shall be recorded in board minutes.

6VAC15-81-100

Part II
Submission of a Community Based Corrections Plan

Article 1
General

6VAC15-81-100. Document submission schedule and method.

A. Prior to preparation of a community based corrections plan (CBCP) as required by § 53.1-82.1 of the Code of Virginia, any city or county or combination thereof intending to seek reimbursement for a jail project shall contact the Department of Corrections, Compliance, Certification, and Accreditation Unit to have a meeting to discuss the requirement of completing a CBCP.

B. All documents in this section shall be submitted to the department in accordance with the budgeting time schedule as outlined in § 53.1-82.3 of the Code of Virginia or the appropriation act.

C. Documents shall be as follows:

1. Needs assessment. Four paper copies and one electronic copy of the community based corrections plan, prepared in accordance with this article, shall be submitted to the Department of Corrections, Compliance, Certification, and Accreditation Unit. A needs assessment is not required for projects that do not increase bed capacity and for which the owner does not seek state reimbursement for construction, staffing, or operating cost.

2. Planning study. Three paper copies and one electronic copy of the planning study, prepared in accordance with this article, shall be submitted to Department of Corrections, Compliance, Certification, and Accreditation Unit.

3. Minor renovation project. Three paper copies and one electronic copy of minor renovation project information prepared in accordance with 6VAC15-81-280 and 6VAC15-81-290 shall be submitted to Department of Corrections, Compliance, Certification, and Accreditation Unit. A needs assessment is not required for minor renovation projects that do not increase capacity.

4. Modifications. Three paper copies and one electronic copy of minor renovation project information prepared in accordance with 6VAC15-81-280 and 6VAC15-81-290 shall be submitted to Department of Corrections, Compliance, Certification, and Accreditation Unit.

5. Resolution and cooperative service agreement. Two paper copies and one electronic copy of minor renovation project information prepared in accordance with 6VAC15-81-280 and 6VAC15-81-290 shall be submitted to Department of Corrections, Compliance, Certification, and Accreditation Unit.

An executed cooperative service agreement, where applicable, and resolution shall be submitted to the reviewing authority prior to board consideration of the project. The owner shall submit the following to the Department of Corrections, Compliance, Certification, and Accreditation Unit:

a. Single locality facility. An ordinance or resolution of the local governing body requesting reimbursement funding,. ]

b. Multijurisdictional facility not qualifying for regional jail status reimbursement pursuant to § 53.1-81 of the Code of Virginia. A joint resolution of or individual resolutions from the local governing bodies requesting reimbursement funding.

c. Regional jail board or jail authority facility. Pursuant to § 53.1-81, a joint resolution of or individual resolutions from the governing bodies of the established regional jail board or a resolution from the regional jail authority requesting reimbursement funding and a cooperative service agreement detailing the financial and operational responsibilities of the participating jurisdictions or jail authority.

6. Financing method. If the project is being financed, detailed information on the financing and financing method shall be provided to the Treasury Board in accordance with its requirements.

 [ 7. ] The reviewing authority shall verify documentation has been received by required deadlines and are correct, and advise the locality of any errors or discrepancies in their submittal.

6VAC15-81-110

6VAC15-81-110. Community based corrections plan requirement.

An owner requesting reimbursement for new construction, expansion, or renovation, staffing, or operating cost of a jail project that results in a net increase of available beds shall prepare and submit for approval a community based corrections plan.

6VAC15-81-120

6VAC15-81-120. Local responsibility for community based corrections plan.

A. The community based corrections plan shall be developed by the owner or owners, or an agent of the owner or owners. Pursuant to § 9.1-180 of the Code of Virginia, the community criminal justice board (CCJB) shall review the findings and recommendations of the needs assessment component of the community based corrections plan.

B. Oversight and amendment by CCJB is limited to the following situations:

1. Where a multijurisdictional CCJB, established in accordance with the provisions of § 9.1-178 of the Code of Virginia, has membership of the governing bodies of jurisdictions not involved in the construction, expansion, or renovation of the regional jail project, a subcommittee shall be established comprised of the required members of the CCJB representing the participating jurisdictions and their governing bodies.

2. In those projects in which more than one locality is involved and each locality has a separate CCJB or the localities are members of different multijurisdictional CCJBs, a subcommittee shall be established comprised of the required members of the CCJB representing the participating jurisdictions and their governing bodies.

6VAC15-81-130

6VAC15-81-130. Community based corrections plan contents.

A community based corrections plan includes:

1. A needs assessment for projects increasing rated capacity by more than 24 beds or more than 40% of rated capacity, whichever is less per 6VAC16-81-40 through 6VAC15-81-90.

2. A planning study per 6VAC16-81-40 through 6VAC15-81-90.

6VAC15-81-140

6VAC15-81-140. Localities not operating a jail.

For a locality not currently operating a jail, the needs assessment portion of the community based corrections plan shall be based on how the locality is managing its current inmate population through utilization of other local correctional facilities and community based alternative programs and services. Localities requesting reimbursement for new single jurisdiction jail or regional jail construction must comply with current appropriation act language.

6VAC15-81-150

Article 2
Contents of the Community Based Corrections Plan

6VAC15-81-150. Needs assessment.

A. The needs assessment is an evaluation of trends and factors at the local or regional level affecting current and future facility needs, and the assessment of resources available to meet such needs that is used as the basis for a request for reimbursement of local correctional facility construction costs.

B. The needs assessment shall address each of the elements of 6VAC15-81-160 through 6VAC15-81-260.

6VAC15-81-160

6VAC15-81-160. Funding priority.

The needs assessment shall include a statement identifying which Board of Corrections funding priority or priorities the plan and jail project addresses, per 6VAC15-81-320.

6VAC15-81-170

6VAC15-81-170. Analysis of criminal justice and inmate population data.

A. The needs assessment shall include an analysis of criminal justice and inmate population data as required by this chapter.

B. In order to evaluate the impact of the various criminal justice components on the jail population, the following data shall be provided for each locality participating in the needs assessment for the most recent five calendar years.

1. A table and an analysis of annual trends for the total adult arrests for Part A and B offenses from the latest edition of "Crime in Virginia" published by the Virginia State Police.

2. A table and an analysis of annual trendsfort for the ] total adult arrests currently defined as "On View," "Taken into Custody," and "Summonses" and a comparison of these totals to those presented in subdivision 1 of this subsection. This data is available from the Research Unit of the Virginia Department of Criminal Justice Services.

3. A table and an analysis of annual trends for process data from the Supreme Court of Virginia from the Magistrate Information System including the total number of:

a. Bonds.

b. Commitment orders - bail.

(1) Felony.

(a) Secured.

(b) Unsecured.

(c) Recognizance.

(d) Held without bail.

(e) Release by judicial officer to custody of responsible person or when accused is no longer intoxicated.

(2) Misdemeanor.

(a) Secured.

(b) Unsecured.

(c) Recognizance.

(d) Held without bail.

(e) Release by judicial officer to custody of responsible person or when accused is no longer intoxicated.

(3) Release orders.

4. A table and an analysis of annual trends for data from the State Compensation Board Local Inmate Data System (LIDS).

a. Total new "Pretrial Monthly Commitments" by month and by felony, and misdemeanor or ordinance violators for those awaiting trial. This report is available on the State Compensation Board website under "LIDS, the Forms Maintenance Menu" for individual jails or from any local pretrial services agency that currently serves the jail or jails in question.

b. Comparison and analysis of the total number of new "Pretrial Monthly Commitments" in subdivision 4 a of this subsection, with the total "Commitment Orders" in subdivision 3 b of this subsection.

c. A separate report of the total number of "Pretrial Commitments" in subdivision 4 a of this subsection above that were released for the following LIDS "Reason Release Codes":

(1) 19 - To bond.

(2) 49 - To pretrial service program.

d. Report of the total annual commitments "Serving Sentence" separately by misdemeanor and felony, for the following LIDS "Reason Confined Codes":

(1) 20 - Serving sentence.

(2) 29 - Weekend or nonconsecutive days.

(3) 26 - Work release.

e. Reports of the admissions in subdivision 4 d of this subsection, report the number released for the following LIDS "Release Reason":

(1) 16 - Time served.

(2) 33 - To Department of Corrections.

(3) 39 - Sentence served.

5. A table and an analysis of total average monthly adult ADP for the most recent 60 months by felony, misdemeanor, and ordinance violation categories for local responsible populations and for felony state responsible populations. Data is available from the State Compensation Board website under LIDS.

6. A table and an analysis of annual trends for identification of the following subpopulations separately:

a. The "overflow" population being held in another jail or jails.

b. The ADP help for:

(1) Federal authorities.

(2) Out-of-state authorities (non-state warrant).

(3) Other localities including payment agreements, courtesy holds for other localities, and exchange agreements. This does not include prisoners held in accordance with regional jail service agreements or jointly operated facilities.

(4) State responsible inmates held by agreement, jail contract bed or JCB or work release.

c. Localities currently without facilities can calculate the average daily population from total prisoner days reported for prisoners held for their locality by another jail or jails (use Federal Information Processing System Code in LIDS for specific locality or localities involved).

7. A table and an analysis of annual trends for total placements by felony and misdemeanor, where applicable, for the following services for each jurisdiction in the project served by the following agencies:

a. Agency.

(1) Pretrial service agency.

(2) Community based probation services agency.

(3) State adult probation and parole district office (probation cases only).

(4) Drug courts.

b. For pretrial and local community based probation services, the average daily caseload under supervision based on total supervision days.

c. For all other programs, the average of the total population under active supervision at the beginning and the end of the calendar or fiscal year.

d. For all programs and services:

(1) The total annual placements, where applicable, for misdemeanors and felony defendants and inmates.

(2) A description of each program including fiscal agent, administration and management, staffing, and annual budget or operating costs.

6VAC15-81-180

6VAC15-81-180. Assessment of existing resources.

A. The needs assessment shall include an assessment of existing resources, including existing local correctional facilities, any lockups or other community based facilities that reduce the demand on jail space needs, and all pretrial and post-disposition alternatives, programs, and services.

B. The information provided pursuant to subsection A of this section shall include a description of the existing jail or jails in local lockups and correctional facilities that impact the project including:

1. The date of construction and dates of subsequent renovations or expansions;. ]

2. The current rated capacity as established by the Department of Corrections;. ]

3. A table indicating the total number of housing units including cell blocks, dormitories, and other housing units used for general population inmates. The tables for existing facilities shall be set up similar to the example table in subdivision 4 of this subsection.

4. A table indicating the design capacity and the total number of beds for each of the housing areas. The description and calculation of the existing facility's needs shall be consistent for each facility. The tables for the existing facility shall be set up using the following examples:

Example table for subdivisions 3 and 4 of this subsection.

Floor

Unit name

Unit type

#Cells/dorm

per unit

DOC

op. cap.

Unit op. cap. x sq. ft.

Dayroom op. cap. x sq. ft.

#Perm. beds per unit

Sq. ft. per bed

Dayroom sq. ft./bed

1

Block A

Cell

6

6

6x70=420

6x35=210

6x2=12

35.0

17.5

5. A table indicating the existing square footage available per inmate in each cell, dormitory, and dayroom.

Example table for subdivision 5 of this subsection.

Unit Name

Security/Custody Level

Pop. on (Date)

Total sq. ft. per person in unit

Total sq. ft. per person in dayroom

Total Aggr. sq. ft. per inmate

Cell A

Med

16

26.3

13.1

39.4

6. The total number, type, and capacity of special purpose areas.

7. A statement of the number of stories and aggregate floor space in the facility.

8. A statement about the general condition of the facility and the feasibility of continued future use and, if applicable, the status of the action plan to correct physical plant deficiencies identified in the latest inspection or certification audit report.

9. A description and table depicting administrative, operating, and inmate program space and a description of the impact of the limitations that lack of space, inadequate space, or the design of the facility has on administration, operations, and security.

10. Where applicable, the impact that the holding of juveniles has on the design and operation of the facility.

11. A copy of the most current department inspection report for life, health, and safety and a copy of the most current department certification audit shall be submitted.

12. If the facility is to remain open as a jail, a jail condition assessment on major buildings and building systems shall be performed by a licensed A/E, and costs associated with necessary upgrades shall be provided. The cost of staffing and documentation of staff efficiency for continued operation shall also be provided. Analysis of the condition assessment shall be based on health safety issues, excessive maintenance costs, excessive repair costs, excessive staffing due to design, limited capacity, program space, and distance to other facilities associated with a regional jail.

C. The needs assessment shall include for the last fiscal year, a description of each program and a data table providing the number of placements, the average daily population, and where applicable, the annual number of bed days saved by each jail-based program, and a plan to increase the utilization of the impact of the various criminal justice components on the jail population to include:

1. Jail work force.

2. Work release.

3. Home or electronic incarceration.

4. Weekend sentencing work options.

6VAC15-81-190

6VAC15-81-190. Analysis of existing criminal justice practices.

A. The needs assessment shall include an analysis of existing criminal justice practices and the impact they have on the use of existing and the need for future jail space, including arrest, bail, pretrial alternatives, commitments, sentencing practices, post-trial alternatives, Department of Corrections probation and parole violators, and state responsible felony inmate populations.

B. A description of the effect of current magistrate; court; public defender; and prosecutorial case management practices, policies, and procedures on the length of stay in jail. Included shall be a plan to improve criminal justice services, to include the staff and other resources necessary to effect a reduction in pretrial and post-dispositional length of stay in jail. Strategies to improve these practices and services shall be included and shall address such factors as:

1. The current use of summonses issued by law-enforcement agencies in lieu of arrest in certain criminal misdemeanor offences.

2. The current use of unsecured bond or pretrial services by magistrates.

3. Video arraignment in lieu of transportation to court.

4. Specifically for regional projects.

a. Cross court arraignments for confined defendants awaiting trial.

b. The need and solutions forshort term short-term ] holding of defendants following arrest.

c. An assessment of travel distance and times to a proposed regional facility.

d. Where applicable, a collocated juvenile detention facility.

6VAC15-81-200

6VAC15-81-200. Recommended resources to improve or expand existing and establish new alternatives.

The needs assessment shall include recommended resources, including the necessary funding, necessary to improve or expand existing and establish new pretrial and post-disposition alternatives.

6VAC15-81-210

6VAC15-81-210. Impact from the loss of local jails.

The needs assessment shall include an examination of transportation costs, costs associated with closing of existing facilities, and the impact that the loss of local jails will have on the operation of local sheriff's offices and law-enforcement departments related to the current and future need for:

1. Lockups.

2. Short-term holding.

3. Court holding.

4. Staff availability for law-enforcement activities.

6VAC15-81-220

6VAC15-81-220. Specific jail population forecast.

A. The needs assessment shall include a forecast of the future total average daily population as follows:

1. A table of data utilized shall be included in the forecast section and shall be based on a minimum of 60 monthly data points including a description of the timeframes and the unit of analysis.

2. A graph that plots the local responsible inmate and state responsible inmate population separately and a table with the calculation of the percent local responsible and state responsible population during the period of analysis presented in the forecast data base.

3. A calculation of the average percent of the local responsible inmates and state responsible inmates in the total jail population including state responsible inmates greater than 90 days as reported by State Compensation Board.

4. The results of the preliminary population data analysis such as trends and correlation structure.

5. A presentation of three to five forecasts (the specification, parameters, and diagnostic information from each model) selected from any of the following models:

a. Linear regression analysis.

b. Exponential smoothing models.

c. Autoregressive integrated moving average models.

d. Structural forecasting models (multiple regression analysis).

e. Other forecasting models preapproved by the reviewing authority.

6. The forecast shall exclude the ADP of detainees:

a. Held for other localities (includes those held for payment, by courtesy, or for exchange) for jurisdictions not participating in a jointly operated or regional jail, or held in a single jurisdiction jail.

b. Held for federal authorities.

c. Contract inmates.

d. Held for out-of-state authorities (non-state warrant).

B. The needs assessment shall include a forecast consisting of:

1. A year-by-year forecast based on the projected year of occupancy plus a minimum of 10 years.

2. A test of the model selected demonstrating its ability to forecast the most recent year's population.

3. The presentation of a forecast based on one of the models and the discussion of why it was selected for the jail project.

4. An additional 10-year estimate in yearly increments (based on the year of occupancy plus 20 years) for use in estimating the facility support service areas needs in the planning study. For new facilities if future expansion is anticipated, consideration shall be given to increasing support services areas by 50% to accommodate future expansion.

C. The needs assessment shall include the impact of state responsible prisoner population in local jails for each of the last five calendar or fiscal years.

1. The year-to-year growth trend for the state responsible felon population.

2. The percentage of the total for which state responsible population accounted.

3. The mean, median, and mode state responsible population.

D. The needs assessment shall include a report for the last calendar or fiscal year:

1. Separately, the number of inmates committed to jail solely for a probation violation (confinement awaiting probation revocation hearing) or for a parole violation (confinement awaiting parole revocation hearing).

2. The total prisoner days and a calculation of the ADP, separately, for each of the two confinement categories listed in subdivision 1 of this subsection.

3. The total prisoner days or monthly ADP for all state responsible felon inmates calculated from the date of final sentencing to release or transfer to the Department of Corrections.

6VAC15-81-230

6VAC15-81-230. Analysis of defendant or inmate management practices.

A. The needs assessment shall include an analysis of the effect that the defendant or inmate management practices of law enforcement, magistrate, court, public defense, prosecution, local and state pretrial and post-trial alternative programs and the Department of Corrections have had on admissions to, releases from, and length of stay in jail.

B. The needs assessment shall include recommendations and agreements to eliminate or reduce the impact on jail bed space needs and to improve the practices of these services, including procedural changes, staffing, and the budget resources necessary to effect or implement these changes.

