Virginia Regulatory Town Hall

Preliminary Draft Text

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Action:
Promulgate 6 VAC 15-81 to replace 6 VAC 15-80
Stage: NOIRA
 
6VAC15-80

CHAPTER 80
STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES

6VAC15-81

CHAPTER 81

STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION & REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES

6VAC15-81-10

Part I
Introduction

Article 1
Definitions

6VAC15-81-10. Introduction.

The process of planning, design and construction of a local regional correctional facility is both complex and costly. To assist localities in this process, the Commonwealth provides for technical assistance and reimburses a portion of the approved project cost. The Standards for Planning, Design, Construction and Reimbursement of Local Correctional Facilities were first developed in 1993 in response to legislation that required localities seeking reimbursement for a jail project to submit a Community-Based Corrections Plan for approval by the Board of Corrections.  For the first time, regulations were presented in one comprehensive document as a guide that outlined the requirements for a plan including submission procedures, sequence, and timing of events and the criteria for and details of the jail project including planning, design, materials, construction, and reimbursement. These Standards are minimum requirements and are applicable to projects requesting reimbursement for new construction, replacement, expansion, or renovation.

The portion of these Standards relating to design, construction and reimbursement are the minimum requirements to qualify for State financial participation in a jail construction project.  The intent is to provide a well thought out facility designed in a cost, space, and operationally effective manner that includes adequate housing, program, administration, and support space.  These Standards, written to allow the Owner or Owner's agent to have as much latitude as possible for innovation and to meet local preferences, are focused on attaining a design that provides for maximum flexibility and efficiency in housing, programs, ease of operation, and maintenance while maintaining security and allowing for future expansion.  New or improved methods of construction or materials will be reviewed and considered.

With these Standards, an owner will be able to develop a document that provides for an analysis of local detention and correctional facilities considering current pre-and post-trial alternative programs and criminal justice system practices.  This analysis will describe the use of existing facilities, document the need for immediate and long term jail capacity, provide for efficient staffing of the facility or facilities, and identify programs and services that can alleviate or reduce the need for some of the projected additional bed-space.

These Standards present a comprehensive concept of "systems planning" to assist localities to plan for the development or improvement of local or regional correctional services including facilities and pre-and-post trial alternative programs. These Standards also require a minimum ten-year jail population forecast based on the projected opening date of the new facility. The systems planning process encourages localities to look beyond their current needs and to plan for the future by building future support space now. It also encourages localities to address the short and long-term correctional facility needs of their communities related to site planning by examining the inter-relationship between magistrates, courts, and prosecutorial services.  With guidance and assistance from the reviewing authority, an owner can prepare a plan which addresses their future needs in a cost effective and efficient manner and meet the biennial submission, review, approval, and budgeting schedule necessary to comply with the statutory requirements for jail project reimbursement. For this reason, a meeting with the State's team at the earliest juncture is strongly recommended.

6VAC15-81-20

6VAC15-81-20. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"ACA" means American Correctional Association.

"Acceptable" means those applicable standards or practices with which a registered professional architect, engineer or other duly licensed or recognized authority must comply.

"Access openings" means panels or doors used for access into areas including but not limited to ceilings, pipe chases, plumbing chases or shafts.

"Accessible by inmates" see "Inmate accessible"

"ADA" means Americans with Disabilities Act.

"ADA accessible" means in compliance with ADA.

"ADP" means Average Daily Population.

"A/E" means the architect or engineer and their associated firm hired by the Owner for study of, design and/or construction of the jail project.

"Administrative area" means an area of the jail dedicated to maintaining the operation of the jail facility. 

"Analysis" means a detailed examination of the local or regional criminal justice system and its elements in order to determine the impact these elements have had on the need for current and future jail space.

"ANSI" means American National Standards Institute.

"Approved or approved type" means an item approved by the reviewing authority.

"Artificial light" means light other than natural light. 

"ASTM" means the American Society for Testing and Materials the most current edition. When ASTM is referenced, the reference is to the Standards in ASTM Standards on Detention and Correctional Facilities, unless otherwise specified.  Testing for compliance with ASTM Standards shall be performed by an independent nationally recognized testing laboratory.

"Board" means the Virginia State Board of Corrections.

"Board Standards" means 6VAC15-81, Minimum Standards for Planning, Design, Con-struction and Reimbursement of Local Correctional Facilities, and 6VAC15-40, Minimum Standards for Local Jails and Lockups as promulgated by the Board of Corrections.  Also referred to as Standards.

"BR" means bullet resistant meeting the level of ballistics requirements of ASTM F1233 for weapons capable of concealment and UL 752 Level III, super power small arms. This glazing shall be low spalling or no spalling.

"Building Code" means the current edition of the Virginia Uniform Statewide Building Code, the Virginia Industrialized Building Code and the Virginia Statewide Fire Prevention Code.

"Campus style facility" means a facility that is designed to require the inmates to walk outdoors to access multiple buildings on the same site. 

"C-BCP" see Community-Based Corrections Plan.

"CCJB" means Community Criminal Justice Board.

"CCTV" means Closed Circuit Television or electronic surveillance system.

"Ceilings" means overhead interior surface that covers the upper limit of an interior room or space.

"Cell" means a space the size of which are specified in these Standards enclosed by secure construction containing plumbing fixtures and usually a bunk in which an inmate is detained or sleeps.  Cells can be single or multiple occupancy depending upon custody level.

"Cell tier" means levels of cells vertically stacked above one another within a housing unit.

"Central intake unit" means an area constructed to provide, at a minimum, space for intake, temporary holding, booking, court and juvenile (if approved for juveniles) holding, classification and release functions.

"Chief Jailor or Chief Correctional Officer" means that individual who is in charge of the day to day operation of the jail facility

"Clear height" means distance from the floor to the ceiling/roof or lowest hanging or suspended utilities or fixture.

"Classification cell or unit" means a cell or unit utilized for short term holding of inmates for classification purposes after intake/booking and prior to being assigned to general population or other housing.

"Climate control" means temperature appropriate to the summer and winter comfort zones.

"Community Based Corrections Plan" means a comprehensive assessment of owner's(s') correctional needs and how these needs will be met through submissions of a 1)Needs Assessment and 2)Planning Study.

"Community Custody" means inmates incarcerated by the judicial system and classified for involvement in local work forces; participating in work, education, and rehabilitation release; and weekend and non-consecutive sentencing.

"Construction completion" means the construction of the building is considered complete when a Certificate of Occupancy or Temporary Certificate of Occupancy is issued for the building to be occupied by inmates.

"Construction documents" means the detailed working drawings and project manual containing detailed specifications and other supporting documents as approved by the reviewing authority.

"Contact visiting" means a space where inmates and visitors at a minimum may pass papers to one another.

"Control room" means a space enclosed by secure walls, secure roof or secure ceiling and secure floor from which a jail officer may supervise inmates and control security systems in a portion of the jail, such as locks, doors, etc.

"Control station" means a space not enclosed by security walls, roof or ceiling and floor from which a jail officer may supervise inmates and control security systems in a portion of the jail, such as locks, doors, etc.

"Core space" means areas that provide essential functions that support the correctional facility that may include, but are not limited to, intake/release, kitchen, laundry, medical/ dental/ dispensary, property storage, central visitation, vehicular sallyport and main mechanical/ electrical/ security electronics rooms.

 "Cooperative Agreement" means a formal contract between those jurisdictions participating in a regional jail that specifies their mutual financial and legal obligations relating to the ownership, administration and maintenance of the jail.

"Correctional facility" see Local Correctional Facility.

"CWFAM" means cementitious wood fiber acoustical material.

"Dayroom" means a secure area contiguous to an inmate sleeping (cells, or rooms) area, with controlled access from the inmate sleeping area, to which inmates may be admitted for daytime activities.

"Department" means the Department of Corrections.

"Design capacity" means the maximum number of general beds for which the facility is designed and constructed based on the space requirements in these Standards as established by the Board of Corrections.

"Direct Supervision" means a specific style of management where correctional officers are stationed fulltime inside the dayroom rather than solely observing inmate activity from within secure control points.  Within this concept, services are generally brought to the inmate rather than taking the inmate to the service.

"Direct visual observation" means direct line of sight by a correctional officer, not CCTV.

"Dormitory" means an area designed for accommodating five or more inmates and used to house minimum custody and community custody inmates.

"EMT" means electrical metallic tubing.

"Encapsulation" see Secure encapsulation.