6VAC15-81-240

6VAC15-81-240. Program or procedural strategies for reducing the jail population forecast.

The needs assessment shall include a presentation of the program or procedural strategies for reducing the jail population forecast, which shall be based on strategies for the expansion of existing and the establishment of new programs designed to divert misdemeanant and felon defendants and inmates detained in jail awaiting trial or actively serving sentences or reducing their lengths of stay. The strategies shall include a description of the proposed services, costs for implementing or expanding services, and, if possible, staff and other resources necessary to implement expanded or new programs. Strategies to be considered include:

1. Mental health diversion or alternative programs, services, or facilities.

2. Development or enhancement of a pretrial services agency.

3. Home or electronic incarceration or monitoring.

4. Programs that divert defendants from jail, prosecution, or conviction who have been charged with offenses for which they can receive a sentence to jail.

5. A program that reduces the awaiting trial length of stay through court-approved credit for voluntary work on public property by any adult confined in jail awaiting disposition for a nonviolent misdemeanor or felony offense.

6. Development of or enhancement of local community based probation services for local responsible misdemeanant and felon inmates placed on probation following a sentence of 12 months or less or following a deferred proceeding.

7. Jail based home electronic incarceration program for inmates actively serving sentence in jail. Sentenced inmates can be confined at home in lieu of being held in jail.

8. A jail based public work force program that reduces the post-disposition length of stay through court approved credit for voluntary work on public property by any adult confined in jail serving a sentence for a misdemeanor.

9. A state or local day reporting center that will divert probation and parole violators from jail.

6VAC15-81-250

6VAC15-81-250. Proposed project.

A. The needs assessment shall include a table depicting the current jail housing and special purpose spaces in accordance with construction standards at the time that it was built that will be in continued use for the proposed project and the designated spaces proposed for the new construction.

B. The needs assessment shall include the recommended size of the proposed facility including the total number of cells, dormitories, or housing units necessary for general population, and community custody and special purpose housing, if applicable, special purpose, and short population management. This is the number to be used as the "relative size" of the proposed facility as required by 6VAC15-81-290.

C. The needs assessment shall include the proposed facility size based on future estimates and the need for management bed space in accordance with the requirements for design and construction set out in this chapter. Provide information ina ] tableas ] shown in the example table in this section.

Bed Distribution: Existing or Proposed

Existing Jail

Special Purpose

Temporary Housing

 

Rated Capacity

Maximum

Medium

Minimum

Community Custody

 

 

Existing Jail

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Subtotal

 

 

 

 

 

 

 

New Facility

 

 

New Facility

 

 

 

 

 

 

 

Total

 

 

Grand Total

 

 

 

 

 

 

 

Percentage Distribution

 

 

 

 

 

 

 

6VAC15-81-260

6VAC15-81-260. Conclusions and recommendations.

The needs assessment shall include conclusions and recommendations for implementation or improvement of programs and services as a part of the recommended jail project.

6VAC15-81-270

6VAC15-81-270. Needs assessment review.

A. The Department of Corrections and the Department of Criminal Justice Services shall review the needs assessment for compliance with this chapter and validation of the need for additional beds.

B. The Department of Corrections shall provide to the Board of Corrections a report on its review of the needs assessment for compliance with this chapter and validation of the need for additional beds.

C. The Board of Corrections shall evaluate the needs assessment to determine whether the assessment complies with this chapter and validates the need for the construction, expansion, or renovation project for which reimbursement is requested. The board may approve the needs assessment as presented. The board may require amendments or it may deny approval.

6VAC15-81-280

6VAC15-81-280. Planning study requirements.

A. An owner proposing a new construction, expansion, or renovation project shall prepare and submit for approval a planning study in accordance with this article with the exception of those projects qualifying as a minor renovation project as specified in 6VAC15-81-300.

B. The owner or the owner's agent shall contact the Department of Corrections, Compliance, Certification, and Accreditation Unit for guidance in interpreting these procedures and requirements for planning study documentation submissions.

C. The Department of Corrections shall not assist in the preparation of a planning study but may provide guidance and shall respond to requests for clarification of the requirements.

6VAC15-81-290

6VAC15-81-290. Required information for planning study.

A. The planning study shall include a statement acknowledging owners' and consultants' responsibilities for compliance with this chapter.

B. The planning study shall include a statement of the planned general population design capacity, as well as the number and capacity of temporary holding and special purpose cells of the proposed facility as detailed and approved in the needs assessment. If the capacity detailed in the planning study deviates from the forecasted capacity need shown in the needs assessment, the proposed interim capacity of the facility and the plan showing future expansion for achieving the approved capacity shall be detailed.

C. The planning study shall include, if applicable, a statement of rated capacity of the existing facility including current capacity of housing for custody levels, temporary holding, and special purpose.

D. The planning study shall include the operating program.

1. For new facilities, a written operating program describing the operating procedures envisioned for key operational functions such as, but not limited to, intake or release, inmate escorting, movement to and from court, medical, visitation, food services, program delivery, use of proposed technology, and related services such as video arraignment and telemedicine.

2. For renovations and expansions, any changes to the operating procedures shall be provided.

E. The planning study shall include a facility planning program setting forth the project requirements for building space by function, size, and quantity and addressing any special design considerations unique to the project.

F. The planning study shall include site data including site size, availability of utilities, and any other features of the site that would impact the facility design or cost.

G. Localities considering a campus style design concept that is designed to require the inmates to walk outdoors to access multiple buildings on the same site shall submit a written statement to the Board of Corrections detailing the management concept, anticipated staffing levels, and cost savings anticipated in construction and operation of the facility by this concept. Included in this request shall be a list of any specific sections of this chapter or 6VAC15-40 that are in conflict with the proposed facility with this management style and for which modification requests will be submitted. Explanation shall be given of how the security of individual buildings is provided in accordance with this chapter.

H. The owner shall submit a written statement to the Board of Corrections detailing the management concept (e.g., direct supervision, indirect supervision, hybrid, etc.) and anticipated operating procedures for the facility and anticipated staffing levels. Included with this statement shall be a request for modifications of specific sections that are in conflict with the proposed facility management style.

I. The planning study shall include a written description of the project setting forth:

1. The rationale for the building design.

2. The type of construction proposed.

3. A description of basic building materials and systems. (structural; heating, ventilation, or air conditioning; security; etc.).

4. The size of the facility in gross square feet of floor area and size of facility in number of general population beds.

5. Building code designations as to the intended use group or groups, building code occupant loads, occupant load per this chapter, and construction type or types.

6. Provisions for future expansion based on findings in the facility program and needs assessment with number of beds, increased core, and support space.

7. Descriptions of proposed technology and related services.

8. Descriptions of sustainable design and construction initiatives proposed including energy conservation, resource management and environmental enhancements that can be benchmarked by third-party rating systems such as LEED, Green Globes, documenting compliance with ASHRAE 189.1, or the International Green Construction Code. Descriptions shall include benefits to the facility's users, environmental benefits and estimated paybacktime-frames timeframes ]. Initiates resulting in an increase in project costs shall be identified and include estimated costs.

9. Identification of specific items or features that increase the project cost of a median or basic jail building.

J. If the original jail is to remain open as a jail, the planning study shall include an assessment of the condition of the jail shall be performed by a licensed A/E, and estimated costs associated with necessary upgrades and phases shall be identified. The cost of staffing and documentation of staff efficiency for continued operation shall also be provided. Analysis of the condition assessment shall address life, health, and safety issues; excessive maintenance costs; excessive repair costs; excessive staffing due to design, limited capacity, program space, and distance to other facilities associated with a regional jail.

K. The planning study shall include conceptual floor plan or plans at a scale not smaller than 1/16 inch per foot, with indication by distinct symbols, overlays, or other means to denote the secure perimeter of the facility.

L. The planning study shall include conceptual building elevations at a scale not smaller than 1/16 inch per foot.

M. The planning study shall include a conceptual site plan at a scale not smaller than one inch per 60 feet indicating existing and proposed buildings, vehicular circulation, parking, outdoor recreation facilities and areas, security fences or walls, and future building expansions.

N. The planning study shall include a conceptual building section at a scale not less than 1/16 inch per foot if required to explain a multilevel building design.

O. The planning study shall include an energy analysis containing comparative fuel costs and energy conservation investigations including construction cost increase and savings, payback energy efficiency initiatives and other factors supporting the heating, ventilation, and air conditioning systems and fuel selection.

P. The planning study shall include an analysis of staffing needs and a six-year operating budgetcosts cost ] for the proposed facility that includes:

1. Security positions indicating type of inmate supervision system proposed, specific security posts required, and anticipated hours that each post will be manned.

2. Nonsecurity staff functions and anticipated hours the posts will be manned.

3. Operating budget costs, with items such as the cost of heating, ventilation, and air conditioning; utilities maintenance; food service; staff salaries; supplies; etc.

Q. The planning study shall include a construction cost estimate with a detailed description of the basis on which the estimate was made:

1. The construction cost estimate shall be based on the estimated cost as of the date of the planning study and shall also show the inflated values of the estimated costs as of the date of the midpoint of construction as proposed in the construction schedule. A chart shall be prepared in column format showing estimated building construction cost. Other costs as individual line items not included within the building envelope shall be added such as, but not limited to site development, professional fees, contingencies, permits, unusual site work, expanded core, and renovation. The estimate shall also show the sum of total project costs.

2. When projects involve a combination of two or more project types (new construction, renovations, and expansions) the construction cost estimate shall clearly identify the costs associated with each project type.

3. When items proposed exceed median construction costs, the construction cost estimate shall clearly identify such costs, and the need for such extraordinary work shall be fully explained and justified including the examination of alternative solutions. Examples of these items may include:

a. Expanded facility support services.

b. Unusual site conditions.

c. Utility runs beyond the limits of construction.

d. Virginia Department of Transportation turn lanes.

e. Sustainable design and construction initiatives.

4. When items proposed exceed median construction cost because of local requirement or desires, the work shall be specifically listed and the anticipated additional cost of each item identified. Portions of the project that are not eligible for funding reimbursement shall be clearly identified and costs tabulated separately. These items may include features such as:

a. Enhancements to meet local zoning or architectural requirements.

b. Stone facades.

c. Site constraints because of locations.

d. Slate roofs.

e. Retail stores.

f. Clock towers.

g. Copper roof.

h. Marble planters.

i. Brick outdoor recreation yard enclosures.

j. Loose equipment.

k. Inmate transportation tunnels or other passageways to courthouse.

5. In accordance with the Code of Virginia, only fixed equipment is reimbursable except in minimum security housing. Loose equipment or furnishings (i.e., those items not permanently or physically attached to the building) that are not reimbursable include the following items:

a. Blankets.

b. Chairs.

c. Curtains.

d. Desks.

e. Fire extinguishers.

f. Lamps.

g. Mattresses and pillows.

h. Medicines and medical equipment.

i. Movable beds.

j. Movable shelving.

k. Office equipment and furnishings.

l. Portable radios and communication devices.

m. Pots, pans, and utensils.

n. Small portable appliances.

o. Smoke machines.

p. Telephone handsets.

q. Televisions.

r. Uniforms.

s. Vehicles and vehicle equipment.

6. Additional items that are not considered to be eligible for reimbursement as a construction cost include:

a. Space for sheriff's functions unrelated to the operation of the jail.

b. Magistrate's offices.

c. Cost of financing or interest other than that calculated and provided by the Department of Treasury.

d. Land already owned by the owner.

e. Excess land not used exclusively for jail purposes.

f. Owner's operating or administrative budget or expenses.

g. Salary ofemployees an employee ] of any locality who is a participant in the jail project.

h. Owner's advertising fees, master planning, consultants, authority or board expense, legal fees, or similar items unrelated to planning, design and construction of the jail.

i. Selection of overly expensive design, building materials, or systems.

j. Repair of existing facility.

k. Oversized utility lines, central plants, or other similar services, onsite or off site, to provide service to facilities other than the jail now or in the future; if a portion of this is deemed reimbursable, it may be approved on a percentage of use by facility basis.

7. Items deducted from project cost:

a. Any money realized or planned to be realized from the sale or transfer of any building or real estate associated with existing jail in order to procure a site and construction of the new jail or expansion shall be reported and shall be deducted from the project cost.

b. Any grants received for construction shall be reported and shall be deducted from the project cost.

R. The planning study shall include a schedule for planning and construction of the project including at a minimum milestone dates for completion of design development drawings, completion of contract documents, start of construction (an executed construction contract and a notice to proceed), midpoint of construction, completion of construction, and projected date of occupancy.

S. The planning study shall include any other information that would be of value to a reviewing agency or the reviewing authority.

T. The planning study shall include a list of the sources of all allocated and projected construction or capital funds involved in the project.

6VAC15-81-300

6VAC15-81-300. Minor renovation projects; required information.

A. A locality or regional jail proposing a renovation project that does not increase design capacity and for which the cost is less than $5 million or higher if approved by the board shall submit the following in lieu of the planning study:

1. Identification of the problem, need, or reason for the project.

2. Description of current situation including:

a. Analysis of existing facilities to include space utilization, condition, and capacity of facilities.

b. Determination of existing and recommended facility procedures related to the need.

c. Examination of existing and recommended alternatives to fulfill the need and the feasibility of implementing such alternatives.

3. Detailed written description of the planned project including an analysis of any existing facility function that would be displaced, replaced, or enhanced by the proposed renovation.

4. Statement of who will be responsible for designing, supervising, and accepting the project for the owner.

5. Conceptual floor plans, at a scale not smaller than 1/16 inch per foot, with indication by distinct symbols, overlays, or other means to denote work to be done.

6. Analysis of the project impact on staffing.

7. Analysis of the project impact on operating costs.

8. Analysis of impact on the security of the facility.

9. Total estimated project cost with a description of the basis and a breakdown of the estimate into construction costs, fees, and other expenses.

10. Proposed construction schedule to include anticipated completion date.

11. Other project-specific information as determined by the reviewing authority.

B. Nonreimbursable items as listed in 6VAC15-81-290 Q also apply to minor renovation projects.

6VAC15-81-310

Article 3
Funding and Reimbursement

6VAC15-81-310. Criteria for board funding recommendation.

A. The board shall evaluate the need for the project as demonstrated by the information provided in the needs assessment, planning study, or the minor renovation project information.

B. The board shall take into consideration the operational cost efficiency of the interior design of the facility with special concern for the number of security staff required, functional layout, material selection, and utilities costs.

1. Security staffing levels will be generally based on the operational capacity of the facility and in accordance with the staffing ratio requirements of the appropriation act.

2. Any proposed facility requiring a less efficient staffing ratio than the appropriation act requirement shall be justified and approved by the board in order to be considered for reimbursement.

C. Economy of construction cost is necessary and will be reviewed as follows:

1. Projects or portions of projects involving renovation of existing facilities shall be reviewed in relation to the efficiency of the renovated spaces, the appropriateness of the proposed changes, and the relationship of the changes to the project as a whole.

2. Projects or portions of projects involving renovation of existing facilities shall be reviewed in relation to the adjusted median cost of local correctional facilities. The comparison of project costs to the adjusted median cost shall be made utilizing the appropriate estimated construction costs that were based on current cost values.

3. Increases and decreases in funding shall be based on costs listed in the latest edition of "Means Square Foot Costs" or "Means Facilities Cost Data" published by RSMeans Company Inc., adjusted for appropriate variables. When reviewing the construction costs, the reviewing authority may recommend adjustment of the amount being requested for reimbursement funding for the following reasons:

a. When support service areas of the facility are not included, included at a size not in conformance with this chapter, or are included at sizes larger than necessary in anticipation of future expansion of the facility;

b. When planned facilities vary from the recommended custody level percentages contained in6VAC15-81-610 6VAC15-81-650 ] by more than 10% of each custody level;

c. When construction is proposed for space or spaces to be utilized for inmate industries; or

d. When site location circumstances warrant consideration.

D. The adjusted median cost of local correctional facilities shall be calculated by the department using national area averages based on the number of beds and the following procedure:

1. For jails housing maximum, medium, and minimum custody inmates, a cost per square foot base figure shall be the national median square-foot unit cost published in the latest edition of "Means Facilities Cost Data" or "Means Square Foot Costs" published by RSMeans Company Inc.

2. For dormitories providing only community custody housing a cost per square foot base figure shall be the national median square-foot cost for college dormitory from the latest edition of "Means Square Foot Costs" or "Means Facilities Cost Data" published by RSMeans Company Inc.

3. The national square-foot cost shall be adjusted for applicability to Virginia localities by applying an adjustment factor given for appropriate class of structures in the local building construction multipliers section of the "Marshall Valuation Service Manual" published by Marshall & Swift, latest edition.

4. For the purposes of cost calculations only, the adjusted square-foot costs shall be multiplied by per-bed area allowances based on the national average gross square footage of facilities; the area allowances shall be:

a. Facilities housing maximum, medium, and minimum inmates - 400 square feet per bed;

b. Community custody housing facilities with 50 or fewer beds - 275 square feet per bed; and

c. Community custody housing facilities with more than 50 beds - 250 square feet per bed.

E. The adjusted median state construction cost of local correctional facilities shall be calculated by theDepartment department ] based on the number of beds and the following procedure:

1. Adjusted median cost for the local correctional facility shall equal:

a. National cost per square foot multiplied by local modifier multiplied by area allowance per bed as found in "Means Square Foot Costs" or "Means Facilities Cost Data" published by RSMeans Company Inc. plus;. ]

b. Additives to the cost must be indicated and justified.

2. The amount recommended for project funding shall not exceed the adjusted median construction cost plus 10% plus other costs as addressed in 6VAC15-81-290, or planning study estimated cost, whichever is less. Costs exceeding the state allowed amount as calculated in 6VAC15-81-290 Q must be borne solely by the owner.

3. Construction cost shall be based on costs as of the midpoint of the construction schedule.

4. The median cost of the local correctional facility is the reasonable cost of items similar to those listed in the cost template shown below:

Cost Analysis

Name of Jail:

Date:

 

Locally Requested Cost

Eligible Cost:

Part I - New Construction Costs

 

 

Building cost

 

 

Sitework

 

 

New Construction Cost Subtotal

 

 

 

 

 

Part II - Project Construction Costs

 

 

Building renovation cost (number of square feet and cost per square feet)

 

 

Unusual site conditions

 

 

VDOT access lanes

 

 

Off-site utilities

 

 

Utility relocation

 

 

Project Construction Costs Subtotal

 

 

 

 

 

Part III - Other Project Costs

 

 

A/E fees

 

 

Community based corrections plan/planning study

 

 

Value management analysis

 

 

Construction manager/clerk of the works

 

 

Fixtures, furnishings & equipment

 

 

Communications/data equipment

 

 

Testing/special inspections

 

 

Survey, topo, environmental & utility locator

 

 

Geotech

 

 

Printing, reproduction & advertising

 

 

Permits, fees & connection charges

 

 

Record drawings

 

 

Other Costs Subtotal:

 

 

 

 

 

Contingency Costs (based on total costs less A/E fees and planning study and percentage used):

 

 

 

 

 

Total Project Costs

 

 

Note: Line items are suggested. For example, not all line items may be applicable. However, more line items may be required.

F. The cost of renovation of an existing facility shall be reviewed on a case-by-case basis and shall be presented in calculations separate from new construction costs.

G. Unless an extension is granted by the board, board approval expires after three years if design development drawings have not been submitted to the reviewing authority. After that time, to proceed with the project, the owner shall resubmit the community based corrections plan to the board for reconsideration.

6VAC15-81-320

6VAC15-81-320. Funding priorities.

The following criteria, listed in order of importance, shall serve as a guide for determining the level of priority given to requests for reimbursement:

1. Replacement or renovation of bed space lost due to fire, earthquake, or other disaster.

2. Renovation of an unsafe facility that is documented as out of compliance with board life, health, and safety provisions of 6VAC15-40 (Minimum Standards for Jails and Lockups) or a court-ordered renovation, expansion, or new construction.

3. Construction of a regional facility that results in the replacement or closure of two or more local facilities.

4. Expansion of an existing local correctional facility or regional facility experiencing overcrowding that is expected to continue based upon factors described in the needs assessment.

5. New construction for a locality that does not currently have a facility or is not participating in an existing local correctional facility or regional facility.

6. Expansion or renovation of support facilities.

7. Phased construction projects.

8. Construction project cost overruns.

9. Construction by localities that received reimbursement within the previous five years for beds of construction with a limited life span. These localities shall not receive recommendation for approval for replacement of those beds with another secure or community custody facility.

6VAC15-81-330

6VAC15-81-330. Board recommendations.

A. The department shall direct a letter to the owner notifying the governing body of the board's decision to recommend, or not to recommend, a project for reimbursement.

B. The department shall notify the Department of Planning and Budget and Treasury Board of the board's approvals and approval expirations of proposed jail construction to include project description and reimbursement recommendation amount.

C. Final appropriations are subject to the Governor's approval and legislative enactment.

6VAC15-81-340

6VAC15-81-340. Reimbursement rates.

The reimbursement rates to localities for construction, expansion, or renovation of local correctional facilities shall be governed by §§ 53.1-80, ] 53.1-81, and§ ] 53.1-82 of the Code of Virginia.

6VAC15-81-350

6VAC15-81-350. Required forms.

Upon project approval by the board, the owner shall be responsible for obtaining and submitting all forms as required by the Treasury Board if the project is to be funded by the Treasury Board.

6VAC15-81-360

Part III
Project Development

6VAC15-81-360. Project development; reviewing authority.

The reviewing authority determines adequacy of the usability, functionality, acceptable design relationship, flows, and sightlines of the design of the facility. With the exception of receiving a modification granted by the board, the reviewing authority is the final determination in interpretation of and compliance with this chapter.

6VAC15-81-370

6VAC15-81-370. Schematic design documents.

A. The owner shall submit schematic design documents to the reviewing authority as specified in this section.

B. The schematic design documents required for an expansion, renovation, or new construction of a local correctional facility shall contain sufficient information to identify basic security construction features and demonstrate intent to comply with this chapter and building code requirements and shall include, as a minimum, the following:

1. The schematic design shall include a basis of design narrative that provides the following information:

a. General and special purpose capacity and type of occupancy.

b. Exterior circulation to include pedestrian and vehicular.

c. Outline description of basic materials including systems, equipment, and proposed finishes for major areas to include administration, inmate housing, inmate programs, kitchen, laundry, receiving, medical, etc.

d. Future construction or expansion to be accommodated.

e. Style and character of building desired.

f. Environmental considerations, if any.

g. A geotechnical report.

h. A description of the HVAC systems being used, including the goals for energy efficiency and for the smoke removal systems.

i. Total square footage per floor and per building.

j. Number of parking spaces.

k. Total estimated construction cost based on the schematic documents with a description of the basis on which the estimate was made.

l. Any changes to the board approved total project budget.

m. Any changes in staffing from the board approved planning study.

2. The schematic design shall include schematic drawings that provide the following information:

a. A table showing type of construction proposed. Building designations as to building code edition used, standards to be met, fire resistive characteristics, intended use group or groups, use condition, gross square footage, design occupancy loads, and construction types.

b. Schematic site plan.

c. Floor plans consisting of single line drawings at a scale not smaller than 1/16 inch per foot, showing each floor layout with space names, nominal room square footage, circulation paths, and security walls (interior and exterior).

d. Longitudinal building section with floor to floor to ceiling dimensions.

e. Exterior elevation views (minimum of two).

f. Any other information that would be of value to the reviewing authority.

6VAC15-81-380

6VAC15-81-380. Design development documents.

A. The owner shall submit design development documents to the reviewing authority as specified in this section.

B. The design development documents required for an expansion or new construction of a local correctional facility shall contain sufficient information to identify basic security construction features and demonstrate intent to comply with this chapter, 6VAC15-40, and building code requirements and shall include, as a minimum, the following:

1. Site plan.

2. For new and existing facilities, a table showing the construction type, the size of the facility in gross square feet of floor area, building code designations as to code edition, fire resistive characteristics, intended use group or groups, condition, and design occupancy loads.

3. Architectural floor plans at least 35% complete at a scale not less than 1/8 inch per foot, showing each floor layout complete with space names, nominal room square footage, circulation paths, secure perimeter, interior security walls, and fire walls.

4. Elevations, sections, and details as required to define building materials and security construction features.

5. Mechanical and electrical plans and specifications necessary to define life safety construction features.

6. Security equipment list.

7. Outline specifications.

8. Construction cost estimate.

9. Any change in staffing from planning study.

C. Documents for renovation of a local correctional facility may not require some of the information in subsection B of this section. Requirements shall be as determined by the reviewing authority in consultation with the owner or owner's agent or engineer. In the case of renovations qualifying as minor renovation projects under 6VAC15-81-300, determination of required documents and information shall be made by the reviewing authority in consultation with the person or persons responsible for project design.

D. The owner shall submit two sets of design development documents to the Department of Corrections, Compliance, Certification, and Accreditation Unit. The owner may also be required to submit design development documents to other regulatory agencies as deemed appropriate at this stage and shall be so notified in writing by the department.

E. The reviewing authority shall review design development documents for compliance with applicable codes, this chapter, and commonly accepted architectural, engineering, and correctional practices.

1. Changes to design development documents may be required. If so, the reviewing authority shall ensure that all changes and comments shall be submitted in writing to the owner.

2. The owner or owner's agent shall respond in writing to the reviewing authority to all comments in the design development review. Necessary revisions to the project documents may be incorporated in the submission of the construction documents. All issues in question between the owner or owner's agent and the reviewing authority shall be resolved before the construction document phase is begun.

6VAC15-81-390

6VAC15-81-390. Value management analysis.

A. All jail projects for which reimbursement is being requested for new construction, expansion, or renovation costing $10 million or more shall have a value management analysis (VMA) performed during design. For renovation projects, a waiver may be requested from the board.

B. VMA shall be performed at the conclusion of the design development (35% to 40% complete) phases of the project design. For large projects in excess of 250 beds, the reviewing authority may require that a second phase of VMA be performed at the construction documents phase (90% to 95% complete).

C. The VMA shall involve a three-day to four-day exercise at the design development phase, or four to five days each at the design development and construction document phases. The first day, or portion thereof, of each analysis consists of a presentation overview by the owner and the A/E design team to the value management team. The final day or portion thereof, consists of a presentation of findings and recommendations by the value management team to the owner and A/E design team and attended by the reviewing authority.

D. The VMA process shall analyze at a minimum the following aspects of the project's design: systems, products and materials, quality, efficiency, functionality, long-term design, and operational needs (beyond 10 years) and cost.

E. The owner shall engage the services of a qualified value management team, as defined inthe definitions 6VAC15-81-20 ] and headed by a certified value specialist or engineer pursuant to thedefinitions definition of "value management team" ]. The VMA team shall be independent of the A/E design team and of the contractor. Cost estimators are also recommended as beneficial to the analysis, particularly for projects performing VMA at the construction documents phase.

F. The owner shall advise the reviewing authority in writing at least 15 working days in advance of the meeting dates for the VMA team. A representative of the reviewing authority shall be present at the value management team's formal presentation of results to the owner and A/E design team. The reviewing authority may attend any other portion of the session.

G. Upon completion of the VMA process, a summary report detailing VMA recommendations and the owner's decision on implementation of the recommendations shall be provided in writing to the reviewing authority.

6VAC15-81-400

6VAC15-81-400. Construction documents.

The owner or owner's agent shall submit two complete sets of construction documents, one full size, one half size, plus one set of full-size architectural drawings to the reviewing authority, Department of Corrections, Compliance, Certification, and Accreditation Unit as specified in this section.

1. Complete sets of construction documents shall consist of:

a. Construction documents (at least 95% complete).

b. Bidding documents.

c. Cost estimate.

d. Construction schedule.

2. Review approvals from local building, health, and fire officials.

3. The reviewing authority shall review construction documents for compliance with this chapter, building and fire code requirements, and incorporation of all changes required by the reviewing authority at the design development document review stage.

a. Changes to the construction documents may be required. All required changes and recommendations shall be submitted in writing to the owner or owner's agent.

b. The owner or owner's agent shall respond to all comments in the construction document review in writing to the reviewing authority. All issues in question between the owner or owner's agent and the reviewing authority shall be resolved before the project is bid.

4. Upon satisfactory resolution of all review comments, construction documents shall be approved by the reviewing authority, and the owner shall be advised in writing.

5. The approved plans shall not be construed as authority to omit or amend any of the provisions of this chapter except when a modification is granted by the board.

6VAC15-81-410

6VAC15-81-410. Changes and delays.

A. If, during the project, there is any substantive change in the scope of the project, major design change, an increase in the estimated cost of construction exceeding 10%, or any change in the security staff requirements exceeding 10%, the review process shall be suspended until the project is resubmitted to the board for further review and possible change in the status of reimbursement recommendation.

B. Unless an extension is granted by the board, board approval expires after two years if design development drawings have not been submitted to the reviewing authority. After that time, to proceed with the project, the owner shall resubmit the community based corrections plan to the board for reconsideration.

C. Increases in reimbursement funding over the initial amount approved by the board may be considered based on analysis of documentation of bid overage or contract increase, negotiation for cost reduction, and justification for the increase. See 6VAC15-81-430. Increases in the cost of construction above the board approved amount shall be documented, justified, and submitted for board approval. Notification shall be provided to the board of the intent to request increased reimbursement prior to 35% completion of construction. The request for board approval with complete documentation and justification shall be made prior to 50% construction completion.

D. The board shall not approve any request for reimbursement for increases in the cost of construction for any project for which construction was not begun within three years of enacted approval of funding for the project by the General Assembly; provided however, the board may approve such requests if the increased costs resulted from extraordinary circumstances, which must be documented.

E. Final appropriations for increases are subject to the Governor's approval and legislative enactment.

6VAC15-81-420

6VAC15-81-420. Bids.

A. Prior experience with jail construction is an element to be considered when selecting a contractor.

B. After bids for construction have been received and opened, and the owner has determined to proceed with the project, the owner or owner's agent shall submit a copy of the bid tabulation to the reviewing authority.

C. For projects utilizing nontraditional process, other than design-bid-build, the schedule of values shall be submitted within 45 days after award of the construction contract.

6VAC15-81-430

6VAC15-81-430. Construction.

A. To be eligible for reimbursement, the quality control must be independent of the owner. Quality control may be provided by a clerk of the works, construction manager, or by enhanced construction administration by the architect with reports submitted directly to the owner.

B. Any change ordered during the construction phase affecting security, safety, compliance with this chapter, or cost shall be submitted to the reviewing authority in writing.

C. Representatives of the department may visit the project site during the construction period to observe the work in progress. Any observed deviations from the approved documents having the effect of voiding or reducing compliance with this chapter or building or fire code requirements shall be reported in writing to the owner and shall be corrected.

D. Inspections by the reviewing authority shall start at 50% construction completion with at least one additional inspection prior to final inspection. The owner or owner's agent shall notify the reviewing authority and request inspections in a timely manner.

6VAC15-81-440

6VAC15-81-440. Final inspection.

A. The reviewing authority shall inspect the facility after substantial completion and prior to acceptance by the owner. This inspection shall be requested by the owner or owner's agent and coordinated with the reviewing authority.

B. Upon completion of the final inspection by the reviewing authority, and corrective actions as required, the owner shall provide to the reviewing authority copies of all regulatory agency letters verifying approval by others of the completed project.

C. Corrective actions taken to resolve comments made by the reviewing authority during final inspection shall be provided by the owner or owner's agent in writing to the reviewing authority.

6VAC15-81-450

6VAC15-81-450. Record documents.

The owner or owner's agent shall modify original construction contract documents to reflect the condition of the project as actually constructed and based upon as-built drawings and specifications provided by the general contractor. Such modifications shall include change orders, sketches, addenda, and field clarifications. These documents shall be marked as record documents.

6VAC15-81-460

Part IV
Reimbursement

6VAC15-81-460. Method of reimbursement.

A. Reimbursement to an owner shall beaffected effected ] through one of three methods. Reimbursement shall be made through one lump sum payment or two lump sum payments or in payments over a specified period of time. The General Assembly determines and approves the method of reimbursement upon evaluation of the jail construction project by the Department of Planning and Budget in consultation with the Treasury Board.

B. Project closeout documentation and request for reimbursement shall be submitted to Department of Corrections, Compliance, Certification, and Accreditation Unit, within six months after construction completion.

C. Failure to comply with this chapter shall delay the review process and recommendation for disbursement of funds and may result in the denial of reimbursement.

D. Project closeout documentation shall be reviewed for completeness and accuracy by the reviewing authority prior to recommendation to the Governor and authorization to the Comptroller or Department of Treasury for issuance of reimbursement payment. The owner or owner's agent shall be notified by the reviewing authority if information is missing, invalid or inaccurate or needs clarification. Such further information requested shall be provided prior to authorization of payment.

E. Project closeout shall be complete upon receipt of all properly prepared final documentation as specified in 6VAC15-81-480 and reimbursement has been made.

6VAC15-81-470

6VAC15-81-470. Request for interim lump sum reimbursement.

If interim lump sum reimbursement has been legislatively approved, when construction of the project is 50% complete and payment in two lump sums has been authorized, the following shall be submitted:

1. Schedule of values and calculations confirming 50% completion.

2. Copies of bills and verification of payment (canceled checks or other means of verification as accepted by the reviewing authority) along with copies of original estimated costs to verify payment of 50% of those items for which reimbursement is being requested at that time.

3. Interim affidavit of payment of claims.

4. Further information as deemed necessary by the reviewing authority.

6VAC15-81-480

6VAC15-81-480. Final lump sum reimbursement closeout documentation.

If lump sum reimbursement has been legislatively approved, when the project is finished at the local level, the owner shall submit the final documentation listed in this section. Final reimbursement may be requested when the project is complete. The project shall be considered complete when the owner has completely submitted the following items accurately and with all supporting documentation:

1. Project completion report (forms or instructions are provided by the reviewing authority).

2. Final schedule of values (forms or instructions are provided by the reviewing authority).

3. Copies and verification of payment of all bills pertaining to the project for which reimbursement is being requested.

4. Letters from regulatory agencies verifying their inspection and approval of the completed project.

5. Building official's certificate of occupancy.

6. Fire official's concurrence.

7. Health official's approval.

8. Affidavit of payment of claims.

9. 50% completion date and documentation substantiating the date.

10. Verification and certification using industry benchmarks that substantiate that the sustainable design and construction initiatives identified in the planning study have been achieved, if applicable.

11. Verification of correction of the reviewing authority's punch list items or other deficiencies;

12. Copies of all change orders.

13. Closeout documents (drawings and specifications) that shall be submitted to the reviewing authority in accordance with the following:

a. One set on CD media: copy of record documents on CD-ROM media, or electronically stored data shall be in a pdf format.

b. One set of operation and maintenance manuals for systems provided to the owner shall include all color coding and point-to-point wire run lists for all electrical systems.

6VAC15-81-490

6VAC15-81-490. Treasury Board reimbursement.

A. When the construction and closeout of a project being reimbursed by contract with the Treasury Board is complete, the owner shall submit all information as required in 6VAC15-81-480 to the reviewing authority in the Department of Corrections, Compliance, Certification, and Accreditation Unit.

B. An owner approved for reimbursement in payments over a specified period of time shall be paid in accordance with a contractual agreement entered into with the Treasury Board.