"Enlargement or expansion" means to add an area of new construction to an existing local correctional facility by constructing additional area(s).

"Expanded metal" means metal diamond shaped openings in accordance with ASTM F1267, Type I or Type II – 13 gage with ½ inch openings or 9 gage with ¾ inch openings.

"Facility" means a jail or lockup including all associated buildings and site.

"Federal population" means a prisoner being held for any federal authority in a local correctional facility.  This includes ATF, ICE, military corrections, Homeland Security, FBI, State Department and any other federal agency.

"50% completion" (of construction value) means the day the project reaches the 50% point between the issuance of a building construction permit and the issuance of the final certificate of occupancy.

"FIPS" means Federal Information Processing System.

"General population housing" means maximum, medium, minimum and community custody housing.  General population excludes special purpose cells and intake or booking.

"Glazing" means any infill material, usually transparent or translucent glass, polycarbonate or combination thereof, and related components, used in a framed assembly.

"HMMA" means Hollow Metal Manufacturers Association.

"Holding" means a space or room designed for temporary containment of detainees or inmates while awaiting actions such as transfer, transportation, release, etc.  Holding of this nature usually does not exceed four hours. It is recommended that holding be located adjacent to intake.

"Housing unit" means a group of single person cells, multi occupancy cells, or group of such cells with a common dayroom, dormitory, intake, special purpose or classification areas which provide accommodations for sleeping, approved personal effects, and personal hygiene. 

"IMC" means Intermediate Metal Conduit.

"Indirect Supervision" means supervision method other than Direct Supervision.

"Inmate" means any person committed to a jail by a legal commitment document.

"Inmate accessible" means areas an inmate occupies or utilizes inside the secure perimeter, including all sallyports.

"Intake" means a cell, group of cells and open seating within a jail designed to hold one or more persons while awaiting processing, booking, classification or to the general housing units after booking. Intake holding time does not usually exceed 72 hours.  Cells holding more than one person are frequently referred to as group holding.

"Interior partition" means a wall within the secure perimeter, which is not required to be a perimeter security wall or an interior security wall.

"Interior security walls" means walls within but not a part of a secure perimeter which are utilized to restrict movement within a the secure area, including but not limited to, housing units, dormitories, corridors, inmate activity areas, intake area, kitchen, laundry and program areas.

"Jail" see local correctional facility.

"LIDS" means LIDS-VACORIS, Compensation Board's inmate data system.

"Life safety operations" means the function of certain electrical, mechanical and other building equipment provided for the purpose of ensuring the life, health and safety of building occupants in the case of an emergency situation.

"Light" See artificial or natural light.

"Local correctional facility" means any jail, jail farm, or other place used for the detention or incarceration of adult inmates, excluding a lock up, which is owned, maintained and or operated by, or under contract with, any political subdivision or combination of political subdivisions of the Commonwealth. This shall also include facilities operated by a private entity under contract with a regional jail authority under provision of §53.1-71.1.

"Local Facilities Unit" means Local Facilities Unit of the Department of Corrections.

"Locality" means a county or city.

"Lockup" means a facility, separate from a jail facility, operated by or for a local government for detention of persons for a short period of time as stated in 6VAC15-40-10 Virginia Administrative Code.

"LR" means Local Responsible inmates.

"Master control" means the principal secure room of the entire facility where the control of safety and security of the jail through electronic equipment for surveillance, communication, fire and smoke detection and emergency functions. This room is enclosed by walls, roof or ceiling, floor assemblies meeting secure perimeter requirements as well as having opening protectives meeting ASTM Grade 1 requirements. This room includes control of the entrances to the jail through the secure perimeter and capability of control of ingress and egress to cells, dayrooms, corridors and other spaces within the entire jail.

"Maximum custody inmates" means persons who cannot be allowed to mingle physically with other inmates without close supervision, normally because of assaultive and aggressive behavior or high escape risk.

"Medium custody inmates" means those persons who require a moderate level of staff supervision and secure accommodations against escape, but who can be allowed to participate in group activities.

"Mezzanine" see Cell Tier.

"Minimum custody inmates" means those inmates classified as not dangerous or likely to escape, but are of sufficient concern to require a minimum level of supervision.

"Minor renovation project" means renovation project which does not result in an increase in beds and has an estimated cost of less than $1,000,000.

"Multiple occupancy cell" means a cell designed for two, three or four inmates.

"Natural light" means light provided by sunlight as viewed from within a housing unit.

"Needs Assessment" means an evaluation of trends and factors at the local or regional level affecting current and future facility needs, and the assessment of resources available to meet such needs which is used as the basis for a request for reimbursement of local correctional facility construction costs.

"New construction" means to build, expand or replace a local correctional facility.

"Operating capacity" see design capacity.

"Out of state inmates" means any inmate held by contract for another state.

"Owner" means the locality, localities or Jail Authority responsible for making decisions about the project.

"Owner's agent" means the person(s) or firm designated by an owner to make decisions concerning the project.

"PCI" means Prestressed/Precast Concrete Institute.

"Per inmate or per bed" means for each general population bed.

"Piping" means pipes associated with heating, cooling, condensate, domestic water, gas, steam, sewer, storm drain, roof drain and fire protection.

"Planning Study" means a document providing the anticipated operating program, staffing, operating costs, building design and cost for construction, expansion or renovation of a local correctional facility which is used as the basis for a request for funding of project costs for reimbursement and initial determination of Standards compliance.

"PREA" means Prison Rape Elimination Act.

"Project" means new construction, renovation or expansion of a regional or local jail correctional facility. This includes planning, design and construction.

"Project closeout" means all necessary documents from a jail project which have been submitted to the reviewing authority, reviewed and approved for reimbursement.

"Public" means all persons with the exception of professional visitors, such as legal, clergy, counselors, pretrial, probation, parole and law enforcement and others as authorized by the local correctional facility.

"Regional jail" means, for purposes of state reimbursement for construction costs, those jails which meet the criteria set forth in §53.1 81, §53.1 82 and 53.1 95.2 of the Code of Virginia, and jail having at least three member localities that was created (created means localities having submitted resolutions of local governing bodies or cooperative agreements) before February 1, 1993, or any jail construction project recommended for approval by the Board of Corrections as a regional jail prior to February 1, 1993.

"Renovation" means the alteration or other modification of an existing local correctional facility or piece of equipment for the purpose of modernizing or changing the use or capability of such local correctional facility or equipment.  Renovation does not include work on, repair or replacement of any part of an existing local correctional facility or equipment, which may be generally associated with normal wear and tear or included in routine maintenance.  Renovation renders the facility, item or area in compliance with current Board Standards and superior to the original.

"Repair" means the correction of deficiencies in a local correctional facility or equipment which have either been damaged or worn by use, but which can be economically returned to service without replacement.

"Replacement" means the construction of a local correctional facility in place of a like local correctional facility or the purchasing of like equipment to replace equipment which has been so damaged or has outlived its useful life that it cannot be economically renovated or repaired.

"Reviewing authority" means the representative(s) of the Department of Corrections and or the Department of Criminal Justice Services responsible for reviewing required documents and attending required meetings and whose responsibility it is to interpret and determine compliance with these Standards.

"RMC" means rigid metal conduit.

"Sallyport" means a secure vestibule constructed of secure walls, secure ceiling, and secure floor with two or more interlocking, secure doors.  Fixtures within sallyports shall be maximum security.

"Secure" (as relates to construction) means walls, floors, ceilings or roofs, doors and windows are constructed in accordance with the secure construction requirements of these Standards.

"Secure enclosure" means secure walls, secure floors, and secure roof or secure ceiling surrounding a space or area.

"Secure area" means all spaces located within the secure perimeter.  (See Secure perimeter). 

"Secure encapsulation" means protect against vandalism or damage with concrete, masonry, steel or other approved secure construction meeting the requirements of these Standards.

"Secure housing" means housing for all inmates (maximum, medium and minimum) not classified as community custody.

"Security cap" means secure protection of the top of a room or space with concrete, sheet metal or security ceiling as specified in these Standards to complete the secure encapsulation of the room or space.

"Secure perimeter" means the outer limits of a jail or lockup where walls, floor, roof and ceiling, constructed in accordance with the requirements of these Standards, are used to prevent egress by inmates or ingress by unauthorized persons or contraband.

"Special purpose cells" means cells within the secure perimeter which include isolation, segregation, medical, protective custody or other special use cells.

"SR" means State Responsible inmates.

"Standards" means the Board of Corrections' "Minimum Standards for Planning, Design, Construction and Reimbursement of Local Correctional Facilities".