6VAC15-81-500

Part V
Secure Local Correctional Facilities Design and Construction

Article 1
General Design Requirements

6VAC15-81-500. Secure local correctional facilities design and construction - general.

A. When designing the facility, consideration shall be given to appropriate traffic patterns, groups of functions, facilitating ease of movement to and within functions, clear sightlines to reduce blind spots, efficiency and economy of staffing, PREA, and facilitating a smooth, logical sequence of operation.

B. The reviewing authority may accept materials and systems documented to be equivalent to those required by this chapter.

C. Any deviation requiring a modification or variance of this chapter shall be submitted for review by the reviewing authority and approval by the Board of Corrections.

D. In addition to the minimum requirements, this chapter contains recommendations regarding design, construction, and security that, although not required, should be given serious consideration.

E. The reviewing authority may make recommendations regarding design, construction, and security that, while exceeding minimum requirements, may be desirable to adopt.

F. Review or inspection by the reviewing authority does not relieve the owner or owner's agent from the requirement to comply with this chapter.

6VAC15-81-510

6VAC15-81-510. Separation of males, females, and juveniles.

A. Secure housing units, intake cells, and special purpose cells shall be designed and constructed to ensure physical separation and to prohibit normal sight or sound communication between males and females.

1. "Secure housing" means housing for all inmates (maximum, medium, and minimum) not classified as community custody.

2. If the facility is designed to hold juveniles, the areas used for juveniles shall be designed to prohibit normal communications by sight and sound and ensure physical separation of the juvenile from the adult population.

B. Separation of internal movement of juveniles shall be in accordance with 6VAC15-40, Minimum Standards for Jails and Lockups.

6VAC15-81-520

6VAC15-81-520. Traffic patterns.

A. If secure and community custody housing are provided in the same building, the design of the facilities shall provide traffic patterns to assure the separation of secure and community custody inmate populations.

B. Design of public access shall be such that the public does not enter into the secure perimeter of the facility, and the traffic pattern for the public shall be separate from that of inmates.

C. The reviewing authority may require that intake, release, and court holding areas be separate and distinct functions and traffic patterns be kept separated from each other. The reviewing authority may require that means of egress for the inmate release area and for the court holding area be separate from the intake and booking area entrance.

D. Exterior pedestrian and vehicular routing shall be designed for separation of traffic patterns.

6VAC15-81-530

6VAC15-81-530. Related areas.

The following areas shall be outside the secure perimeter

1. Magistrate offices and law-enforcement lobby (if provided).

2. Parking.

3. Public visitation and waiting area.

4. Armory.

5. Maintenance shop (if provided).

6. Main (primary) mechanical room.

7. Vehicular sally port.

6VAC15-81-540

6VAC15-81-540. Administration.

A. The jail shall provide space consistent with the size of the facility for administrative, program, and clerical personnel.

B. Space shall be provided within the secure perimeter for the shift or watch commander's office, counselor's office, and other offices that the jail operation requires.

C. Space shall be provided for staff break or dining. Locating staff break or dining within the secure perimeter shall be considered.

6VAC15-81-550

6VAC15-81-550. Public areas.

A. Public areas of the facility shall be located outside the secure perimeter. Public access to the building shall be through a main entrance. The general public shall not have access inside the secure perimeter of the jail. Traffic patterns of the public and inmates shall be distinct, separate, and not intersect.

B. A reception and waiting area with appropriate informational signage shall be provided for the public and shall be so situated that it does not interfere with the administrative office operations. The public waiting area shall include sufficient seating, drinking fountains, toilet facilities, and weapons lockers equipped with individually locked compartments. Consideration shall be given to provision for public lockers.

C. All exterior areas, including parking, shall be adequately lighted.

6VAC15-81-560

6VAC15-81-560. Secure perimeter.

The secure perimeter of the facility shall be composed of a complete and continuous security envelope consisting of walls, roofs, ceiling, floors, doors, door locks, and other hardware, windows and glazing constructed in accordance with the security perimeter requirements of this chapter. The secure perimeter shall be clearly indicated on the plans.

6VAC15-81-570

6VAC15-81-570. Interior security walls, interior partitions.

A. Interior security walls shall be provided around and between all housing units, cells, dormitories, armories, sally ports, central intake units, classification units, control rooms, recreation areas, kitchens, inmate dining halls (if separate from housing), canteens (commissaries), multipurpose rooms with toilets, central laundry, laundry chemical rooms, pharmacies, medical units, records rooms within the secure perimeter, and property rooms. Interior security walls, and opening protectives shall be constructed in accordance with 6VAC15-81-930.

B. Interior partitions

1. Interior partitions may be provided between support services such as but not limited to multipurpose rooms without adjacent toilets and staff dining.

2. Interior partitions shall not be substituted for required interior security walls.

3. Interior partitions shall be constructed in accordance with 6VAC15-81-930.

6VAC15-81-580

6VAC15-81-580. Exterior areas.

A. Exterior areas, including parking and building exterior where CCTV is utilized, shall be lighted as recommended by the equipment manufacturer.

B. When landscaping, consideration shall be given to size and density of plantings within 25 feet of the building for security and fire safety reasons.

6VAC15-81-590

6VAC15-81-590. Fencing.

A. Security fencing or security walls shall be provided for outdoor recreation areas. Exterior building configurations that create containment areas and all other areas shall be fenced as required by this chapter.

B. Access for maintenance shall be provided for all fenced areas.

6VAC15-81-600

6VAC15-81-600. Emergency containment.

A. Alternate means for inmate containment shall be provided for in case of disaster, mass arrests, or emergency evacuation.

B. These areas may include outdoor recreation area, an enclosed vehicular sally port, or any other approved area that shall afford adequate security.

C. When planned for this purpose, these areas shall provide access to toilets and drinking water. Fixtures and equipment shall meet the requirements for temporary holding.

6VAC15-81-610

6VAC15-81-610. Armory.

A. Secure storage for security equipment, restraining devices, firearms, chemical agents, etc. shall be located outside the secure perimeter and convenient to security personnel responding to emergency situations.

B. Walls, floor, opening protectives, and roof or ceiling of this area shall meet requirements for secure construction.

C. This area shall have a dedicated exhaust system.

6VAC15-81-620

6VAC15-81-620. Pedestrian sally ports.

A. Sally ports shall be provided at any point the secure perimeter of the building is penetrated unless specifically exempted by this chapter.

B. Sally ports shall be provided at all exterior openings from security areas and at the entrances to housing units designed for maximum and medium security inmates.

C. Any stairwell with a door that penetrates the secure perimeter shall be constructed as a sally port.

D. For an emergency exits only, an exterior area enclosed with bar grille or woven rod may serve as the second barrier of a sally port. This sally port shall be provided with a top barrier at least equivalent to the vertical enclosure fence mesh and the area is supervised by CCTV.

E. Exterior security doors used solely to meet emergency evacuation requirements are not required to be sally ported, however, fencing the area to be utilized for evacuation is required if no sally port is provided.

F. Commercial grade sectional doors or overhead rolling doors are not considered secure and shall not be part of a sally port.

G. Consideration shall be given to providing weapon lockers equipped with individually locked compartments at the entry of staff and law-enforcement sally ports penetrating the secure perimeter.

6VAC15-81-630

6VAC15-81-630. Vehicular sally port.

A. The vehicular sally port shall be provided with weapons lockers equipped with individually locked compartments.

B. Vehicular sally ports shall be weather protected. As a minimum the lower eight feet of the vehicular sally port walls shall be solid. This sally port shall be separated from adjacent spaces by secure and fire-rated construction and shall be observable by staff with CCTV as backup. If this sally port is to be used for emergency containment, an upgrade of the security level shall be considered.

6VAC15-81-640

Article 2
Central Intake Unit Design, General Population, and Other Areas Design Requirements

6VAC15-81-640. Intake and processing.

A. The central intake unit shall be located within the secure perimeter of the facility, outside the general population housing units and shall be separated from other areas by an interior security wall.

B. The central intake unit shall be constructed to provide the following areas:

1. Booking or processing, including photographing and fingerprinting.

2. Clothing storage and issue.

3. Control room or station.

4. Custody transfer.

5. Intake cells and group cells.

6. Interview.

7. Medical screening.

8. Orientation.

9. Property storage.

10. Provisions for telephone calls.

11. Records storage (if not provided elsewhere).

12. Release and staging for court (if applicable).

13. Strip search and shower.

14. Video arraignment if arraignment is not provided elsewhere.

C. Intake cells and group areas.

1. Space shall be provided for intake of inmates at a minimum of one for every 10 inmates for which the facility is designed up to the first 400 beds of design capacity.

a. Intake cells, group cells, and open seating shall be provided at a ratio of one for every 40 beds of additional design capacity above 400.

b. Consideration shall be made for future expansion.

c. At least 50% of this required capacity shall be single cells with the remainder being a combination of group cells and open seating area. Exception: The number of single cells may be reduced based on approved statistical documentation or needs identified in the needs assessment.

2. Intake cells shall be designed to contain a minimum of 45 square feet for single occupancy cells plus 15 square feet per inmate for each additional inmate for which the cell is designed.

3. Each cell shall contain at least one stationary bench or bunk, hot and cold running water, a combination stainless steel toilet and lavatory with push button metering activators, and a sanitary bubbler.

4. Intake cells shall provide optimized observation of the interior of the cell. Modesty screening is required for toilets in cells with grillage or glazed openings greater than a total of 120 square inches in any cell wall. Exception: An observation cell with flushing floor drain and a bunk sized slab or platform raised a minimum of six inches above floor for sleeping is not required to have a toilet, lavatory, or privacy screening.

5. Lighting in cells, toilets, and showers shall be provided from a maximum security fixture of sufficient intensity to permit sight supervision.

6. Natural light and dayrooms are not required for intake cells or areas.

7. Intake cells shall be constructed as maximum security cells with maximum security doors, hardware, fixtures, equipment, and glazing or bar grille woven rod or combination thereof.

8. Toilets and lavatories shall be provided for use by those in open seating holding,. ] Plumbing fixtures in this area shall be maximum security.

9. Showers shall be provided as follows:

a. For facilities with a design capacity of 200 or less: a minimum of two showers.

b. For facilities with a design capacity of 201 or more: a minimum of one additional shower for every 300 beds, or portion thereof, of additional design capacity.

D. Nonperimeter entrances and exits for the intake and release area shall be capable of being controlled from intake or local control. Security perimeter doors shall be controlled from master control only.

E. Secure storage space for inmate personal property shall be provided adjacent in proximity to the intake or release area.

1. The recommended amount of space is four to six inches of linear hanging space per inmate for which the facility is designed plus one cubic foot in bins or lockers, per inmate, for items that cannot be hung.

2. Consideration shall be given to providing washers and dryers in this area.

F. Release and court holding.

1. Consideration shall be given to separation of traffic patterns and additional holding for inmate release area and for court holding.

2. Number of cells shall be as defined in the needs assessment.

3. Egress for these areas shall be separate from the area serving the intake and booking entrance.

G. Temporary juvenile holding, pursuant to § 16.1-249 G of the Code of Virginia, if provided, shall be as follows:

1. Construction of juvenile cells or units shall be in accordance with this chapter as required for maximum security adult housing.

2. This ward or unit shall be physically, audibly, and visually separated from adult areas.

H. Consideration shall be given to future expansion.

6VAC15-81-650

6VAC15-81-650. Security levels of housing.

A. Secure housing shall be constructed to provide housing for maximum, medium, and minimum custody inmates. Consideration shall be given to the mental health needs of inmates which may require dedicated housing areas with additional space for mental health professionals, treatment, and counseling. "Secure housing" means housing for all maximum, medium, and minimum inmates not classified as community custody.

1. The basic distribution of custody levels is expected to be 30% maximum, 40% medium, and 30% minimum or may vary based on documentation provided in the needs assessment.

2. Female housing shall consist of at least two separate units of which at least 50% of the female design capacity is medium security or higher.

3. Up to 25% of minimum custody may be community custody. Community custody beds do not require construction of special purpose cells.

B. Maximum security housing units shall be designed as groupings of single cells with dayrooms to afford protection for persons requiring maximum supervision.

1. The number of inmates per housing unit shall depend upon the degree of surveillance and security provided, but for facilities designed for an occupancy of 240 or fewer inmates, the unit shall be designed not to exceed 24 inmates per housing unit. For facilities designed for an occupancy in excess of 240 inmates, the number of occupants for which the unit is designed may be increased but shall not exceed 48 inmates per unit. A minimum of two maximum security housing units shall be provided. For indirect supervision facilities, all units shall be provided with direct visual observation from a control room. For direct supervision facilities, the reviewing authority may require that units be provided with direct visual observation from a control room.

2. 20% to 25% of maximum security cells may be dedicated as a classification unit. The classification unit shall be located in proximity to the intake unit. Consideration shall be given to male and female population. The classification unit shall include at least one private interview room, office space for classification personnel, medical room, and record storage.

C. Medium security housing units shall be designed as single, double, or four-inmate cells with common dayroom. The owner shall determine the number and type of cells per housing unit. The owner shall determine the number and type of cells per housing unit; however, no less than 30% of these cells shall be designed for single occupancy. These units shall be designed to accommodate no more than 64 inmates per housing unit for direct supervision or 48 inmates per housing unit for indirect supervision. At least two housing units shall be provided. For indirect supervision facilities, the reviewing authority may require that all units provide direct visual observation from a control room.

D. Minimum security housing units shall be designed as dormitories or multiple occupancy cells. Minimum security areas shall be designed to accommodate no more than 48 inmates per housing unit in dormitories or 64 inmates per unit with multiple occupancy cells. At least two housing units shall be provided.

E. Community custody facilities shall be constructed in accordance with Part VI (6VAC15-81-1130 et seq.) of this chapter. Consideration should be given to male and female populations.

F. Juvenile housing.

1. If the facility is to hold juveniles, housing units shall be physically, audibly, and visually separated from adult areas to prohibit adult and juvenile communication in accordance with the "Guidance Manual for Monitoring Facilities under the Juvenile Justice and Delinquency Prevention (OJJDP) Act of 2002," published by OJJDP in October 2010. Showers, personal hygiene, and dressing areas shall be designed to comply with PREA.

2. Juvenile housing units shall provide general purpose housing designed and constructed in accordance with maximum security requirements of this chapter.

6VAC15-81-660

6VAC15-81-660. Cells and dayrooms.

Maximum and medium security:

1. All single cells shall be sized in accordance with the latest edition of the American Correctional Association Standards for Adult Local Detention Facilities and have a ceiling height no less than eight feet. Single occupancy cells, with the exception of special purpose cells, shall be configured to open into a dayroom or activity space.

2. Multiple occupancy cells shall be designed for no more than four inmates per cell and shall be sized in accordance with the current American Correctional Association Standards for Adult Local Detention Facilities concerning multiple occupancy cells and have a ceiling height of no less than eight feet. Multiple occupancy cells shall be configured to open into a dayroom.

6VAC15-81-670

6VAC15-81-670. Cell requirements.

A. All cells shall be enclosed within secure walls, floor, and ceiling, as specified in this section, and shall include secure opening protectives. Each cell shall be provided with artificial light, toilet and lavatory fixtures with metering push button activators, hot and cold running water, a security type mirror mounted at standard height, a stationary bed or bunk and storage.

B. Maximum security cells shall have maximum security walls, maximum security doors, fixtures, equipment, and hardware meeting a minimum of ASTM Grade 1 requirements.

C. Medium security cells shall have interior security walls surrounding each housing unit meeting a minimum of ASTM Grade 2 requirements; however, the walls separating individual cells may be interior partitions.

D. Minimum security cells shall have walls, doors, fixtures, equipment, and hardware meeting a minimum of ASTM Grade 3 requirements.

6VAC15-81-680

6VAC15-81-680. Dayroom requirements.

A. Dayroom space shall contain no less than 35 square feet of space for each inmate for whom the unit is designed to serve. Calculation of this space shall not include sally ports, visitation booths, stairs, area under stairs, toilet, shower, and lavatory areas. On the first level an 18-inch wide path in front of all cell fronts, toilets, and showers, and the tiered walkway in front of upper level cells shall not be counted as dayroom space.

B. Each dayroom shall be equipped with a shower, toilet, lavatory with hot and cold running water activated by metering push button activators, and a drinking fountain or the lavatory equipped with sanitary bubbler. Fixtures shall be security type in accordance with the security level for which the unit is designed.

C. Stationary security type tables and dayroom seating shall be provided in maximum and medium security areas of the facilities designed for indirect supervision. Stationary security type tables and seating shall be provided for facilities designed for maximum security with direct supervision. Tables and seating for medium security direct supervision living areas may be loose but shall be designed for detention facilities and be fire retardant and vandal resistant. In accordance with the Code of Virginia only fixed equipment is reimbursable and loose equipment is not considered reimbursable except in minimum security housing.

D. Tables and seating shall be sufficient to accommodate the number of inmates for whom the area is designed.

E. Stairs in multilevel dayrooms shall have open risers.

F. If a housing unit is provided with an ADA accessible cell, the dayroom toilet shall be provided with an ADA accessible fixture.

G. Showers and toilets shall be located to provide visual supervision from a control station or control room and to provide privacy from the housing unit occupants and from visibility from circulation corridors. Showers, personal hygiene, and dressing areas shall be designed to comply with PREA.

H. If video visitation monitors are provided in the dayroom, they shall be positioned to maximize privacy for both the visiting inmate and visitor.

6VAC15-81-690

6VAC15-81-690. Dormitory requirements.

A. Dormitories shall have walls, doors, fixtures, equipment, and hardware meeting a minimum of ASTM Grade 3 requirements.

B. All dormitories shall be constructed to provide 85 square feet of space per inmate for each inmate for whom the area is designed. The 85 square feet associated with dormitory space is normally separated into 50 square feet for sleeping and 35 square feet for activity. Calculation of this space shall not include sally ports, stairs, area under stairs, toilet, shower, and lavatory areas.

C. All dormitories shall be provided with artificial light, toilet and lavatory fixtures, hot and cold running water, and a drinking fountain or lavatory equipped with sanitary bubbler, security type mirrors at standard height, tables, and chairs or benches in sufficient number to accommodate the dormitory's design capacity.

D. Tables and seating shall be sufficient to accommodate the number of inmates for whom the area is designed.

E. Showers and toilets shall be located to provide visual supervision from a control station or control room as well as privacy from the housing unit occupants and from visibility from circulation corridors.

F. Stairs in multilevel dormitories shall have open risers.

6VAC15-81-700

6VAC15-81-700. Natural light.

Natural light is required in general population housing units in new construction. Consideration shall be given to providing natural light in renovation projects that provide new inmate housing.

6VAC15-81-710

6VAC15-81-710. Artificial light.

A. Artificial light shall be provided in all cells, dayrooms, and dormitories to provide at least 20 foot-candles at personal grooming areas, tables, and desk tops, if desks are provided. Night lighting is required.

B. Light fixtures used within the secure perimeter shall be equivalent to the security level of the area in which they are designed.

6VAC15-81-720

6VAC15-81-720. Climate control.

Heat and air conditioning shall be provided in all rooms in the facility so that a temperature not less than 65 degrees F or more than 85 degrees F is maintained. Exceptions to this requirement include warehouses, industrial spaces, and mechanical and electrical spaces, which may be mechanically ventilated. Special consideration shall be afforded to additional cooling in kitchen, food storage areas, and rooms containing heat sensitive and electronic equipment.

6VAC15-81-730

6VAC15-81-730. Equipment and fixtures.

Equipment and fixtures used within the secure perimeter shall be equivalent to the security level of the area in which they are designed.

6VAC15-81-740

6VAC15-81-740. Special purpose cells.

A. There shall be a minimum of one special purpose cell (e.g., isolation, medical, or segregation) for each 10 secure inmates for whom the facility is designed.

B. The number of ADA accessible special purpose cells shall meet the percentage required by the building code.

C. All cells shall be provided with lighting from a maximum security fixture and be in accordance with artificial light requirements in 6VAC15-81-710.

D. Special purpose cells shall be sized in accordance with the American Correctional Association Standards for Local Detention Facilities for restrictive housing units with a ceiling height of at least eight feet and are not required to open onto an adjacent dayroom space.

E. A minimum of 80% of special purpose cells shall be constructed as maximum security cells. Up to 20% of special purpose cells may be of less secure construction if designed for medical usage.

F. Cells specifically designed for persons who are violent or self-destructive may be equipped with a flushing floor drain in lieu of a stainless steel combination plumbing fixture and a bunk sized slab or platform raised a minimum of six inches above finished floor.

G. Showers shall be provided within the special purpose housing unit. Consideration shall be given to providing cuff slots in doors for enclosed showers in special purpose housing units.

H. Special purpose cells shall not open directly into a main corridor or general population activity space.

6VAC15-81-750

6VAC15-81-750. Multipurpose space.

A. Multipurpose spaces shall be provided in sufficient number and size to allow for and include multipurpose rooms, educational classrooms, religious services, group counseling services, program services, and library (if inmates are to be moved to the service). For purposes of this chapter, jail industry programs, as defined in §§ 53.1-133.1 through 53.1-133.9 of the Code of Virginia, are not considered multipurpose space.

B. The total multipurpose area square footage shall be designed and constructed to provide a minimum of 20 square feet per inmate for design capacity of the facility up to 480 inmates. No additional multipurpose space is required for facilities with a design capacity of over 480 inmates.

6VAC15-81-760

6VAC15-81-760. Recreation.

A. Recreation space shall be provided at a rate of 10 square feet for each inmate for which the facility is designed up to 480 inmates. For facilities with a design capacity of over 480, no additional recreation space is required. A minimum of two recreation areas shall be provided in facilities with a design capacity of up to 240 inmates. For facilities with a design capacity greater than 240 inmates, a minimum of three recreation spaces shall be provided.

B. Indoor recreation is required, and consideration shall be given to outdoor recreation. At least one indoor recreation area shall have a minimum of 1000 square feet with an 18 foot ceiling height or overhead clearance. At least one outdoor recreation area, if provided, shall have a minimum of 1500 square feet with an 18 foot overhead clearance. Additional recreation areas, if indoors, may have lower clearance or ceiling heights if being utilized for activities such as a weight room or ping-pong. No recreation area shall have less than 600 square feet or measure less than 20 feet in any one direction.

6VAC15-81-770

6VAC15-81-770. Library.

Library space shall be provided for an inmate library or provisions made for alternative library services.

6VAC15-81-780

6VAC15-81-780. Commissary.

Space shall be provided for an inmate commissary and associated storage or provisions shall be made for alternative commissary services.

6VAC15-81-790

6VAC15-81-790. Facility visiting area.

A. Accommodations for public visitors shall be designed to provide flexibility in the degree of physical security and supervision commensurate with security requirements of variously classified inmates. Paths of ingress or egress for inmates shall be designed to be separate from and not intersect ingress or egress paths of public visitors.

B. Consideration shall be given to providing lockers or areas for storage of handbags or other articles in the public lobby.

C. Noncontact visitation.

1. Noncontact visiting shall be provided at a rate of not less than one noncontact visiting space for each 20 inmates for whom the facility is designed, up to 240 inmates. Facilities designed for more than 240 inmates shall provide one additional noncontact visiting space for each additional 50 inmates.

2. In noncontact visiting areas, means shall be provided for audible communication between visitors and inmates. The communication system provided shall be designed to prevent passage of contraband.

3. If video visitation is utilized, a combination of on-site and off-site video visitation units for the public may comply with the requirements of subdivisions 1 and 2 of this subsection. In no event shall off-site video visitation be the only form of noncontact visitation.

4. At least 25% of public noncontact visitation shall be on site.

5. If inmate video visitation spaces are provided in the housing units, at least eight square feet shall be provided per video visitation space. This space shall not be counted towards calculation of dayroom or multipurpose room space.

D. Contact visitation.

1. Not less than two secure contact visiting rooms of at least 60 square feet each shall be provided for the first 100 inmates of design capacity for contact visits from law-enforcement officers, attorneys, clergy, and probation officers or parole officers. For facilities having a design capacity in excess of 100 inmates, one additional secure contact visiting room shall be provided for every additional 200 inmates of design capacity. These rooms shall be located to be either visually supervised or monitored by a control station or room.

2. Provisions shall be made to prevent transmission of intelligible communication to adjacent areas.

6VAC15-81-800

6VAC15-81-800. Food service.

A. If a kitchen is provided, it shall be equipped to meet the standards of the Department of Health and the following:

1. The kitchen and kitchen storage shall be sized in accordance with the design capacity of the facility and include consideration for future expansion.

2. The kitchen area, exclusive of dining and serving areas, shall be a minimum of 1500 square feet and for facilities in excess of 100 inmates of design capacity an additional three square feet per inmate shall be provided. The kitchen shall be located with consideration for ease of serving the inmate population and where supplies can readily be received without breaching security. Space for food storage rooms is in additionto ] the above minimum square footage.

3. Consideration shall be given to providing an inmate break area within the kitchen area. This shall not reduce the size of the kitchen or other spaces associated with the kitchen.

4. A janitor's closet and mop sink shall be located within the kitchen for exclusive use in the kitchen.

5. Storage space of adequate size and type to accommodate perishable, frozen, and bulk dry food storage shall be provided.

a. For facilities with a design capacity up to 1000 inmates, the storage space shall be sized not less than three square feet of floor space per inmate. For design capacity in excess of 1000, the sizing may be 2.7 square feet of floor space per inmate for the next 800 inmates. Further reductions may be approved for jails with a design capacity of greater than 1800 inmates. Storage space requirements are based on a seven-day supply need. Aggregate kitchen storage space shall be a minimum of 300 square feet of floor space.

b. The following breakdown of storage space is recommended: 40% dry, 36% refrigerated and 24% freezer.

c. Walls for food storage shall extend to the structure above.

6. All kitchen counters and table tops, legs, and bases; shelving; and fixed equipment shall be stainless steel.

7. The floors, walls, and ceilings in the food service areas shall be a smooth durable finish, shall withstand food spillage, and shall be easily cleanable.

8. Adequately sized separate lockable storage shall be provided for caustic, toxic, and flammable kitchen supplies. Secure storage or space for secure storage shall be provided for kitchen inventory of sharp implements and other potential weapons. Consideration shall be given for locating lockable storage in a separate locked room.

9. Provisions shall be made for kitchen waste removal from the kitchen area without crossing the food preparation area.

10. Hand washing sinks for inmate toilets shall be located outside the toilet room and in view of the staff.

11. Consideration shall be given to locating an emergency eye wash station in the kitchen.

12. Consideration shall be given to providing a smoke removal system for the kitchen.

B. In addition to kitchen and kitchen storage areas, a staff dining or break area shall be provided with a minimum of 15 square feet for each person the area is designed to serve. Floors, walls and ceilings shall be a smooth, durable finish and easily cleanable.

6VAC15-81-810

6VAC15-81-810. Laundry.

A. If a central laundry is provided, commercial or institutional grade equipment shall be provided.

B. Finishes shall be durable and easily cleanable. Electrical, plumbing, and ventilation shall be as described in Article 5 (6VAC15-81-980 et seq.) of this part.

C. The guidance for washer capacity is to provide 15 to 20 pounds of laundry per inmate per week. The minimum recommended ratio for dryer to washer load poundage shall be a minimum of 1.5 to 1.

D. There shall be sufficient storage for linen and laundry supplies. Separate lockable storage shall be provided for caustic, toxic, and flammable supplies.

E. Secure lockable storage shall be provided for chemical containers serving laundry machines.

F. All gas supply and exhaust venting on dryers shall be protected from exposure to and vandalism by inmates.

G. A janitor's closet and mop sink shall be located within the laundry for exclusive use in the laundry.

H. Consideration shall be given to providing a smoke removal system for the central laundry area.

I. Consideration shall be given to locating an emergency eye wash station in the central laundry area.

J. Consideration may be given to providing small load capacity laundry equipment in property storage, community custody, and minimum security housing areas in addition to the central laundry.

K. Provisions for future expansion shall be considered.

6VAC15-81-820

6VAC15-81-820. Storage.

In addition to storage required for particular areas, the following shall be provided to accommodate facility design capacity at a minimum:

1. Storage for inmate clothing, linens, towels, etc.

2. Storage for recreation and related equipment located in or near indoor and outdoor recreation areas.

3. Secure storage for medical supplies and biohazard waste.

4. Storage for extra inmate mattresses and bunks.

5. Secure storage for janitorial supplies in janitorial closets located conveniently to areas serviced.

6. Secure storage for inmate records.

7. Storage space in the administration area for equipment, records, and supplies for established and projected population needs.

8. Staff uniforms and equipment.

9. Secure storage for evidence and contraband.

6VAC15-81-830

Article 3
Additional Design Requirements

6VAC15-81-830. Elevators.

A. Facilities with three or more stories shall be provided with at least two elevators.

B. Elevators within the secure perimeter shall be capable of being securely controlled and managed locally and from a control room. Consideration shall be given in all elevators to provide visual and audio communication with the control room.

6VAC15-81-840

6VAC15-81-840. Corridors.

Corridors used for the movement of inmates, stretchers, food and utility carts, etc. shall be constructed to provide a minimum width of five feet.

6VAC15-81-850

6VAC15-81-850. Intercom, closed circuit television, video, and sound services.

A. As a minimum, each housing unit shall be equipped with an electronic sound monitoring system that allows inmates to notify staff in the case of an emergency. This system shall be monitored by master control or other remote control room or control station.

B. Two-way intercoms shall be provided at all remotely controlled security doors other than cell doors.

C. The facility shall be designed to maximize direct visual sightlines. As a supplement to direct visual observation, CCTV shall be installed to observe, at a minimum, blind spots in corridors, sally ports, building entrances, and the building exterior.

D. If video teleconferencing or arraignment is to be utilized, adequate space shall be provided.

E. Consideration shall be given to the requirements of PREA when installing video monitoring, electronic surveillance, or other monitoring technology.

F. In areas where voice communications through the glazing is desired, such as a magistrate, visitation, and control rooms, a system utilizing vandal resistant individual speakers, microphones, intercom, telephone, speak-around frames, or an approved equivalent shall be specified.

6VAC15-81-860

6VAC15-81-860. Telephone.

Inmate telephone service shall be provided in all inmate housing units, including intake and special purpose housing, within the jail.

6VAC15-81-870

6VAC15-81-870. Glazing in doors.

Glazed view panels shall be provided in all doors for security and safety, with the following exceptions:

1. Doors to janitorial closets, plumbing chases, storage areas, employee dining, staff break room, pharmacy, toilets, maintenance rooms, property storage rooms, evidence rooms, armory, mechanical rooms, electrical rooms, telecommunication rooms, security electronics rooms, offices outside the secure perimeter, and similar rooms.

2. Doors required by the building code to have a three-hour fire-resistance rating are not required to have view panels.

6VAC15-81-880

6VAC15-81-880. Mechanical, maintenance, security electronics.

A. The main mechanical room shall be located outside the secure perimeter and shall be accessible from the outside.

B. If a separate maintenance shop is provided, it shall be located outside the secure perimeter and shall be accessible from the outside.

C. The main security electronics shall be contained in a room specifically designed for that purpose or shall be securely separated from other equipment. Security electronic rooms shall not provide access to other spaces or services. An independent cooling system shall be provided for this room.

6VAC15-81-890

6VAC15-81-890. Access for replacement of mechanical equipment.

Design shall provide access for replacement of larger pieces of mechanical equipment without having to relocate other equipment or cut holes through walls, floors, roofs, or ceilings.

6VAC15-81-900

6VAC15-81-900. Plumbing.

A. Walk-in type plumbing chases shall be provided with lights and electrical outlets to facilitate maintenance.

B. Sufficient floor water drains shall be provided throughout the jail to enable water to be easily removed from areas subject to water spillage or flooding (i.e., shower, group toilet areas, dayrooms, kitchens, etc.).

C. At a minimum, the capability of shutting off the domestic water supply shall be provided for each individual housing unit with one control per housing unit.

D. Plumbing fixtures in special purpose and intake cells shall have individual shutoff controls for domestic water supply.

E. Domestic water shutoff controls shall be in a remote location in proximity to each housing unit and shall be easily accessed by staff, but not inmate accessible.

6VAC15-81-910

6VAC15-81-910. Housing unit stair and cell tier guard rails.

Guard rails shall be a minimum height of 48 inches above the floor or stair treads in housing units and inmate stairs, including egress stairs and tiers.

6VAC15-81-920

Article 4
Construction Requirements

6VAC15-81-920. Building systems - general.

A. The requirements set forth in this article establish the requirements for building materials, equipment, and systems to be designed and constructed in facilities within the Commonwealth of Virginia.

B. The building components and design criteria denoted in this article are intended to relate the facilities' security and custody level and expected use conditions, with the materials, equipment, and systems expected performance, particularly as related to strength, safety, and durability characteristics.

C. Matching the performance levels of the various components which make up a security enclosure or system is of equal importance. They shall be comparable and compatible.

D. All work shall be done in accordance with acceptable design and construction practices and material shall be installed in accordance with manufacturer recommendations or as otherwise noted.

6VAC15-81-930

6VAC15-81-930. Structural systems - walls, floors, roofs, ceilings.

A. Wall systems - general. Walls encompassing areas occupied by inmates shall provide a secure barrier for their entire height and length, both horizontally and vertically, to prevent unauthorized ingress or egress. Security walls shall provide continuity at adjacent security walls, horizontal security barriers or the secure perimeter. The joints and voids between secure walls and horizontal security barrier shall be protected with materials of security level equivalent to the remainder of the wall.

1. Security walls.

a. Security perimeter walls shall be of masonry, concrete, steel, or other approved noncombustible building material and shall comply with ASTM F2322 testing method Grade 1 to a minimum of 1,000 blow counts.

b. Interior security walls shall be of masonry, concrete, steel, or other approved noncombustible building material and shall comply with ASTM F2322 Grade 1. Security shall be maintained for the entire height of the wall and integrated with the next horizontal security barrier.

c. Security walls may be of the following materials and construction:

(1) Concrete masonry units with block cores filled solid with 3,000 psi grout in accordance with ASTM C476. All masonry mortar shall be a minimum of 2,500 psi compressive strength and comply with ASTM C270.

(a) Security perimeter walls shall have vertical #4 reinforcing rods in every masonry core spaced eight inches on center maximum. Every masonry core shall be grout filled.

(b) Interior security walls shall have vertical #4 reinforcing rods in every other masonry core spaced 16 inches on center maximum. Every masonry core shall be grout filled.

(2) Concrete walls may be cast in place or precast reinforced high-strength concrete panel. Walls shall be a minimum of 4,000 psi compressive strength (28-day break). Minimum thickness of solid core concrete shall be four inches. Refer to the Prestressed/Precast Concrete Institute to calculate the equivalent thickness of hollow core concrete panels. Hollow core plank shall not be used for security walls.

(3) Steel wall assemblies shall meet ASTM F2322 testing requirements Grade 1 or better and shall be coated with a zinc-iron-alloy (galvanneal) coating meeting ASTM A653, Commercial Steel (CS), coating designation A60 (Z180) designation or better. Walls shall be securely anchored to structural slabs in floor, adjacent security walls, and horizontal security barrier.