"Start of construction" means an executed construction contract and a notice to proceed.

"State Responsible inmates" means those inmates with felony sentences and sentenced to the custody of the Department of Corrections in accordance with §53.1 20 of the Code of Virginia or other applicable state law.

"Supervision" means the act or process of performing responsible care over inmates.

"Support services areas" means all areas within the facility excluding inmate housing units. Also known as core or core space.

"Sustainable design and construction initiatives" means balancing economic, environmental and equity considerations by reducing negative environmental impacts of site selection and development, optimizing the energy and water performance of the building and site, using environmentally sensitive building materials, and protecting the health and comfort of building occupants.  Sustainable design and construction initiatives are benchmarked by third party rating systems such as LEED or Green Globes or by documenting compliance with ASHRAE 189.1 or the International Green Construction Code.

"Tenable Environment" means an environment in which smoke and heat are limited or otherwise restricted to maintain the impact on occupants, including those in the area of origin,  to a level that is not life threatening.

"Tier" see Cell Tier.

"Value management analysis (VMA)" means an analysis of facility design for the purpose of satisfying required function, and cost effectiveness, while providing the best quality and efficiency for the project.

"Value management team" means a team of people independent from the Owner or the Owner's A/E headed by a Certified Value Specialist (CVS) and a combination of the following disciplines based on phase and nature of the project: architecture, security, civil/site engineering, mechanical and electrical engineering and cost estimator.

"Vehicular sallyport" means a drive-in or drive-through made secure preferably by remotely controlled electrically operated interlocking doors for entrance and exit.  It is normally located in close proximity to the facility intake.

6VAC15-81-30

Article 2
Administration

6VAC15-81-30. Reference documents.

Documents to be used in conjunction with and referenced by these Standards are listed in Appendix A:

1. Code of Virginia §11-41.2:1 Design-build or construction management contracts for public bodies other than the Commonwealth authorized.

a. §2.2-2404

b. §2.2-2405

c. §2.2-2406

d. §2.2-2408

2. The Virginia Uniform Statewide Building Code;

3. The Virginia Statewide Fire Prevention Code;

4. Minimum Standards for Local Jails and Lockups (6VAC15-40-10 et seq.);

5. Virginia Department of Health regulations.

6. Requirements for Local Pretrial Services and Community Based Probation Programs

a. Localities required to file a Community Based Corrections Plan pursuant to §53.1-82.1 are mandated to have Community Based Probation Services (§9.1-174).

b. Community Criminal Justice Board to oversee development of Community Based Corrections Plan required in §53.1-82.1 (§9.1-182; §9.1-180).

c. Localities required to file a Community Based Corrections Plan pursuant to §53.1-82.1 are mandated to have Local Pretrial Services. (§19.2-152).

7. Authority for Municipal Corporations to provide for Correctional Facilities Outside of their Jurisdictional /Boundaries or to Contract for Services (§15.2-1120)

8. Planning, Design, Construction and Reimbursement of Local Correctional Facilities

a. Definition of local correctional facility and lockup (§53.1-1)

b. Statutory definition of local responsibility (§53.1-20; §53.1-21)

c. State authority for Minimum Standards for Local Correctional Facilities and Lockups (§53.1-68)

d. Private construction, operation, operation of regional jail (§53.1-71, et seq.)

e. Town has right to use jail of county (§53.1-73)

f. Reimbursement for local and regional jail construction (§53.1-80; §53.1-81; §53.1-82)

g. Requirements for approval of jail project (§53.1-82.1)

h. Methods of reimbursement (§53.1-82.2)

i. Budgeting schedule for jail projects (§53.1-82.3)

9. Types of Regional Jails

a. Regional Jail Authorities (§53.1-95.2, et seq.)

b. Regional jails and jail farms – Board operated (§53.1-105, et seq.)

10. Jail Programs

a. Workforces (§53.1-128; §53.1-129)

b. Work Release (§53.1-130)

c. Nonconsecutive sentencing (§53.1-131.1)

d. Home electronic incarceration (§53.1-132.2)

e. Jail industry programs (§53.1-133, et seq.)

11. PPEA (§56-175.1 et seq.)

12. Other applicable codes as written or amended

HMMA, ACA, ASTM, building code etc need to have edition specified here

Put other reference documents here

 

6VAC15-81-40

Article 3

General Instructions

6VAC15-81-40. Expansions or renovations.

Expansions or renovations to any facility shall conform to the requirements of these Standards for new construction without requiring the existing portion of the facility to comply with all requirements of these Standards. Exception: Those areas in an existing facility which are impacted by an expansion (such as the adding of bedspace impacting the need for more space in the kitchen, visiting, recreation, etc. - if these services are not provided for in the expansion) may be required to be upgraded. The maximum upgrade required would be to provide additional space that would be required for the number of people for which new bedspace is being built.

6VAC15-81-50

6VAC15-81-50. Localities with multiple facilities.

For localities with jail facilities having multiple facilities, compliance with these Standards shall be determined based on all facilities as a whole as well as the needs and functions of each individual facility.

6VAC15-81-60

6VAC15-81-60. Review and inspections.

Review of documents by the reviewing authority, fire official, local building official, and other officials or agencies shall be required. These reviews are performed at the preliminary and construction document stages. A final inspection shall be performed and documented in writing by all officials and agencies involved in the review process. The reviewing authority's review and inspections shall be limited to those areas within the scope of the project.

6VAC15-81-70

6VAC15-81-70. Conflict between Standards.

In the event of a conflict between Standards or codes, the most restrictive Standard or code shall apply.

6VAC15-81-80

6VAC15-81-80. Compliance with Standards.

A. The facility shall be designed and constructed in accordance with these Standards. It shall be the responsibility of every person who performs work regulated by these Standards, including but not limited to those involved with planning, design, construction, renovation or installation of a structure or equipment, to comply with these Standards. Review or inspection by the reviewing authority does not relieve the owner or owners or their agent or agents from the requirement to comply with these Standards.

B. Definitions in these Standards are a part of the requirements of these Standards.

C. Any agreement entered into by the owner to design and/or construct a local correctional facility shall include the requirement to comply with these Standards.  This compliance shall be noted on the construction documents.

6VAC15-81-90

6VAC15-81-90. Modifications.

A. Any request for modification shall be submitted, separate from the Planning Study, in the form of a request and resolution from the Jail Authority or Board, City Council or Board of Supervisors to the reviewing authority sufficiently in advance of the deadline for submission to the Board of Corrections to be reviewed, analyzed and included in the desired Board of Corrections meeting agenda. The request for modification shall include a detailed analysis supported by documentation and historical data to justify the request. 

B. A staff analysis shall be prepared by the reviewing authority for each modification request. The staff analysis shall include the Standard being modified, an analysis to determine whether or not the modification meets the intent of the Standard being modified, an analysis of whether the modification has been granted in the past or has any ramifications that might affect current or future jail construction or security and the analysis shall include a staff recommendation to the Board.

C. Upon consideration, the Board may grant modifications to the provisions of any of these Standards provided the spirit and intent of these Standards are observed and inmate, staff, and public welfare, safety, and security are not compromised. The Board has the ultimate responsibility to grant modifications to these Standards and shall not be bound by the position of staff and shall also consider information provided by the locality or localities.  The final decision of the Board on any modification shall be recorded in Board minutes.

6VAC15-81-100

Part II
Document Submission

Article 1
Submission of Requests

6VAC15-81-100. Document submission schedule and method.

A. Prior to preparation of a Community Based Corrections Plan (CBCP) as required by §53.1-82.1, any city or county or combination thereof intending to seek reimbursement for a jail project shall contact the Department of Corrections" Local Facilities Unit to have a meeting to discuss the requirement of completing a CBCP.

B. All documents in this Section shall be submitted to the Department in accordance with the budgeting time schedule as outlined in § 53.1-82.3 of the Code of Virginia or the Appropriations Act.

C. Documents shall be as follows:

1. Needs Assessment. Four paper copies and one electronic copy of the Community-Based Corrections Plan, prepared in accordance with Article 2 of this part, shall be submitted to the Department of Corrections, Local Facilities Unit.  A Needs Assessment is not required for projects which do not increase bed capacity and for which the owner does not seek state reimbursement for construction, staffing or operating cost.

2. Planning Study. Three paper copies and one electronic copy of the Planning Study, prepared in accordance with Article 3 of this part, shall be submitted to Department of Corrections, Local Facilities Unit.