(4) Bar grille security walls shall be 2-1/4 inches by 3/8-inch steel flat bar frame with vertical 7/8-inch round double ribbed bars spaced five inches or less on center with 2-1/4 inches by 3/8-inch horizontal steel bars approximately 16 inches on center. Bar grille shall be securely anchored to adjacent security walls and horizontal security barriers.

(5) Woven rod security walls shall be fabricated from 3/8-inch diameter mild steel rods spaced not more than two inches on center in two directions, interwoven, and crimp-locked. Rods shall be anchored securely into a heavy gage (10-gage minimum) tubular steel frame or structural equivalent flat steel bar or channel. Frame shall be securely anchored to adjacent security walls and horizontal security barriers.

(6) Nonload bearing walls in inmate housing units less than 12 feet high shall have 12-gage steel continuous angles between overhead horizontal structural members on both sides. Voids located at the top of the wall shall be sealed with concrete masonry units grouted solid, solid concrete masonry units, or 3/16-inch metal plate. Walls in excess of 12 feet shall be stabilized but may use clip angles in lieu of continuous angles.

2. Wall penetrations.

a. Access doors or panels shall be the same security grade as the wall in which they are installed.

b. Access doors or panels to access building systems and equipment shall be a minimum of two-feet by two-feet.

c. Consideration shall be given to designing mechanical, electrical, fire protection, and security electronics systems to minimize access doors or panels in walls.

d. Ceiling access panels or doors within the secure perimeter shall be provided with panels and locks equivalent to the security level of the ceiling in which it is used.

e. Consideration shall be given to locating balancing dampers close to or integral with diffusers so they can be adjusted and checked without the installation of access panels.

f. Any opening behind a toilet fixture shall be protected in accordance with the requirements of the wall where it is installed.

3. Interior partitions within the secure perimeter.

a. Interior partitions shall be constructed of a minimum of six-inch concrete masonry units or equivalent.

b. Mortar utilized when the wall is of masonry unit construction shall be a minimum of 2000 psi compressive strength.

c. Openings in interior partitions.

(1) Doors and frames shall be a minimum of 1-3/4 inches thick commercial grade hollow metal with a minimum 16-gage door and 14-gage frame.

(2) Door hardware shall be a minimum of commercial grade.

(3) Windows shall have security glazing or tempered glass in accordance with 6VAC15-81-970.

B. Floor systems.

1. Floor systems within and including the secure perimeter shall be one of the following:

a. A poured-in-place concrete slab on grade with a minimum thickness of four inches and not less than continuous six-inch by six-inch by 10-gage embedded welded wire fabric reinforcing or equivalent.

b. Hollow core concrete plank system providing a minimum equivalent concrete thickness of:

(1) Three inches if cores are oval or round; or

(2) Four inches if cores are square or rectangular.

For purposes of calculating equivalent thickness for security, topping is not included.

c. Precast concrete tees providing a minimum equivalent concrete thickness of four inches at the flange. If topping is used, it shall be a normal weight concrete of a minimum of two inches thick and provide adequate cover for #4 rebar eight-inch on center in one direction or W4 welded wire mesh six-inch on center in both directions.

2. Floors in six-sided steel cells and six-sided precast concrete cells shall be tested in accordance with ASTM F2697 testing requirements Grade 1 to a minimum of 1,000 blows for horizontal assemblies.

C. Roof and ceiling systems.

1. Upper secure perimeter shall consist of a roof or ceiling as follows:

a. Roofs. The roof construction or uppermost secure perimeter shall be one of the following:

(1) A minimum of four inch standard weight concrete with a minimum strength of 3000 psi. Reinforcing shall consist of not less than continuous six-inch by six-inch by 10-gage embedded welded wire fabric reinforcing.

(2) Precast concrete plank or panels providing a minimum total concrete thickness of four inches.

(3) Hollow core concrete plank providing a minimum equivalent concrete thickness of:

(a) Three inches if cores are oval or round; or

(b) Four inches if cores are square or rectangular.

For purposes of calculating equivalent thickness for security, topping is not included.

(4) Three-inch standard weight concrete with a minimum strength of 3000 psi on 16 gage steel form (or decking) on concrete or steel support members.

(5) Three-inch standard weight concrete with a minimum strength of 3,000 psi with six-inch by six-inch by 10-gage wire fabric on a 22-gage steel form (or decking) on concrete or steel supporting members.

(6) Precast concrete tees providing a minimum equivalent concrete thickness of four inches. If topping is used, it shall be a normal weight concrete of a minimum of two inches thick and provide adequate cover for #4 rebar eight-inch on center in one direction or W4 welded wire mesh six-inch on center in both directions.

b. Ceilings. A ceiling used for the uppermost horizontal secure perimeter is acceptable if tested in accordance with ASTM F2697 testing requirements to a minimum of 1,000 blows.

2. Interior ceilings. Ceilings within the secure perimeter, but not serving as the secure perimeter, shall have or exceed the level of protection specified in the table in this subdivision.

Ceiling Location (within the secure perimeter):

Minimum ceiling height / min. clear ht. 2

Security steel systems as approved by reviewing authority

Security gypsum board6,7

CWFAM w/ hold-down clips3

Gypsum board - single layer

Lay-in ACT with hold-down clips4

Exposed structure not requiring a ceiling1,2

Corridor in housing unit

10'

X

15'

Corridors in other than housing unit

8'

X

15'

Personnel sally port

8'

X

10'

Vehicular sally port

15'

15'

Inmate toilet

9'

X

Staff toilet

8'

X

Janitorial closet

8'

X

10'

Mechanical/electrical/maintenance rooms

9'

9'

Security electronics room5

9'

9'

Storage room

8'

X

15'

Office areas

8'

X

Tool rooms

8'

8'

Control room5

8'

X

Intake/booking/processing

9'

X

15'

Cells

7'6"

X

GP dayrooms-single level:

10'

X

15'

GP dayrooms-two level:

Perimeter ceiling areas above the tier walkway to a point 6'0" from the edge of tier railing

8'

X

Center part of dayroom ceilings, starting at 6'0" minimum horizontally from edge of tier railing

15'-AFF of dayroom

X

15'

Cells

7'6"

X

Dormitories

10'

X

15'

Inmate toilet areas9

9'

X

Inmate showers9

7'6"

Kitchen9

9'

X

Staff dining room

9'

X

Food storage

10'

X

12'

Laundry

10'

X

12'

Vocational shops

9'

X

12'

Indoor recreation main recreation

18'

18'

Classrooms, library, multipurpose and other similar spaces

10'

X

Visiting:

Contact visiting room

9'

X

Inmate search

9'

X

Noncontact visiting

9'

X

Medical:

Waiting rooms

9'

X

Exam rooms & treatment areas

9'

X

Medical offices, records

9'

X

Pharmacy5

9'

Warehouse

12'

Canteen

9'

X

12'

Property storage

12'

 

 

 

 

 

 

 

Ceiling Location

(outside the secure perimeter):

Armory5

9'

 

Community Custody

Corridor - community custody8

8'

X

12'

Community custody housing

10'

X

15'

Community custody entry/processing8

9'

X

12'

Multipurpose spaces

10'

X

12'

1Minimum clear height that does not require a ceiling. Clear height means distance from the floor to the ceiling or roof or lowest hanging or suspended utilities or fixture.

2Minimum clear height to lowest structure, ceiling panel, utility or fixture.

3Hold-down clips on cementitious wood fiber acoustical material (CWFAM) shall be equivalent to hurricane strength clips secured with screws.

4Hold-down clips on lay-in ceiling must not release under upward pressure without breaking or hold dislodging of panels without damage to the panels.

5Walls shall go up to floor or ceiling above or the area has a security cap.

6Security gypsum ceiling shall be constructed in accordance with the following: two layers of 5/8-inch gypsum wall board with 0.66 pounds per square foot, on 1/2-inch by 13-gage or 3/4-inch by nine-gage diamond mesh metal lath, per ASTM F1267, Type I or Type II securely fastened to the structure or structural supports.

7Cement plaster ceilings of not less than three-coat Portland cement plaster installed on approved heavy metal lath may be used in these locations.

8No hold-down clips are required.

9Moisture resistant material appropriate to wet locations shall be used.

3. Secure ceilings shall be provided in other areas where inmates are unsupervised.

4. Consideration shall be given to ensure that adequate space (a minimum of eight inches) is provided between the ceiling (including recessed lighting fixtures) and above ceiling building systems (e.g., duct, conduit, wiring, piping, tubing, structure, etc.) to allow for installation of the ceiling at the specified height.

5. Ceilings over showers and toilets shall be equivalent to security requirements of space in which it is located.

6. Security capping.

a. Any space surrounded by interior security walls that does not extend to a secure floor or roof structure above or uppermost horizontal secure perimeter shall be capped to comply with a material or assembly meeting the requirements of ASTM F2322 testing method to Grade 1 or with four inches of concrete or equivalent. This includes cells, control rooms, sally ports, and armories.

b. Open spaces above areas required to be security capped shall be protected to eliminate blind spots or access for hiding.

7. All penetrations of the uppermost secure perimeter shall be protected by maximum security opening protectives equivalent to types specified in 6VAC15-81-940, 6VAC15-81-950, and 6VAC15-81-960. Where operable, opening protective shall be equipped with maximum security locks in accordance with 6VAC15-81-950.

8. Access openings.

a. Consideration shall be given to designing mechanical, electrical, fire protection, and security electronics systems to minimize access doors or panels in ceilings.

b. Protection of openings shall be the same security grade as the ceiling in which it is installed.

c. All access openings to the space above security ceilings shall be protected by hinged metal access panels or doors equipped with keyed locks.

d. Access doors or panels to access building systems and equipment shall be a minimum of two-feet by two-feet.

e. Ceiling access panels or doors within the secure perimeter shall be independently and securely supported to prevent vertical displacement.

f. Consideration shall be given to locating balancing dampers close to or integral with diffusers so they can be adjusted and checked without the installation of access panels.

6VAC15-81-940

6VAC15-81-940. Doors and frames - security and nonsecurity.

A. Security doors used where perimeter security and interior security walls are required shall be one of the following:

1. Hollow metal security doors shall meet the requirements of ASTM F1450 as follows:

a. Maximum security and perimeter security doors shall be ASTM Grade 1.

b. Doors in interior security walls and associated with medium security housing shall be ASTM Grade 2 or better.

c. Minimum security doors shall be ASTM Grade 3 or better, except doors shall beASTM ] Grade 2 or better if in interior security walls.

2. Bar grille doors shall include double ribbed steel bars measuring 7/8-inch diameter at five inches on center with flat steel crossbars measuring 3/8-inch by 2-1/4 inches at 18 inches on center with punched holes for ribbed bars at five inches on center. Door frames shall be installed in accordance with Hollow Metal Manufacturers Association (HMMA) 863 and ASTM F1450.

3. Woven rod door.

a. Woven rod door frames shall be constructed of tubular shaped 12-gage steel channel or 3/16-inch right-angle bent steel plate, punched to receive woven rods.

b. The cap channel shall be 12-gage steel plate.

c. The woven rod door mesh shall be 3/8-inch in diameter steel rod woven at two inches on center each way and double crimped.

d. Welds shall be placed a minimum on every other rod where it cannot be accessed by the inmate.

e. The frame shall be mounted into a 10-gage formed steel channel, expansion anchored to the wall, and field welded to the mount channel.

f. Door frames shall be installed in accordance with HMMA 863 and ASTM F1450.

4. Access opening protection.

a. Access panels, doors, frames, locks, and hardware shall at a minimum be equivalent to the security level of the wall, roof, or floor where they are installed.

b. Steel plate doors may be used as an alternate. If used, access doors or panels shall meet the following requirements:

(1) Shall be a minimum of 3/16-inch thick plate steel.

(2) Shall have minimum of 3/16-inch bent steel plate or equivalent rolled steel shape door frame. Each jamb for security access openings shall be anchored with wall anchors not to exceed 18 inches on center with a minimum of two wall anchors per jamb.

(3) Frame and bracing shall be sufficient to prevent the door or panels from flexing or warping from abuse.

B. Nonsecurity doors shall be steel commercial grade minimum 1-3/4 inches thick hollow metal doors with 16-gage face sheets with rigid inner core. Frames shall be commercial grade 14-gage hollow metal or equal.

C. Solid core wood doors are an acceptable alternative as a nonsecurity door in walls designated as nonsecure.

D. Additional features.

1. Where doors and hardware are required by the building code to be fire-rated construction, such construction shall not reduce or compromise the security requirements or present a hindrance to emergency evacuation.

2. Security frames shall be completely filled with 3,000 psi fine grout meeting the requirements of ASTM C476.

3. Doors for any room utilized by inmates shall open out away from the inmate occupied side.

4. Doors in inmate occupied areas shall not have loop pulls on the inside of the door. Finger pulls are recommended in those locations.

5. Passproof thresholds shall be installed at doors to prevent passing of contraband between housing units.

6. Sliding doors, door mechanisms, and food passes shall be oriented and installed to minimize inmate interference with door operation.

6VAC15-81-950

6VAC15-81-950. Locks and locking systems.

A. Security level. Locks shall meet the requirements of ASTM F1577 for swinging doors and ASTM F1643 for sliding doors. Locks on perimeter security doors and maximum security doors shall be Security Grade 1. Locks in interior security walls shall be Security Grade 2 or better. Locks in interior security partitions shall be Security Grade 3 or better.

B. Locking devices. Where a high degree of security and positive door control is required in cells, dayrooms, and corridors, sliding door locking devices capable of being operated from a control room are recommended.

C. Magnetic and electromagnetic locks shall not be used as security locks.

D. Controls shall be provided to operate the locks and locking devices in the required modes.

1. The switches, relays, and other devices shall make up a control system compatible with the locks and locking devices and shall be capable of providing the switching necessary to satisfy all desired operational modes.

2. A master control console or panel shall be designed to display all switches to the operator. Normally installed in a secure room (i.e., officer control room) the console shall be equipped with a control for each door, a group control for each wing of the building (or cell block), and controls for the corridor and sally port doors that control access to those wings.

3. In housing control stations and control rooms, door controls shall release cell doors individually, as a group, and as emergency release.

4. Housing control stations and control rooms shall have a local and remote power cutoff and the ability to transfer operation to the master control room.

5. Control panels shall have position, lock, and roller bolt or locking bar indication for security gates and doors.

6. In the event of a power failure the locking system shall be fail secure.

7. Emergency release provisions shall be made for unlocking or group-release of cell doors in case of fire, power failure, or other emergencies.

a. Standby power from a generator is required.

b. Other forms of emergency release shall be reviewed and approved by the reviewing authority.

E. Master keying shall be provided for all security locks. Master keying shall utilize a minimum of two keys so that no one key can be used to get from any point in the facility through multiple doors to the outside of the facility. All secure perimeter doors shall be keyed separately from interior doors.

F. Locks on inmate toilet room doors, with the exception of within housing units, shall be lockable from the outside but not lockable from the inside.

G. Within housing units, locking shall be as follows:

1. Inmate showers and toilet rooms with full height doors shall be staff lockable from the outside but shall not be capable of being locked or latched from the inside.

2. Inmate showers and toilet rooms with partial height doors may be latched from the inside.

H. Staff toilets shall be key locked from the outside and thumb turn operable or not lockable from the inside.

I. Plumbing chases shall not be lockable from the inside.

J. Sally ports interlocking requirements.

1. Sally port doors shall be interlocked in a manner that only one sally port door or gate shall be openable at a time under normal operation. All sally port doors or gates shall be installed so they are confirmed to be locked by mechanical or electronic means prior to the opening of any other door or gate. Sally port locking and unlocking shall be remotely controlled from a secure control room.

2. Vehicular sally port gates or doors shall be capable of being operated and locked from a remote location with provisions for manual operation and locking when power is off or in the event of emergency action.

3. Vehicular sally port doors shall be a minimum of 12 feet high.

4. Rollup and bifold doors in vehicular sally ports, warehouse, and loading docks are not considered security doors.

5. Cell door release shall be separate from housing unit entry door release locking.

6. Doors between adjacent housing units shall not be interlocked with sally ports.

6VAC15-81-960

6VAC15-81-960. Window frames.

A. Performance requirements and criteria for the selection and intended use of windows shall include the following considerations: security, natural lighting, ventilation, and weather protection.

B. Security requirements.

1. Security frames shall have 1-1/4-inch glazing stops with a one-inch bite and be secured with security screws on the non-inmate side.

2. Security frames shall be completely filled with 3,000 psi fine grout meeting the requirements of ASTM C476.

3. Windows shall have security glazing in accordance with 6VAC15-81-970.

4. Where necessary because of field conditions in renovations or replacements, field fabricated security windows shall have a minimum 14-gage window frame and be approved by the reviewing authority.

C. Secure perimeter. Windows frames that are to be installed in the building perimeter security (exterior and interior walls and clearstory/skylight assemblies) shall meet the requirements of ASTM F1592 Grade 1 or better

D. Interior security.

1. Maximum security window frames shall be Security Grade 1 or better.

2. Window frames in other interior security walls shall be Security Grade 2 or better.

E. Non-security windows may be provided in an exterior security wall to provide a noninstitutional appearance. When such windows are used, however, the window opening shall be protected on the interior side of the opening by a steel bar grille or woven rod with security frame comparable to the security assemblies described in this section.

6VAC15-81-970

6VAC15-81-970. Security glazing.

A. When selecting glazing, consideration shall be given to ballistic attack, whether penetration of glazing would compromise security or allow passage of contraband, degree of staff supervision or surveillance, and anticipated amount of vandalism.

1. Glazing security grade level shall be in accordance with ASTM F1915.

2. Bullet resistant glazing shall meet ballistics requirements of ASTM F1233 for weapons capable of concealment and UL 752 Level III, super power small arms. This glazing shall be low spalling or no spalling.

B. The level of glazing resistance to penetration or ballistic attack shall be consistent with the security level of walls and other building components in which it is located.

1. Where openings exceed five inches in one direction and are not protected by bar grille or woven rod:

a. Glazing in maximum security walls and doors shall be Security Grade 1 or better.

b. Glazing in interior security walls and doors shall be Security Grade 2 or better.

c. Glazing in interior partitions inside the secure perimeter shall be Security Grade 4 or better.

2. Glazing in control rooms shall be:

a. Security Grade 1 in master control room.

b. Security Grade 1 and bullet resistant where glazing separates a control room from a public area.

c. Security Grade 2 or better for other control rooms.

3. Glazing associated with visitation or magistrate areas that form a part of the secure perimeter shall be one of the following:

a. Security Grade 1 glazing with bar grille or woven rod.

b. Security Grade 1 glazing and bullet resistant.

c. Glazing in visitation between the public and inmate may be Security Grade 1 glazing supplemented by an additional secure perimeter wall with sally port enclosing the public side of the visitation area.

4. Security glazing panels shall be no larger than 36 inches by 48 inches unless located a minimum of seven feet above floor level.

5. Glazing security grade may be reduced one level if lowest portion of glazing is 12 feet above adjacent floor level.

6. Tempered or insulated glass or both may be used in openings five inches or less in one direction unless bullet resistant or contraband resistance is required, in which case glazing rated for such shall be used.

7. Glass security glazing or glass clad security glazing shall not be used unless required for fire rating or unless approved by the reviewing authority on a case by case basis for specific locations.

8. Plate glass, float glass, and other conventional glass other than wire or tempered glass shall not be used in any openings located within the secure perimeter or in any interior security walls, interior partitions, doors, or other openings within the area enclosed by the secure perimeter. Wire glass may only be used where required for fire rating purposes.

9. Tempered glass, if used, shall meet the requirements of (American National Standards Institute) ANSI Z97.1 Class A safety test or Consumer Products Safety Commission Category II safety test.

10. Where bar grille or woven rod is required to be used for windows, it shall be similar in design and constructed in accordance with bar grille or woven rod indicated in 6VAC15-81-930.

11. Where the frame or frame and mullions provide the security for the window opening, the maximum clear dimension of the opening shall be no more than five inches in one direction.

12. All openings, such as windows, louvers, clearstories, and skylights, penetrating the secure perimeter walls, floors, or roof shall be protected by bar grille or woven rod partitions constructed as required by subdivisions A 1 c (4) and A 1 c (5) of 6VAC15-81-930 when they are larger than:

a. Eight inches by eight inches or;

b. Five inches in one direction if the other dimension is larger than eight inches.

Exception: Glazed areas protected and located in accordance with subdivision 3 of this subsection.

13. To avoid tampering, removable glazing stops shall be applied, wherever possible, on the side opposite the inmate occupied area. Where stops are placed in an inmate area, they shall be secured with an ample number of strong, properly installed, tamper resistant fasteners of design required by 6VAC15-81-930 or approved by the reviewing authority. Junctions of horizontal and vertical glazing stops on the inmate side shall be welded to prevent removal of portions of stop members.

14. Exterior windows in security areas in new construction shall be fixed. Exception: In renovations where windows are operable, exterior windows in security areas that are capable of being opened shall have additional protection of heavy duty stainless steel, security wire contraband, and insect screen.

6VAC15-81-980

Article 5
Mechanical, Plumbing, Electrical, Smoke Control, and Fire Protection

6VAC15-81-980. Mechanical, plumbing, electrical, smoke control, and fire protection installation.

Unless indicated otherwise by this chapter, all components of mechanical, plumbing, electrical, smoke control, and fire protection systems, including air handlers, fans, duct work, terminal boxes, dampers, heating and cooling equipment, water heaters, pumps, piping, valves, sensors, control wiring, thermostats, tubing, conduit, wiring, motors, lighting fixtures, and associated equipment within the secure perimeter shall be mounted as follows:

1. As high as possible for the intended function and securely fastened to the structure or walls.

2. If located less than 12 feet above the finished floor or within six feet horizontally of guard rails enclosing tier floor and landing levels in dayrooms, the components shall be specifically designed for the security level of the space where it is installed, protected by a secure enclosure, or protected by secure encapsulation. Exceptions include spaces dedicated for staff use. "Secure enclosure" means secure walls, secure floors, and secure roof or secure ceiling surrounding a space or area.

3. Piping, wiring, conduit, control wiring, and tubing shall not be exposed in cells.

6VAC15-81-990

6VAC15-81-990. Mechanical.

A. Within the secure perimeter of the facility, flexible duct work shall not be installed within six feet of any opening (e.g., register, grille, diffuser, etc.) that can be accessed by inmates.

B. Air inlets and outlets.

1. Maximum security grills shall be provided in the following areas:

a. All cells.

b. Maximum security housing units.

2. Maximum security grills shall have a 3/16-inch steel face plate interconnected to a 3/16-inch thick steel sleeve. Openings in the face shall be no larger than 3/16-inch each. Alternatively, a security grille specifically designed for suicide resistance may be allowed as approved by the reviewing authority.

3. In inmate accessible areas, other than maximum security, security grilles, security diffusers and security face plates shall be 12-gage or protected by 12-gage steel full face protection.

4. Commercial grade grilles, diffusers and face plates may be provided in:

a. Areas where lay-in ceiling tiles or single layer gypsum board ceilings are allowed.

b. Areas located greater than 12 feet above the floor.

c. Areas greater than six feet measured horizontally from any tier.

d. Staff areas within the security perimeter.

5. Grilles, diffusers, and face plates shall be constructed of stainless steel in inmate shower areas and stainless steel or aluminum in kitchen areas. Thickness of stainless steel grilles and diffusers for shower areas shall be as required for the security level indicated in this section.

6. Consideration shall be given to upsizing grille and diffuser sizes, but not openings in face, to compensate for pressure drop due to anticipated paint buildup.

7. Consideration shall be given to locating inlets and outlets to provide proper distribution of air and prevent short circuiting.

C. Opening protectives. Duct and other penetrations of security walls, security floors, security ceilings or security roof shall be protected by bar grille or woven rod meeting the dimensional requirements for walls in this chapter when they are larger than:

1. Eight inches by eight inches.

2. Five inches in one direction if the other dimension is larger than eight inches.

3. Exceptions:

a. Duct bars are not required in wall penetrations in the interior security walls located within an individual housing unit, or the inner wall of their integral sally port. Duct bars are required in penetrations of control rooms.

b. Duct bars are not required if maximum security grilles are provided in interior security walls or interior security ceilings in accordance with subsection B of this section.

D. Within the secure perimeter, portions of the mechanical system requiring maintenance or inspection shall be located so it cannot be accessed by inmates.

E. Supply, return, or exhaust through chases shall be ducted.

F. Armories shall have a dedicated exhaust to the outside of the building.

G. Control rooms shall have dedicated HVAC systems.

6VAC15-81-1000

6VAC15-81-1000. Plumbing.

A. Showers.

1. Showers shall include a soap dish and drain. Shower heads shall be positioned to confine water flow to shower stall.

2. Hot and cold or tempered running water shall be available in all showers. Hot and cold running water shall be available in all lavatories. Hot water, which is accessible by inmates, shall be controlled by a temperature limiting device to preclude temperatures in excess of 105 degrees F.

3. Toilet area wall, floor, and ceiling surface finishes shall be durable, washable, and resistant to water, mold, and mildew.

4. Shower ceiling, wall, and floor surface finishes shall be durable, washable, and resistant to water, mold, and mildew. Shower and shower area floor surface finishes shall be slip resistant. The reviewing authority may require that inmate showers be constructed from stainless steel.

5. All showers for inmate use shall be operated by metering push button control.

B. Plumbing fixtures.

1. Plumbing fixtures in maximum security housing units shall be stainless steel. ]

2. In indirect supervision medium security housing units, toilets and lavatories shall be stainless steel.

3. In minimum security housing units and direct supervision medium security housing areas, toilets shall be a minimum of commercial grade tankless toilets and commercial grade lavatories.

4. Soap holders in showers and toilet paper holders shall be the recessed type.

5. Showers providing ADA accessibility designed with fixed low shower head shall have a second head at standard height.

6. Where an ADA accessible mirror is provided, a regular height mirror shall also be provided. Height to bottom of regular height mirror is recommended at 53 to 57 inches.

7. Consideration shall be given to maintenance and sanitation (ponding water and soap) and suicide resistance when selecting grab bars in ADA accessible showers.

8. All toilets for inmate use shall be operated by push button activators. Lavatories for inmate use shall be operated by metering push button activators.

9. Inmate plumbing fixtures in sally ports shall be maximum security.

10. Gooseneck faucets shall not be allowed on lavatories in inmate accessible areas.

C. All floors and tiers in housing units shall be provided with adequate drainage to handle standing water associated with shower areas, toilet or sprinkler overflows, and cleaning.

D. Kitchens and laundries shall be provided with adequate drainage.

E. Janitorial closets with mop sinks and storage shall be provided in every inmate housing unit. Janitorial closets shall be provided in proximity to intake and to serve corridors.

F. Toilet facilities for the use of security and administrative staff and inmates shall be located throughout the building. Staff toilet facilities shall be provided in master control stations. Staff toilet facilities shall be provided in, or convenient to, other control stations or control rooms.

G. PVC or other plastic piping, one-half inch or greater, shall not be used above the ground floor slab within the secure perimeter of the jail. For transitions, PVC piping may extend not more than six inches abovethe ] floor.

H. Plumbing fixtures and lines shall not be located above security electronic rooms.

I. Isolation valves and balancing valves are recommended to facilitate maintenance. Butterfly valves are not recommended.

J. As a minimum, a water supply shutoff controllable from outside each housing unit shall be provided from a location readily accessible by staff but not by inmates. Remotely controlled water supply shutoff valves should be considered for individual inmate cells, especially at special housing.

K. Gravity sanitary drainage mains and fittings serving two or more fixtures in housing units shall have a minimum inside dimension of six inches.

L. For inmate toilets with a gravity sewer, a cleanout with interceptor pin at each tee in chases is recommended.

M. All sanitary and stormwater piping penetrating a secure perimeter wall, security floor, secure recreation yard, or vehicular sally ports shall not exceed eight inches in diameter. If flow calculations require a pipe diameter greater than eight inches, a series of eight-inch or smaller pipes equivalent to or greater than the flow area calculated shall be used. It is expected that multiple pipes be installed as a duct bank.

N. All showers shall be provided with mechanical exhaust directly from the shower compartment. Single showers shall be exhausted individually. In the case of multiple showers without full height partitions between the showers, the exhaust may be from a centralone ] location from the shower area.

O. All fixtures shall be low flow, water saving type.

P. Inmate lavatories, drinking fountains, toilets, and urinals inside the secure perimeter shall not have exposed piping and components.

6VAC15-81-1010

6VAC15-81-1010. Electrical.

A. All wiring, conductors, and control tubing shall be concealed to the greatest extent possible.

1. Where wiring is exposed and accessible by inmates, it shall be housed in intermediate metal conduit (IMC) or rigid metal conduit (RMC) with threaded fittings.

2. Rigid nonmetallic conduit (PVC or CPVC) shall not be used above ground floor slab within the secure perimeter except when encapsulated in concrete or grouted concrete masonry units. For transitions, rigid nonmetallic conduit may extend not more than six inches above floor.

3. Flexible metallic conduit not exceeding six feet in length shall be allowed above ceilings.

4. Flexible conduit, if required for a moving part of a device (e.g., pan-tilt-zoom camera), shall not exceed 12 inches exposed and shall be liquid tight or equivalent.

5. Electrical metallic tubing (EMT) and other types of conduits are not permitted within the secure perimeter.

B. The intensity of artificial lighting shall be in accordance with the requirements of 6VAC15-40, Minimum Standards for Jails and Lockups.

C. Standby power.

1. A standby power source shall be provided sufficient to sustain, as a minimum, life safety operations, security systems, refrigerators, and freezers.

a. "Life safety operations" means the function of certain electrical, mechanical, and other building equipment provided for the purpose of ensuring the life, health, and safety of building occupants in an emergency situation.

b. Fuel capacity shall be provided for a minimum of 72 hours of operation without refueling.

c. Consideration shall be given to emergency power for nonemergency lighting.

2. Consideration shall be given to protection of generators, standby power source, and fuel sources from unauthorized access or damage by location, fencing, or enclosure.

D. Light fixtures.

1. The security level of fixtures shall be consistent with the security level of the area where located.

2. Security light fixtures shall be surface mounted to any ceiling that is the secure perimeter. Exception: Security fixtures that are designed for, integral to, and maintain the security level of the ceiling, which is not the secure perimeter, may be recessed.

3. Fixtures installed in nonsecure lay-in ceilings may be standard fixtures with vandal resistant lenses.

4. Suspended ceiling mounted lighting fixtures in maximum and medium security housing units shall be supported from the structure above with threaded rods, independent of any ceiling grid or framework.

E. Placement of receptacles and lighting switches in individual cells is discouraged. Consideration should be given for access to power for medical devices.

F. Surge protection shall be provided on power supplies for electrically powered systems and service to include those that leave the building.

G. Lightning protection with a UL Master Certification is required for the facility.

6VAC15-81-1020

6VAC15-81-1020. Smoke control.

A. A smoke control system shall be provided for dormitory and celled areas such as intake, medical, special purpose, and general population housing.

B. The pressurization method, with a minimum of 24 air changes per hour of exhaust and 20 air changes per hour of makeup air, is preferred, but the exhaust method may be used.

C. Exit corridors shall be positively pressurized to minimize smoke migration into the area and keep the path of egress clear of smoke.

D. A smoke test shall be performed prior to acceptance of the building. The local fire department, local building official, facility safety officer, or their designees shall be invited to witness the smoke tests, and the tests shall be witnessed by the reviewing authority. The areas to be tested shall be at least one each of a typical dormitory and one of each typical celledareas area ], such as intake, medical, segregation and each configuration of general housing, as determined by the reviewing authority.

E. Smoke machines to perform the tests shall be furnished by the owner or the owner's contractor. Smoke machines provided shall be of sufficient size and capacity to perform the tests in a short period of time.

F. Understanding that there are many variables involved, the desired results of the tests are as follows: from start of smoke machine to system alarm shall be two minutes or less; from system alarm to system activation shall be 30 seconds or less; from system activation to distinguish an egress path from the center of the room to an exit shall be two minutes or less; and from system activation to the space being sufficiently clear to reset the system shall be 30 minutes or less.

6VAC15-81-1030

6VAC15-81-1030. Fire protection.

A. Sprinkler heads in inmate accessible areas shall be detention type heads.

B. Exposed fire alarms, smoke detectors, heat detectors, and audible and visual signaling devices shall be mounted as high as practicable, and if below 12 feet, they shall be covered with heavy-gage tamper-resistant protective cages securely fastened to the surface. All exposed devices including sprinkler heads in gymnasiums or indoor recreation areas shall be covered with protective cages.

6VAC15-81-1040

Article 6
Miscellaneous Construction Features

6VAC15-81-1040. Jail equipment.

A. All jail security equipment, fixtures, hardware, etc. shall be of a design to meet the security level consistent with the intended use of the space.

B. Bunks installed in maximum and medium security cells shall be bolted through the wall, welded to imbeds, or bolted or welded to inserts cast into the wall or floor.

C. Fixed tables and seats shall be through-bolted through the wall, welded to imbeds, or bolted or welded to inserts cast into the wall or floor.

D. Door closers within the secure perimeter shall be the concealed arm type.

E. All equipment and systems shall be installed in accordance with manufacturer instructions unless otherwise required by this chapter or approved by the reviewing authority to be installed differently.

F. Exposed surfaces of all metal tables, bunks, seats, cabinets, grab rails, stringers, hand and guard rails, food passes, windows, doors, frames, shelves, and similar items shall have smooth edges to reduce risk of cutting or other injury.

6VAC15-81-1050

6VAC15-81-1050. Interstitial spaces.

Interstitial spaces above cells, freezers, refrigerators, dryers, showers, stand-alone offices, and similar shall be enclosed to facilitate detection of tampering and prevent unauthorized access and to eliminate blind spots.

6VAC15-81-1060

6VAC15-81-1060. Security fasteners.

A. Fasteners within the secure perimeter shall be pinned Torx or flush break-off head style fasteners installed with thread locking fluid. Spanner type screws are prohibited.

B. Security fasteners are required in locations as follows:

1. Direct supervision control panels.

2. Inmate accessible elevator cabs and control panels.

3. Security lock mounting plates.

4. Glazing stops for security windows.

5. Security light fixtures.

6. Hinges for security doors.

7. Field fabricated equipment.

8. Installed furnishings and equipment including annunciator panels, fire extinguisher cabinets, thresholds, kickplates, grab bars, mirrors, floor drains, air diffusers, light switch plates, outlet covers, intercoms, thermostats, and cameras in inmate accessible areas.

C. Fixed tables and bunks shall be secured with fasteners as specified in this section or with peened or tack-welded anchor bolts and nuts to prevent removal.

D. Security fasteners are not required for the following:

1. Mechanical, electrical, generator, elevator equipment, or communication equipment in locked rooms with security doors not accessible to inmates or inside enclosed control rooms.

2. Above security ceilings, behind secure locked access doors or panels, and within secure pipe and duct chases.

3. Movable furnishings, storage shelving, or cabinet hardware.

4. Laundry and kitchen equipment.

5. Equipment mounted higher than 15 feet above finished floor or within six feet of the tier.

6. Outside the secure perimeter.

6VAC15-81-1070

6VAC15-81-1070. Food, paper, and medicine passes.