3. Minor Renovation Project. Three paper copies and one electronic copy of minor renovation project information prepared in accordance with Article 4 of this part shall be submitted to Department of Corrections, Local Facilities Unit. A Needs Assessment is not required for minor renovation projects which do not increase capacity.

4. Modifications.  Three paper copies and one electronic copy of minor renovation project information prepared in accordance with Article 4 of this part shall be submitted to Department of Corrections, Local Facilities Unit.

5. Resolution and Cooperative Service Agreement.  Two paper copies and one electronic copy of minor renovation project information prepared in accordance with Article 4 of this part shall be submitted to Department of Corrections, Local Facilities Unit.

 

An executed Cooperative Service Agreement, where applicable, and Resolution and, shall be submitted to the Department prior to Board consideration of the project.  The owner shall submit the following to the Department of Corrections, Local Facilities Unit:

a. Single Locality Facility.  An Ordinance or Resolution of the local governing body requesting reimbursement funding,

b. Multi-jurisdictional Facility not qualifying for regional jail status reimbursement pursuant to §53.1-81:  A Joint Resolution of or individual resolutions from the local governing bodies requesting reimbursement funding,

c. Regional Jail Board or Jail Authority Facility.  Pursuant to §53.1-81, a Joint Resolution of or individual resolutions from the governing bodies of the established regional jail Board or a resolution from of the Regional Jail Authority, requesting reimbursement funding and a Cooperative Service Agreement detailing the financial and operational responsibilities of the participating jurisdictions or Jail Authority.

6. Financing method. If the project is being financed, detailed information on the financing and financing method shall be provided to the Treasury Board in accordance with its requirements.

7. The reviewing authority shall verify documentation has been received by required deadlines and are correct, and advise the locality of any errors or discrepancies in their submittal.

6VAC15-81-110

Article 2

Community-Based Corrections Plan

6VAC15-81-110. Contents.

An owner requesting reimbursement for new construction, expansion, or renovation, staffing or operating cost of a jail project that results in a net increase of available beds shall prepare and submit for approval a Community-Based Corrections Plan in accordance with this section.

6VAC15-81-120

6VAC15-81-120. Local Responsibility for Community-Based Corrections Plan.

A. The Community-Based Corrections Plan, which consists of a Needs Assessment and Planning Study, shall be developed by the owner or owners, or an agent of the owner or owners. Pursuant to §9.1-180, the Community Criminal Justice Board (CCJB) shall review the findings and recommendations of the Needs Assessment component of the Community-Based Corrections Plan.

B. Oversight and Amendment by CCJB is limited in the following situations:

1. Where a multijurisdictional CCJB, established in accordance with the provisions of §9.1-178 of the Code of Virginia, has membership of the governing bodies of jurisdictions not involved in the construction, expansion, or renovation of the regional jail project, a subcommittee shall be established comprised of the required members of the CCJB representing the participating jurisdictions and their governing bodies.

2. In those projects in which more than one locality is involved and each locality has a separate CCJB or the localities are members of different multijurisdictional CCJBs, a subcommittee shall be established comprised of the required members of the CCJB representing the participating jurisdictions and their governing bodies.

6VAC15-81-130

6VAC15-81-130. Localities not operating a jail.

For a locality not currently operating a jail, the Community-Based Corrections Plan shall be based on how the locality is managing its current inmate population through utilization of other local correctional facilities and community based alternative programs and services. Localities requesting reimbursement for new single jurisdiction jail or regional jail construction must comply with current Appropriations Act language.

6VAC15-81-140

6VAC15-81-140. Local responsibility.

Community-Based Corrections Plans shall be developed by a locality or localities or an agent of the locality or localities.

6VAC15-81-150

6VAC15-81-150. Required information for Needs Assessment.

For projects increasing rated capacity by more than 24 beds or more than 40% of rated capacity, whichever is less, the following is required:

A. An analysis of criminal justice and inmate population data as prescribed required by these Standards.

B. An assessment of existing resources, including existing local correctional facilities, any lockups or other community-based facilities that reduce the demand on jail space needs, and all pretrial and post-disposition alternatives, programs and services.

C. An analysis of existing criminal justice practices and the impact they have on the use of existing and the need for future jail space, including, but not limited to arrest, bail, pretrial alternatives, commitments, sentencing practices, post trail alternatives, Department of Corrections probation and parole violators, and state responsible felony inmate populations.

D. Recommended resources, including the necessary funding, necessary to improve or expand existing and establish new pretrial and post-disposition alternatives.

E. An examination of transportation costs, costs associated with closing of existing facilities and the impact that the loss of local jails will have on the operation of local sheriff's offices and law enforcement departments related to the current and future need for:

1. Lockups

2. Short term holding

3. Court holding

4. Staff availability for law enforcement activities

F. Locality or region specific jail population forecast as prescribed in these Standards.

G. An analysis of the effect that the defendant or inmate management practices of law enforcement, magistrate, court, public defense, prosecution, local and state pre and post trial alternative programs and the DOC have had on admissions to, releases from and length of stay in jail  Recommendations and agreements to eliminate or reduce the impact on jail bed space needs and to improve the practices of these services, including procedural changes, staffing and the budget resources necessary to effect or implement these changes shall be a part of the Needs Assessment.

H. The proposed facility size based on future estimates and the need for management bed space in accordance with the requirements for design and construction set out in these Standards.  Provide information in table shown below:

Example Table for H.

Bed Distribution: Existing and/or Proposed

Existing Jail

Special Purpose

Temporary Housing

 

Rated Capacity

Maximum

Medium

Minimum

Community Custody

 

 

 

 

 

 

 

 

 

 

Existing Jail

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Subtotal

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

New Facility

 

 

New Facility

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

Grand Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

% Distribution

 

 

 

 

 

 

 

I. The Needs Assessment shall include, at a minimum:

1. A statement identifying which Board of Corrections funding priority or priorities the Plan and jail project addresses are addressed. (See 6VAC15-81-180).

2. A description of the existing jail or jails in local lockups and correctional facilities that impact the project including:

a. The date of construction and dates of subsequent renovations or expansions;

b. The current rated capacity as established by the Department of Corrections;

c. A table indicating the total number of housing units including cell blocks, dormitories and other housing units used for general population inmates;. The tables for existing facilities shall be set up similar to the example table below.

d. A table indicating the design capacity and the total number of beds for each of the housing areas. The description and calculation of the existing facility's needs shall be consistent for each facility.  The tables for the existing facility shall be set up using the following examples:

Example Table for I., 2., c.& d.

Floor

Unit name

Unit type

#Cells/dorm

per unit

DOC

op. cap.

Unit op. cap. x sq. ft.

Dayroom op. cap. x sq. ft.

#Perm. beds per unit

Sq. ft. per bed

Dayroom sq. ft./bed

1st

Block A

Cell

6

6

6x70=420

6x35=210

6x2=12

35.0

17.5

A table indicating the existing square footage available per inmate in each cell, dormitory and dayroom

Example Table for I., 2., e.

Unit Name

Security/Custody Level

Pop. on (Date)

Total sq. ft. per person in unit

Total sq. ft. per person in dayroom

Total Aggr. sq. ft. per inmate

Cell A

Med

16

26.3

13.1

39.4

f. The total number, type and capacity of special purpose areas.

g. A statement of the number of stories and aggregate floor space in the facility.

h. A statement about the general condition of the facility and the feasibility of continued future use and, if applicable, the status of the action plan to correct physical plant deficiencies identified in the latest inspection or certification audit report.

i. A description and table depicting, administrative, operating, and inmate program space and a description of the impact of the limitations that lack of space, inadequate space, or the design of the facility has on administration, operations and security.

j. Where applicable, the impact that the holding of juveniles has on the design and operation of the facility.

k. A copy of the most current Department inspection report for life, health, and safety and a copy of the most current Department certification audit shall be submitted.

l. If the facility is to remain open as a jail, a jail condition assessment on major buildings and building systems shall be performed by a licensed A/E, and costs associated with necessary upgrades shall be provided.   The cost of staffing and documentation of staff efficiency for continued operation shall also be provided. Analysis of the condition assessment shall be based on health safety issues, excessive maintenance costs, excessive repair costs, excessive staffing due to design, limited capacity, program space, and distance to other facilities associated with a regional jail.

3. During the last fiscal year, a description of each program, and data table providing the number of placements, the average daily population, and where applicable, the annual number of bed days saved by each jail based program, and a plan to increase the utilization of the impact of the various criminal justice components on the jail population to include, but not limited to:

a. jail work force

b. work release

c. home/electronic incarceration

d. weekend sentencing work options.