A. A pass for food and medicine shall be installed in all maximum security cell doors. For purposes of this requirement, holding, intake, maximum security housing, classification, and special purpose cells are considered maximum security.

B. A pass for food shall be installed in a wall or inner sally port door of each housing unit. The food pass shall be lockable and operable from the sally port interior and shall not interfere with the operation of the door.

C. Locking passes shall be installed with the lock and fold down shelf on the side of the door or wall away from the inmates.

D. The size of a food or medicine pass shall be no more than five inches high and at least 15 inches wide or designed to facilitate passage of trays to be used. Food passes shall be installed at a maximum height of 36 inches to the top of the opening.

E. A minimum of a paper pass shall be installed from each control room to the adjoining corridor.

6VAC15-81-1080

6VAC15-81-1080. Communication.

A. A secure means of communication and a paper pass shall be provided between control room and each dayroom and between magistrate's office and intake.

B. A secure means of communication and a paper pass shall be provided between law-enforcement lobby and intake.

C. In areas where voice communications through the glazing is required or desired, such as magistrate, visitation, and control rooms, a system utilizing vandal resistant individual speakers, microphones, intercom, telephone,speak around speak-around ] frames or approved equivalent shall be specified.

6VAC15-81-1090

6VAC15-81-1090. Interior finishes.

A. In secure areas, all interior exposed walls, partitions, and ceilings shall have a low maintenance, nonabsorbent durable finish.

B. All floor surfaces shall be of a durable, low maintenance, nonabsorbent material.

C. If concrete floor surfaces are used, they shall be finished with a sealer or coating.

D. Base molding is not recommended in inmate accessible areas within the secure perimeter.

6VAC15-81-1100

6VAC15-81-1100. Acoustics.

A. Acoustical treatment shall be provided at a minimum in housing units, activity areas, and intake.

B. Acoustical treatment shall be damage resistant.

6VAC15-81-1110

6VAC15-81-1110. Security sealants.

A. General.

1. Security sealants shall be either elastomeric (tamper resistant: hardness 50 or greater) or low-mod gel (pick-resistant: hardness 70 or greater) type.

a. Tamper resistant sealants shall be provided within all inmate occupied areas subject to continuous supervision.

b. Pick resistant sealants shall be provided within all inmate occupied areas not subject to continuous supervision, such as cells.

2. Where open joints exceed security sealant capabilities to provide a full seal, a metal cover shall be provided with security sealant at its full perimeter.

3. Tamper resistant sealant with range of movements suitable for the application shall be used. Pick resistant sealant shall not be used in movable building joints.

4. Joints above ceilings, those covered by expansion joint covers or otherwise concealed are excluded from requirements for security sealants.

5. Security sealants shall be installed with a primer and in accordance with manufacturer written recommendations.

B. Inmate occupied areas.

1. Tamper resistant sealant shall be provided as transition between surface applied floor finish and transition to wall face in lieu of an applied wall base.

2. Within all cells, pick resistant sealants shall be provided for gaps and open joints at the perimeter of all permanent materials, furnishings, fixtures, and devices.

3. Tamper resistant sealant shall be provided for gaps and open joints in other than inmate cells at the perimeter of all fixtures and devices that are removable if not designed to be continuously supervised.

4. Locations for application of tamper resistant sealant include the following:

a. Dayrooms.

b. Visitation (inmate side).

c. Classrooms.

d. Indoor recreation and multipurpose rooms.

e. Inmate toilets, lavatories, and shower areas.

5. Security sealant is not required higher than 12 feet above the finished floor or beyond six feet horizontally of guard rails enclosing tier floor and landing levels in dayrooms.

6VAC15-81-1120

6VAC15-81-1120. Fencing.

A. Two levels of security fencing are as follows:

1. Inmate containment fencing designed for outdoor recreation areas outside the secure perimeter shall consist of:

a. Two fences at least 12 feet in height and at least 10 feet apart.

b. Fence fabric shall be at least nine-gage, 2-1/2-inch mesh maximum opening, galvanized steel interwoven wire.

c. Razor wire shall be provided and installed per manufacturer recommendations on the top of both fences in the vee arms or on the outrigger arm on the inmate side at the top.

d. A third row of razor wire shall be located between the fences on the inmate side, adjacent to the outside fence.

e. All razor wire shall be a minimum of 24/30 inch double helix coil constructed of100 percent 100% ] stainless steel.

2. Fencing designed for short-term supervised emergency containment shall be:

a. At least 12 feet high.

b. At least nine-gage and 2-1/2-inch maximum opening mesh.

c. Galvanized steel wire interwoven fence fabric.

d. Topped with a minimum of three rows of barbed wire securely fastened to support arms at the top of line and corner posts angled to the inmate side.

B. Fence components including the top and bottom rails, line posts, terminal posts, tension bars, attachments, concrete footings for the fence, walk gates and truck gates, shall be in accordance with manufacturer recommendations.

C. Both top and bottom selvage of the fence fabric shall be twisted and barbed.

D. All exterior fencing shall be effectively grounded.

E. After installation, all threaded fittings, connectors, and bolts shall be tack welded or peened to prevent nuts and pins from being removed. All exposed threads and connector twisted wire tie ends shall face away from the inmate side of the fence, except for double fences where the exposed threads and connector twisted wire tie ends shall face between the fences.

F. All twisted wire tie down wires shall be minimum nine-gage galvanized steel and twisted a minimum of two turns at each end.

G. Hog ring type connectors are not allowed in fencing construction.

H. Fences are not required to have barbed wire if protected by razor wire.

I. Openings between the fence post and building shall not exceed two inches.

J. Bracing shall be shielded or installed on the side of fenced away from inmates, except for double fences where the connectors and bolts shall be between fences.

K. Lock assemblies for gates in fence shall be protected from unauthorized access and tampering.

L. Tension wires are not permitted in lieu of bottom rails.

6VAC15-81-1130

Part VI
Community Custody Facilities Design and Construction

Article 1
General

6VAC15-81-1130. Community custody facilities design and construction - general.

A. For localities or regional facilities that demonstrate a need based on the needs assessment, a community custody facility meeting the requirements in this section may be constructed with a number of beds in accordance with 6VAC15-81-220 A.

B. These structures are designed to house community custody inmates as defined in this chapter.

C. When designing the facility, specific consideration shall be given to appropriate traffic patterns; groups of functions; facilitating ease of movement to, from, and within functions; clear sightlines to eliminate blindspots; efficiency and economy of staffing; PREA; and facilitating a smooth, logical sequence of operation.

D. Material and installation shall be in accordance with manufacturer recommendations or as otherwise noted in this chapter.

6VAC15-81-1140

Article 2
Housing Design

6VAC15-81-1140. Separate building.

Community custody housing shall be constructed as a building separate from the secure portion of the jail or separated from the secure portion of the facility by the secure perimeter.

6VAC15-81-1150

6VAC15-81-1150. Traffic pattern separation.

If secure and community custody housing are provided in the same building, the design of the facility shall provide exterior and interior traffic patterns to assure separation of secure and community custody populations.

6VAC15-81-1160

6VAC15-81-1160. Type of construction.

Perimeter walls shall be of masonry, concrete, stone, metal, or other similar durable nonfabric, noncombustible material. The reviewing authority may require that perimeter walls, floor, and roof or ceiling meet secure perimeter requirements.

6VAC15-81-1170

6VAC15-81-1170. Occupancy.

Community custody housing shall be designed to consist of multiple occupancy cells or dormitories. If dormitories are utilized and design capacity of community custody exceeds 24, at least two housing units are required.

6VAC15-81-1180

6VAC15-81-1180. Separation of males and females.

A community custody facility that contains housing units for both males and females shall have the housing units designed and constructed to prohibit normal communication by sight and sound between the two.

6VAC15-81-1190

6VAC15-81-1190. Housing unit size.

A. Housing units shall be dormitories or multiple occupancy cells.

1. Multiple occupancy cells shall be designed for no more than four inmates per cell and shall be sized in accordance with the current American Correctional Association Standards for Adult Local Detention Facilities. Multiple occupancy cells shall be configured to open into a dayroom.

2. Dayroom space shall contain no less than 35 square feet of space for each inmate for which the unit is designed to serve. Calculation of this space shall not include sally ports, visitation booths, stairs, area under stairs, toilet, shower, and lavatory areas. On the first level an, 18-inch wide path in front of all cell fronts, toilets, and showers shall not be counted as dayroom space.

3. Dormitories shall be constructed to provide 85 square feet of space per inmate for each inmate for which the area is designed. The 85 square feet associated with dormitory space is normally separated into 50 square feet for sleeping and 35 square feet for activity. Calculation of this space shall not include sally ports, stairs, area under stairs, or toilet, shower, and lavatory areas.

B. Ceiling heights in these cells areas shall meet the requirements of the table in 6VAC15-81-930 C 2.

C. Housing units shall be designed to accommodate no more than 48 inmates per dormitory or 64 inmates per housing unit with multiple occupancy cells.

6VAC15-81-1200

6VAC15-81-1200. Building access.

The facility shall be designed for the capability to monitor ingress and egress to the facility. Space shall be provided outside of the housing unit for search, work clothes lockers, showers, and toilet facilities. If attached to a secure facility, the primary entrance and exit to the facility shall be separate from that of the secure portion of the facility. Any connection between the secure portion and the community custody portion shall besally-ported sally ported ].

6VAC15-81-1210

6VAC15-81-1210. Fixtures and furnishings.

A. Each housing unit shall be provided with natural light, toilet fixtures, hot and cold running water, drinking fountain or lavatory with a sanitary bubbler, mirrors, bed or bunk, tables and seating, and storage space for personal items to accommodate the number of inmates for whom it is designed.

B. Showers, lavatories, and toilets shall be located within the dayroom or dormitory.

6VAC15-81-1220

6VAC15-81-1220. Services.

Space or provisions shall be made for food service, laundry, commissary, and other support services.

6VAC15-81-1230

Article 3
Additional Design Features

6VAC15-81-1230. Elevators.

Elevators, if provided, shall be of sufficient size to transport food carts and at least one elevator per facility shall be of sufficient size to transport wheeled stretchers or gurneys.

6VAC15-81-1240

6VAC15-81-1240. Corridors.

Corridors used for the movement of inmates, stretchers, food carts, etc. shall be constructed to provide a minimum of five feet in width and height meeting the requirements of the table in 6VAC15-81-930 C 2.

6VAC15-81-1250

6VAC15-81-1250. Door swing.

Door swings for any space utilized by inmates shall open away from the inmate occupied side.

6VAC15-81-1260

6VAC15-81-1260. Voice and visual communication.

A. The facility shall be equipped with a system capable of communicating with the master control of its associated facility.

B. To enhance operations and security, intercom and CCTV systems shall be considered.

6VAC15-81-1270

6VAC15-81-1270. Telephone.

Provisions shall be made for inmate telephone and video communication services available at appropriate locations within the facility.

6VAC15-81-1280

6VAC15-81-1280. Multipurpose space.

A minimum of 15 square feet per inmate expected to use the space at any one time, but not less than 360 square feet of space shall be provided for indoor recreation or multipurpose use.

6VAC15-81-1290

6VAC15-81-1290. Drains, storage, and janitorial closets.

A. Floor water drains shall be centrally located in all housing units and adjacent to shower, toilet, and lavatory areas.

B. Storage and janitorial closets with mop sinks shall be provided in or in proximity to housing units.

6VAC15-81-1300

6VAC15-81-1300. Standby power and emergency release provisions.

A. A standby power source shall be provided sufficient to sustain, as a minimum, life safety operations, security systems, refrigerators, and freezers.

1. "Life safety operations" means the function of certain electrical, mechanical, and other building equipment provided for the purpose of ensuring the life, health, and safety of building occupants in an emergency situation.

2. Fuel capacity shall be provided for a minimum of 72 hours of operation without refueling.

3. Consideration shall be given to standby power for nonemergency lighting.

B. Emergency release provisions shall be made for unlocking or group release of cell doors in case of fire, power failure, or other emergencies.

6VAC15-81-1310

Article 4
Construction, Mechanical, Plumbing, and Electrical Requirements

6VAC15-81-1310. Interior finishes.

A. All interior exposed walls, partitions, and ceilings shall have a low maintenance, nonabsorbent durable finish.

B. All floor surfaces shall be of a durable, low maintenance, nonabsorbent material.

C. If concrete floor surfaces are used they shall be finished with a sealer or coating.

6VAC15-81-1320

6VAC15-81-1320. Windows, doors, and locks.

A. Doors, windows and frames shall be commercial grade or detention type.

B. Window openings shall be screened, locked, fixed, or otherwise controlled or designed to prevent unauthorized entry or passage of contraband.

C. Magnetic locks are prohibited.

6VAC15-81-1330

6VAC15-81-1330. Climate control.

A. Heat and air conditioning shall be provided in all rooms in the facility so that a temperature not less than 65 degrees F or more than 85 degrees F is maintained.

B. Mechanical, electrical, and laundry spaces may be mechanically ventilated.

C. Special consideration shall be afforded to additional cooling in kitchen, food storage areas, and rooms containing heat sensitive and electronic equipment.

6VAC15-81-1340

6VAC15-81-1340. Mechanical.

A. Thermostats, sensors, control wiring, and control and pneumatic tubing for the mechanical system shall not be inmate accessible.

B. Consideration shall be given to locating balancing dampers close to or integral with diffusers so they can be adjusted and checked without the installation of access panels.

6VAC15-81-1350

6VAC15-81-1350. Plumbing.

A. Shower and toilet areas, including ceilings, shall be provided with a durable surface finish to withstand humidity and cleaning.

B. All exposed plumbing shall be kept flush with the walls and ceilings. Exposed pipes shall not be inmate accessible.

C. Hot water for inmates shall be controlled by a temperature limiting device to preclude temperatures in excess of 105 degrees F.

D. Actuating valves provided on lavatories and showers shall be the metering type.

E. Toilets equipped with tanks are prohibited.

6VAC15-81-1360

6VAC15-81-1360. Electrical.

A. All wiring, conductors, and control tubing shall be concealed to the greatest extent possible.

1. Where wiring is exposed and accessible by inmates, it shall be housed in intermediate metal conduit or rigid metal conduit with threaded fittings.

2. Rigid nonmetallic conduit (PVC or CPVC) shall not be used above the ground floor slab except when encapsulated in concrete or in concrete masonry units. For transitions, rigid nonmetallic conduit may extend not more than six inches above floor.

3. Flexible metallic conduit not exceeding six feet in length may be installed above ceilings.

4. Electrical metallic tubing (EMT) may be installed above ceilings. EMT, if utilized, shall have compression fittings.

5. Flexible conduit, if required for a moving part of a device (e.g., pan-tilt-zoom camera), shall not exceed 12 inches exposed and shall be liquid tight or equivalent.

6. Set screw fittings and other types of conduits are not permitted.

B. Surge protection is recommended on power supplies for critical life safety, security, and telephone systems. Surge protection shall be considered on control and alarm circuits that leave the building.

6VAC15-81-1370

6VAC15-81-1370. Lighting.

A. Natural light is required in inmate housing units. Consideration shall be given to providing natural light in renovation projects that provide new inmate housing.

B. Intensity of artificial lighting shall be in accordance with requirements for artificial light in 6VAC15-40, Minimum Standards for Jails and Lockups.

C. Light fixtures shall be a minimum of commercial grade secured with tamper resistant screws.

D. Provisions are required for night lighting.

E. Lights and electrical outlets shall be provided for walk-in type plumbing chases.

6VAC15-81-1380

6VAC15-81-1380. Equipment.

Equipment and fixtures shall be a minimum of commercial grade.

6VAC15-81-1390

Part VII
Lockup Design and Construction Requirements

6VAC15-81-1390. Lockups and cells.

A. Lockups shall be composed of individual or group cells.

B. Cells shall be designed to contain a minimum of 45 square feet for single occupancy cells plus 15 square feet per inmate for each additional inmate for which the cell is designed.

6VAC15-81-1400

6VAC15-81-1400. Separation.

 [ Facility The facility ] shall be designed for the necessary sight and sound separation of males, females, and, if planned, of juveniles and with consideration to PREA.

6VAC15-81-1410

6VAC15-81-1410. Floor drains.

Sufficient floor water drains shall be provided throughout the lockup to prevent water from standing on the floors.

6VAC15-81-1420

6VAC15-81-1420. Monitoring.

A. Lockups shall be designed to facilitate monitoring by direct visual observation with backup by CCTV.

B. Consideration shall be given to appropriate traffic patterns; groups of functions; facilitating ease of movement to, from, and within functions; clear sightlines to eliminate blind spots; efficiency and economy of staffing; PREA; and facilitating a smooth, logical, and orderly sequence of operation.

6VAC15-81-1430

6VAC15-81-1430. Fixtures for inmates.

Each cell shall be provided with a stainless steel combination toilet and lavatory with hot and cold running water with an integral drinking fountain.

6VAC15-81-1440

6VAC15-81-1440. Cell furnishings.

Each cell shall be equipped with a stationary steel or concrete wall bunk or bench.

6VAC15-81-1450

6VAC15-81-1450. Secure space.

Secure space shall be provided for inmate records, logs, and storage and inventory of inmate property.

6VAC15-81-1460

6VAC15-81-1460. Telephones.

Telephones shall be available for use by inmates in the admissions area.

6VAC15-81-1470

6VAC15-81-1470. Visiting space.

Space for confidential attorney visiting shall be provided.

6VAC15-81-1480

6VAC15-81-1480. Construction requirements.

All components of cells, sally ports, and the room or space containing the cells shall meet the requirements for maximum security construction in this chapter unless otherwise specified in this part.