4. In order to evaluate the impact of the various criminal justice components on the jail population, following data shall be provided for each locality participating in the Assessment for the most recent (5) calendar years.

a. A table and an analysis of annual trends for: The total adult arrests for Part A and B offenses from the latest edition of "Crime in Virginia:" published by the Virginia State Police.

b. A table and an analysis of annual trends for: Total adult arrests currently defined as "On View", "Taken into Custody" and "Summonses" and a comparison of these totals to those presented in "a." above. This data is available from the Research Unit of the Virginia Department of Criminal Justice Services.

c. A table and an analysis of annual trends for Process Data from the Supreme Court of Virginia from the Magistrate Information System including the total number of:

(1) Bonds

(2) Commitment Orders – Bail

(a) Felony

(i) Secured

(ii) Unsecured

(iii) Recognizance

(iv) Held without bail

(v) Release by judicial officer to custody of responsible person or when accused is no longer intoxicated

(b) Misdemeanor

(i) Secured

(ii) Unsecured

(iii) Recognizance

(iv) Held without bail

(v) Release by judicial officer to custody of responsible person or when accused is no longer intoxicated

(c) Release Orders

d. A table and an analysis of annual trends for:  Data from the State Compensation Board Local Inmate Data System (LIDS)

(1) Total new "Pretrial Monthly Commitments" by month and by felony, and misdemeanor/ordinance violators for those awaiting trial. This report is available on the Compensation Board website under LIDS, the Forms Maintenance Menu for individual jails or from any local pretrial services agency that currently serves the jail or jails in question.

(2) Comparison and analysis of the total number of new "Pretrial Monthly Commitments" in 5. a. above, with the total "Commitment Orders" in 3. b. ? above.

(3) A separate report of the total number of "Pretrial Commitments" in 5. a. above that were released for the following LIDS "Reason Release Codes":

(a) 19 – To Bond

(b) 49 – To pretrial service program

(4) Report of the total annual commitments "Serving Sentence" separately by misdemeanor and felony, for the following LIDS "Reason Confined Codes":

(a) 20 – Serving sentence

(b) 29 – Weekend/nonconsecutive days

(c) 26 – Work release

(5) Reports of the admissions in d. above, report the number released for the following LIDS "Release Reason":

(a) 16 – Time served

(b) 33- To DOC

(c) 39 – Sentence served

e. A table and an analysis of: Total average monthly adult ADP for the most recent 60 months by felony, misdemeanor and ordinance violation categories for Local Responsible populations and for felony State Responsible populations.  Data is available from the Compensation Board website under LIDS.

f. A table and an analysis of annual trends for identification of the following subpopulations separately:

(1). The "overflow" population being held in another jail or jails.

(2). The ADP help for:

i. Federal authorities

ii. Out-of-state authorities (non-state warrant)

iii. Other localities including, but not limited to payment agreements, courtesy holds for other localities, and exchange agreements. This does not include prisoners held in accordance with regional jail service agreements or jointly operated facilities.

iv. SR Held by Agreement, Jail Contract Bed, JCB/Work Release.

(3). Localities currently without facilities can calculate the average daily population from total prisoner days reported for prisoners held for their locality by another jail or jails (use FIPS Code in LIDS for specific locality or localities involved)

g. A table and an analysis of annual trends for total placements by felony and misdemeanor, where applicable, for the following services for each jurisdiction in the project served by the following agencies:

(1). Agency

i. Pretrial Service Agency

ii. Community Based probation Services Agency

iii. State Adult Probation and Parole District Office (probation cases only)

iv. Drug Courts

(2). For pretrial and local community based probation services, the Average Daily Caseload under supervision based on total supervision days

(3). For all other programs, the average of the total population under active supervision at the beginning and the end of the calendar or fiscal year

(4). For all programs and services:

i. The total annual placements, where applicable, for misdemeanors and felony defendants and inmates

ii. A description of each program including fiscal agent, administration and management, staffing and annual budget or operating costs

5. An analysis of future jail bedspace shall include:

a. A forecast of the future total average daily population as follows:

(1). Table of data utilized shall be included in the forecast section and shall be based on a minimum of 60 monthly data points including a description of the time frames and the unit of analysis

(2). A graph that plots the LR and SR population separately and a table with the calculation of the percent LR and SR population during the period of analysis presented in the forecast data base.

(3) A calculation of the average percent of the LR and SR in the total jail population including SR greater than 90 days as reported by State Compensation Board

(4). The results of the preliminary population data analysis such as trends and correlation structure.

(5) A presentation of three to five forecasts (the specification, parameters and diagnostic information from each model) selected from any of the following models:

i. Linear Regression Analysis

ii. Exponential Smoothing Models

iii. ARIMA Models

iv. Structural Forecasting Models (Multiple Regression Analysis)

v. Other forecasting models pre-approved by the Reviewing Authority

(6) The aforementioned forecast shall exclude the ADP of detainees:

i. Held for other localities (includes those held for payment, by courtesy or exchange) for jurisdictions not participating in a jointly operated or regional jail, or held in a single jurisdiction jail:.

ii. Held for Federal

iii. Contract inmates

vi. Held for out of state authorities (non-state warrant)

b. Forecast shall consist of:

(1) A year by year forecast based on the projected year of occupancy plus a minimum of ten years.

(2) A test of the model selected demonstrating its ability to forecast the most recent year's population.

(3)The presentation of a forecast based on one of the models and the discussion of why it was selected for the jail project.

(4) An additional 10 year estimate in yearly increments (based on the year of occupancy plus 20 years) for use in estimating the facility support service areas needs in the Planning Study.

c. The impact of state responsible prisoner population in local jails for each of the last five (5) calendar or fiscal years.

(1) The year to year growth trend for the SR felon population.

(2) The percentage of the total for which SR population accounted

(3) The mean, median, and mode SR population

d. For the last calendar or fiscal year, report:

(1) Separately, the number of inmates committed to jail solely for a probation violation (confinement awaiting probation revocation hearing) an for a parole violation (confinement awaiting parole revocation hearing)

(2) The total prisoner days and a calculation of the ADP, separately, for each of the two confinement categories above.

(3) The total prisoner days or monthly ADP for all SR felon inmates calculated from the date of final sentencing to release or transfer to Department of Corrections.

6. A presentation of the program or procedural strategies for reducing the jail population forecast.  This shall be based on strategies for the expansion of existing and the establishment of new programs designed to divert misdemeanant and felon defendants and inmates detained in jail awaiting trial or actively serving sentences or reducing their lengths of stay.  The strategies shall include a description of the proposed services, costs for implementing or expanding services and, if possible, staff and other resources necessary to implement expanded or new programs. Strategies to be considered include but are not limited to:

a. Mental health diversion or alternative programs, services or facilities.

b. Development or enhancement of a pretrial services agency

c. Home/electronic incarceration or monitoring.

d. Programs which divert defendants from jail and from prosecution or conviction who have been charged with offenses for which they can receive a sentence to jail.

e. A program which reduces the awaiting trial length of stay through court approved credit for voluntary work on public property by any adult confined in jail awaiting disposition for a non-violent misdemeanor or felony offense. 

f. Development of or enhancement of Local Community Based Probation Services for local responsible misdemeanant and felon inmates placed on probation following a sentence of 12 months or less or following a deferred proceeding

g. Jail based home electronic incarceration program for inmates actively serving sentence in jail. Sentenced inmates can be confined at home in lieu of being held in jail.

h. A jail based public work force program that reduces the post disposition length of stay through court approved credit for voluntary work on public property by any adult confined in jail serving a sentence for a misdemeanor.

i. A state or local day reporting center that will divert probation and parole violators from jail.

7. A description of the effect of current magistrate; court; public defender; and prosecutorial case management practices, policies and procedures on the length of stay in jail.  Included shall be a plan to improve criminal justice services, to include the staff and other resources necessary to effect a reduction in pre and post dispositional length of stay in jail. Strategies to improve these practices and services shall be included and shall address such factors as:

a. The current use of summonses issued by law enforcement agencies in lieu of arrest in certain criminal misdemeanor offences

b. The current use of unsecured bond or pretrial services by magistrates

c. Video arraignment in lieu of transportation to court

d. Specifically for regional projects

(1) Cross court arraignments for confined defendants awaiting trial

(2) The need and solutions for short term holding of defendants following arrest

(3) An assessment of travel distance and times to a proposed regional facility

(4) Where applicable, a collocated juvenile detention facility

8. A table depicting the current jail housing and special purpose spaces in accordance with construction standards at the time that it was built that will be in continued use for the proposed project and the designated spaces proposed for the new construction.  Refer to 6VAC15-81-150, Example Table for H.

9. The recommended size of the proposed facility including the total number of cells, dormitories or housing units necessary for general  population, and community custody and special purpose housing, if applicable, special purpose, and short population management.  This is the number to be used as the "relative size" of the proposed facility as required by Article ?, Section ?? of the Planning Study.

J. The Needs Assessment shall also include conclusions and recommendations for implementation or improvement of programs and services as a part of the recommended jail project.

6VAC15-81-160

6VAC15-81-160. Needs Assessment review.

A. The Needs Assessment shall be reviewed for compliance with these Standards by the Department of Corrections and Department of Criminal Justice Services.

B. The Board shall evaluate the Needs Assessment to determine whether the Assessment complies with these Standards and validates the need for the construction, expansion, or renovation project for which reimbursement is requested. The Board may approve the Needs Assessment as presented. The Board may require amendments or it may deny approval.

6VAC15-81-170

6VAC15-81-170. Planning Study Requirements.

A. An owner proposing a new construction, expansion, or renovation project shall prepare and submit for approval a Planning Study in accordance with this article with the exception of those projects qualifying as a minor renovation project as specified in 6VAC15-81-190.

B. The owner or the owner's agent shall contact Local Facilities Unit for guidance in interpreting these procedures and requirements for Planning Study documentation submissions.

C. The Department of Corrections shall not assist in the preparation of a planning study, but may provide guidance and shall respond to requests for clarification of the Standards.

6VAC15-81-180

6VAC15-81-180. Required information for Planning Study.

A. A statement acknowledging owner's and consultants' responsibilities for compliance with these Standards;

B. A statement of the planned general population design capacity, as well as the number and capacity of temporary holding and special purpose cells of the proposed facility as detailed and approved in the Needs Assessment.  If the capacity detailed in the Planning Study deviates from the forecasted capacity need shown in the Needs Assessment, the proposed interim capacity of the facility and the plan showing future expansion for achieving the approved capacity shall be detailed;

C. If applicable, a statement of rated capacity of the existing facility including current capacity of housing for custody levels, temporary holding, and special purpose;

D. Operating Program

1. For new facilities, a written operating program describing the operating procedures envisioned for key operational functions such as, but not limited to, intake/release, inmate escorting, movement to and from court, medical, visitation, food services, program delivery, use of proposed technology and related services such as video arraignment and telemedicine.

2. For renovations and expansions, any changes to the operating procedures shall be provided;

E. A facility planning program setting forth the project's requirements for building space by function, size and quantity, and addressing any special design considerations unique to the project

F. Site data, including but not limited to site size, availability of utilities, and any other features of the site that would impact the facility design or cost;

G. Campus style facilities.  Localities considering a campus style design concept shall submit a written statement to the Board of Corrections detailing the management concept, anticipated staffing levels, and cost savings anticipated in construction and operation of the facility by this concept.  Included in this request shall be a list of any specific Standards that are in conflict with the proposed facility with this management style and for which modification requests will be submitted.  Explanation shall be given of how the security of individual buildings is provided in accordance with these Standards.

H. The owner shall submit a written statement to the Board of Corrections detailing the management concept (direct supervision, indirect supervision, hybrid, etc.) and anticipated operating procedures for the facility and anticipated staffing levels.  Included with this statement shall be a request for modifications of any specific Standards that are in conflict with the proposed facility management style.

I. A written description of the project setting forth:

1. The rationale for the building design;

2. The type of construction proposed;

3. A description of basic building materials and systems (structural; heating, ventilation, or air conditioning; security; etc.)

4. The size of the facility in gross square feet of floor area; size of facility in number of general population beds;

5. Building code designations as to the intended use group or groups, building code occupant loads, standards occupant load, and construction type or types;

6. Provisions for future expansion based on findings in the Facility Program and Needs Assessment with number of beds, increased core, and support space;

7. Descriptions of proposed technology and related services;

8. Descriptions of sustainable design and construction initiatives proposed including energy conservation, resource management and environmental enhancements which can be benchmarked by third party rating systems such as LEED, Green Globes, documenting compliance with ASHRAE 189.1 or the International Green Construction Code.  Descriptions shall include benefits to the facility's users, environmental benefits and estimated payback time frames.  Initiates resulting in an increase in project costs shall be identified and include estimated costs;

9. Identification of specific items or features that increase the project cost of a median or basic jail building.

J. If the original jail is to remain open as a jail, an assessment of the condition of the jail shall be performed by a licensed A/E, and estimated costs associated with necessary upgrades and phases shall be identified.  The cost of staffing and documentation of staff efficiency for continued operation shall also be provided. Analysis of the condition assessment shall address life / health / safety issues, excessive maintenance costs, excessive repair costs, excessive staffing due to design, limited capacity, program space, and distance to other facilities associated with a regional jail.

K. Conceptual floor plan or plans at a scale not smaller than 1/16 inch per foot, with indication by distinct symbols, overlays or other means to denote the secure perimeter of the facility;

L. Conceptual building elevations at a scale not smaller than 1/16 inch per foot;

M. A conceptual site plan at a scale not smaller than 1 inch per 60 feet indicating existing and proposed buildings, vehicular circulation, parking, outdoor recreation facilities and areas, security fences or walls and future building expansions;

N. A conceptual building section at a scale not less than 1/16 inch per foot if required to explain a multilevel building design;

O. An energy analysis containing comparative fuel costs and energy conservation investigations including construction cost increase/savings, payback energy efficiency initiatives and other factors supporting the heating, ventilation, and air conditioning systems and fuel selection;

P. An analysis of staffing needs and a six-year operating budget costs for the proposed facility that includes:

1. Security positions indicating type of inmate supervision system proposed, specific security posts required and anticipated hours that each post will be manned;

2. Non-security staff functions and anticipated hours the post(s) will be manned;

3. Operating budget costs, with items such as the cost of heating, ventilation, and air conditioning; utilities maintenance; food service; staff salaries; supplies; etc.

Q. A construction cost estimate with a detailed description of the basis on which the estimate was made:

1. The construction cost estimate shall be based on the estimated cost as of the date of the Planning Study and shall also show the inflated values of the estimated costs as of the date of the midpoint of construction as proposed in the construction schedule.  A chart shall be prepared in column format showing estimated building construction cost. Other costs as individual line items not included within the building envelope shall be added such as, but not limited to site development, professional fees, contingencies, permits, unusual site work, expanded core, and renovation. The estimate shall also show the sum of total project costs.

2. When projects involve a combination of two or more project types (new construction, renovations, and expansions) the construction cost estimate shall clearly identify the costs associated with each project type.

3. When items proposed exceed medial construction costs, the construction cost estimate shall clearly identify such costs and the need for such extraordinary work shall be fully explained and justified including the examination of alternative solutions.  Examples of these items may include, but are not limited to:

a. Expanded facility support services

b. Unusual site conditions

c. Utility runs beyond the limits of construction

d. VDOT turn lanes

e. Sustainable design and construction initiatives

4. When items proposed exceed median construction cost because of local requirement or desires, the work shall be specifically listed and the anticipated additional cost of each item identified. Portions of the project that are not eligible for funding reimbursement shall be clearly identified and costs tabulated separately. These items may include, but are not limited to features such as:

a. Enhancements to meet local zoning or architectural requirements

b. Stone facades

c. Site constraints because of locations

d. Slate roofs

e. Retail stores

f. Clock towers

g. Copper roof

h. Marble planters

i. Brick outdoor recreation yard enclosures

j. Loose equipment

k. Inmate transportation tunnels or other passageways to courthouse

5. In accordance with the Code of Virginia, only fixed equipment is reimbursable except in minimum security housing. Loose equipment or furnishings (those items not permanently or physically attached to the building) that are not reimbursable include, but are not limited to the following items:

a. Blankets

b. Chairs

c. Curtains

d. Desks

e. Fire extinguishers

f. Lamps

g. Mattresses, pillows

h. Medicines, medical equipment

i. Movable beds

j. Movable shelving

k. Office equipment and furnishings

l. Portable radios and communication devices

m. Pots, pans, utensils

n. Small portable appliances

o. Smoke machines

p. Telephone handsets

q. Televisions

r. Uniforms

s. Vehicles, vehicle equipment

6. Additional items that are not considered to be eligible for reimbursement as a construction cost include:

a. Space for sheriff's functions unrelated to the operation of the jail;

b. Magistrate's offices;

c. Cost of financing or interest other than that calculated and provided by the Department of Treasury;

d. Land already owned by the owner

e. Excess land not used exclusively for jail purposes;

f. Owner's operating or administrative budget or expenses;

g. Salary of employees of any locality who is a participant in the jail project;

h. Owner's advertising fees, master planning, consultants, authority or board expense, legal fees or similar items unrelated to planning, design and construction of the jail;

i. Selection of overly expensive design, building materials, or systems;

j. Repair of existing facility;

k. Oversized utility lines, central plants, or other similar services, on or off-site, to provide service to facilities other than the jail now or in the future; if a portion of this is deemed reimbursable, it may be approved on a percentage of use by facility basis.

7. Items deducted from project cost:

a. Any money realized or planned to be realized from the sale or transfer of any building or real estate associated with existing jail in order to procure a site and construction of the new jail or expansion shall be reported and shall be deducted from the project cost.

b. Any grants received for construction shall be reported and shall be deducted from the project cost.

R. A schedule for planning and construction of the project including, at a minimum, milestone dates for completion of design development drawings, completion of contract documents, start of construction, midpoint of the construction, completion of construction and projected date of occupancy;

S. Any other information that would be of value to a reviewing agency or the reviewing authority;

T. List of the sources of all allocated and projected construction or capital funds involved in the project.

6VAC15-81-190

Article 4
Minor Renovation Projects

6VAC15-81-190. Required Information.

A. A locality or regional jail proposing a renovation project which does not increase design capacity and for which the cost is less than $5,000,000 or higher if approved by the Board, shall submit the following:

B. In lieu of the Planning Study, the following shall be provided:

1. Identification of the problem, need or reason for the project;

2. Description of current situation including:

a. Analysis of existing facilities to include space utilization, condition and capacity of facilities;

b. Determination of existing and recommended facility procedures related to the need; and

c. Examination of existing and recommended alternatives to fulfill the need and the feasibility of implementing such alternatives;

3. Detailed written description of the planned project including an analysis of any existing facility function that would be displaced, replaced, or enhanced by the proposed renovation;

4. Statement of who will be responsible for designing, supervising and accepting the project for the owner;

5. Conceptual floor plan or plans, at a scale not smaller than 1/16 inch per foot, with indication by distinct symbols, overlays or other means to denote work to be done;

6. Analysis of the project impact on staffing;

7. Analysis of the project impact on operating costs;

8. Analysis of impact on the security of the facility;

9. Total estimated project cost with a description of the basis and a breakdown of the estimate into construction costs, fees and other expenses.  

10. Proposed construction schedule to include anticipated completion date and;

11. Other project-specific information as determined by the reviewing authority.

12. Non-reimbursable items as listed in 6VAC15-80-180 subsection Q also apply to minor renovation projects.

6VAC15-81-200

Article 5
Funding

6VAC15-81-200. Criteria for Board funding recommendation.

A. The Board shall evaluate the need for the project as demonstrated by the information provided in the Needs Assessment, planning study, or the minor renovation project information.

B. Operational cost efficiency. The Board shall take into consideration the operational cost efficiency of the interior design of the facility with special concern for the number of security staff required, functional layout, material selection and utilities costs.

1. Security staffing levels will be generally based on the operational capacity of the facility and in accordance with the staffing ratio requirements of the Appropriation Act.

2. Any proposed facility requiring a less efficient staffing ratio than the Appropriation Act requirement shall be justified and approved by the Board in order to be considered for reimbursement.

C. Construction cost. Economy of construction cost is necessary and will be reviewed as follows:

1. Projects or portions of projects involving renovation of existing facilities shall be reviewed in relation to the efficiency of the renovated spaces, the appropriateness of the proposed changes and the relationship of the changes to the project as a whole.

2. Projects or portions of projects involving renovation of existing facilities shall be reviewed in relation to the adjusted median cost of local correctional facilities. The comparison of project costs to the adjusted median cost shall be made utilizing the appropriate estimated construction costs which were based on current cost values.

3. Increases and decreases in funding shall be based on costs listed in the latest edition of "Means Square Foot Costs" or "Means Facilities Cost Data" published by R S Means Company Inc., adjusted for appropriate variables. When reviewing the construction costs, the Reviewing Authority may recommend adjustment of the amount being requested for reimbursement funding for the following:

a. When support service areas of the facility are not included, included at a size not in conformance with Standards, or are included at sizes larger than necessary in anticipation of future expansion of the facility;

b. When planned facilities vary from the recommended custody level percentages contained in subsection ??? of the Standards by more than 10% of each custody level;

c. When construction is proposed for space or spaces to be utilized for inmate industries;

d. When site location circumstances warrant consideration.

D. Adjusted median cost. The adjusted median cost of local correctional facilities shall be calculated by the Department using national area averages based on the number of beds and the following procedure:

1. For jails housing maximum, medium and minimum custody inmates, a cost per square foot base figure shall be the national median square-foot unit cost published in the latest edition of "Means Facilities Cost Data" or "Means Square Foot Costs" published by R S Means Company Inc.

2. For dormitories providing only community custody housing a cost per square foot base figure shall be the national median square-foot cost for college dormitory from the latest edition of "Means Square Foot Costs" or "Means Facilities Cost Data" published by R S Means Company Inc.

3. The national square-foot cost shall be adjusted for applicability to Virginia localities by applying an adjustment factor given for appropriate class of structures in the local building construction multipliers section of the "Marshall Valuation Service Manual" published by Marshall & Swift, latest edition.

4. For the purposes of cost calculations only, the adjusted square-foot costs shall be multiplied by per-bed area allowances based on the national average gross square footage of facilities; the area allowances shall be:

a. Facilities housing maximum, medium and minimum inmates - 400 square feet per bed;

b. Community custody housing facilities with 50 or fewer beds - 275 square feet per bed;

c. Community custody housing facilities with more than 50 beds - 250 square feet per bed.

E. Median state construction cost calculation:

1. Adjusted median cost for the local correctional facility shall equal:

a. National cost per square foot multiplied by local modifier multiplied by area allowance per bed as found in "Means Square Foot Costs" or "Means Facilities Cost Data" published by R S Means Company Inc. plus;

b. Applicable additives.  Additives to the cost must be indicated and justified. 

2. The amount recommended for project funding shall not exceed the adjusted median construction cost plus 10% plus other costs as addressed in 6VAC15-80-150, or planning study estimated cost, whichever is less. Costs exceeding the state allowed amount as calculated in subsection ???? above must be borne solely by the owner.

3. Construction cost shall be based on costs as of the midpoint of the construction schedule.

4. The median cost of the local correctional facility is the reasonable cost of items similar to those listed in the Cost Template shown below:

Add Cost Template example

F. The cost of renovation of an existing facility shall be reviewed on a case by case basis and shall be presented in calculations separate from new construction costs.

G. Unless an extension is granted by the Board, Board approval expires after three years if design development drawings have not been submitted to the reviewing authority. After that time, to proceed with the project, the owner shall resubmit the Community-Based Corrections Plan to the Board for reconsideration.

6VAC15-81-210

6VAC15-81-210. Funding priorities.

The following criteria, listed in order of importance, shall serve as a guide for determining the level of priority given to requests for reimbursement:

1. Replacement or renovation of bed space lost due to fire, earthquake or other disaster;

2. Renovation of an unsafe facility that is documented as out of compliance with Board life, health, safety Standards 6VAC15-40, Minimum Standards for Jails and Lockups; or a court-ordered renovation, expansion, or new construction;

3. Construction of a regional facility that results in the replacement or closure of two or more local facilities;

4. Expansion of an existing local correctional facility or regional facility experiencing overcrowding that is expected to continue based upon factors described in the Needs Assessment;

5. New construction for a locality which does not currently have a facility or is not participating in an existing local correctional facility or regional facility.

6. Expansion or renovation of support facilities;

7. Phased construction projects;

8. Construction project cost overruns; and

9. Construction by localities that received reimbursement within the previous five years for beds of construction with a limited life span. These localities shall not receive recommendation for approval for replacement of those beds with another secure or community custody facility.

6VAC15-81-220

6VAC15-81-220. Board recommendations.

A. The Department shall direct a letter to the owner notifying the governing body of the Board's decision to recommend, or not to recommend, a project for reimbursement.

B. The Department shall notify the Department of Planning and Budget and Treasury Board of the Board's approvals and approval expirations of proposed jail construction to include project description, and reimbursement recommendation amount.

C. Final appropriations are subject to the Governor's approval and legislative enactment.

6VAC15-81-225

6VAC15-81-225. Reimbursement rates.

The reimbursement rates to localities for construction, expansion or renovation of local correctional facilities shall be governed by Code of Virginia § 53.1-80 through § 53.1-82.

6VAC15-81-230

6VAC15-81-230. Required forms.

Upon project approval by the Board, the owner shall be responsible for obtaining and submitting all forms as required by the Treasury Board (if the project is to be funded by the Treasury Board).

6VAC15-81-240

Part III

Project Development

6VAC15-81-240. Reviewing Authority.

The reviewing authority determines adequacy of the usability, functionality, acceptable design relationship, flows, and sight lines of the design of the facility. With the exception of receiving a modification granted by the Board, the reviewing authority is the final determination in interpretation of and compliance with these Standards.

6VAC15-81-250

Article 1
Early Development

6VAC15-81-250. Schematic Design Documents.

A. The owner shall submit schematic design documents to the reviewing authority as specified herein.

B. The schematic design documents required for an expansion, renovation, or new construction of a local correctional facility shall contain sufficient information to identify basic security construction features and demonstrate intent to comply with applicable Board Standards and building code requirements and shall include, as a minimum, the following:

1. Basis of Design Narrative: The schematic design shall include a Basis of Design Narrative that provides the following information:

a. General and special purpose capacity and type of occupancy;

b. Exterior circulation to include pedestrian and vehicular;

c. Outline description of basic materials including systems, equipment, and proposed finishes for major areas to include administration, inmate housing, inmate programs, kitchen, laundry, receiving, medical, etc.

d. Future construction or expansion to be accommodated;

e. Style and character of building desired;

f. Environmental considerations, if any;

g. The geotechnical report;

h. A description of the HVAC systems being used, including the goals for energy efficiency and for the smoke removal systems;

i. Total square footage per floor and per building;

j. Number of parking spaces;

k. Total estimated construction cost based on the schematic documents with a description of the basis on which the estimate was made;

l. Any changes to the Board approved total project budget;

m. Any changes in staffing from the Board approved planning study.

2. Schematic Drawings;

a. A table showing type of construction proposed: building designations as to building code edition used, standards to be met, fire resistive characteristics, intended use group or groups, use condition, gross square footage, design occupancy loads, and construction types;

b. Schematic site plan;

c. Floor plans consisting of single line drawings at a scale not smaller then 1/16th of an inch per foot, showing each floor layout with space names, nominal room square footage, circulation paths, and security walls (interior and exterior);

d. Longitudinal building section with floor to floor to ceiling dimensions;

e. Exterior elevation views (minimum of two);

f. Any other information that would be a value to the reviewing authority.

6VAC15-81-260

6VAC15-81-260. Design development documents.

A. The owner shall submit design development documents to the reviewing authority as specified herein.

B. The design development documents required for an expansion or new construction of a local correctional facility shall contain sufficient information to identify basic security construction features and demonstrate intent to comply with applicable Board Standards and building code requirements and shall include, as a minimum, the following:

1. Site plan;

2. For new and existing facilities, a table showing the construction type, the size of the facility in gross square feet of floor area, building code designations as to code edition, fire resistive characteristics, intended use group or groups, condition and design occupancy loads;

3. Architectural floor plans at least 35% complete at a scale not less than 1/8th inch per foot, showing each floor layout complete with space names, nominal room square footage, circulation paths, secure perimeter, interior security walls, and fire walls;

4. Elevations, sections, and details as required to define building materials and security construction features;

5. Mechanical and electrical plans and specifications necessary to define life safety construction features;

6. Security equipment list;

7. Outline specifications;

8. Construction cost estimate; and

9. Any change in staffing from planning study.

C. Documents for renovation of a local correctional facility may not require some of the above information. Requirements shall be as determined by the reviewing authority in consultation with the owner or owner's agent or engineer. In the case of renovations qualifying under 6VAC15-80-160, determination of required documents and information shall be made by the reviewing authority in consultation with the person or persons responsible for project design.

D. The owner shall submit two sets of design development documents to the Local Facilities Unit, Department of Corrections. The owner may also be required to submit design development documents to other regulatory agencies as deemed appropriate at this stage and shall be so notified in writing by the Department.

E. The reviewing authority shall review design development documents for compliance with applicable codes, Board Standards, and commonly accepted architectural, engineering and correctional practices.

1. Changes to design development documents may be required. If so, the reviewing authority shall ensure that all changes and comments shall be submitted in writing to the owner.

2. The owner or owner's agent shall respond in writing to the reviewing authority to all comments in the design development review. Necessary revisions to the project documents may be incorporated in the submission of the construction documents. All issues in question between the owner or owner's agent and the reviewing authority shall be resolved before the construction document phase is begun.

6VAC15-81-270

6VAC15-81-270. Value management analysis.

A. All jail projects for which reimbursement is being requested for new construction, expansion, or renovation costing $10,000,000 or more shall have a value management analysis (VMA) performed during design. For renovation projects, a waiver may be requested from the Board.

B. VMA shall be performed at the conclusion of the design development (35%-40% complete) phases of the project design. For large projects (in excess of 250 beds), it is recommended that a second phase of VMA be performed at the construction documents phase (90%-95% complete).

C. The VMA shall involve a three- to four-day exercise at the design development phase, or four to five days each at the design development and construction document phases. The first day, or portion thereof, of each analysis consists of a presentation overview by the owner and the A/E design team to the value management team. The final day or portion thereof, consists of a presentation of findings and recommendations by the value management team to the owner and A/E design team and attended by the reviewing authority.

D. The VMA process shall analyze at a minimum the following aspects of the project's design: systems, products/materials, quality, efficiency, functionality, long-term design, and operational needs (beyond 10 years) and cost.

E. The owner shall engage the services of a qualified value management team, as defined in the definitions and headed by a certified value specialist (or engineer) pursuant to the definitions. The VMA team shall be independent of the A/E design team and or contractor. Cost estimators are also recommended as beneficial to the analysis, particularly for projects performing VMA at the construction documents phase.

F. The owner shall advise the reviewing authority in writing at least 15 working days in advance of the meeting dates for the VMA team. A representative of the reviewing authority shall be present at the value management team's formal presentation of results to the owner and A/E design team. The reviewing authority may attend any other portion of the session.

G. Upon completion of the VMA process, a summary report detailing VMA recommendations and the owner's decision on implementation of the recommendations shall be provided in writing to the reviewing authority.

6VAC15-81-280

Article 2
Construction Documents

6VAC15-81-280. Construction documents.

The owner or owner's agent shall submit two complete sets of construction documents, one full-size, one half-size, plus one set of full size architectural drawings to the reviewing authority, Local Facilities Unit, Department of Corrections, as specified herein.

1. Complete sets of construction documents shall consist of:

a. Construction documents (at least 95% complete);

b. Bidding documents;

c. Cost estimate;

d. Construction schedule

2. Review approvals from local building, health and fire officials.

3. The reviewing authority shall review construction documents for compliance with Standards, code requirements and incorporation of all changes required by the reviewing authority at the design development document review stage.

a. Changes to the construction documents may be required. All required changes and recommendations shall be submitted in writing to the owner or owner's agent.

b. The owner or owner's agent shall respond to all comments in the construction document review in writing to the reviewing authority. All issues in question between the owner or owner's agent and the reviewing authority shall be resolved before the project is bid.

4. Upon satisfactory resolution of all review comments, construction documents shall be approved by the reviewing authority and the owner advised in writing.

5. The approved plans shall not be construed as authority to omit or amend any of the provisions of these Standards except when a modification of the Standards is granted by the Board.

6VAC15-81-290

Article 3
Changes During Project

6VAC15-81-290. Changes and delays.

A. If, during the project, there is any substantive change in the scope of the project, major design change, an increase in the estimated cost of construction exceeding 10%, or any change in the security staff requirements exceeding 10%, the review process shall be suspended until the project is resubmitted to the Board for further review and possible change in the status of reimbursement recommendation.

B. Unless an extension is granted by the Board, Board approval expires after two years if design development drawings have not been submitted to the reviewing authority. After that time, to proceed with the project, the owner shall resubmit the Community-Based Corrections Plan to the Board for reconsideration.

C. Increases in reimbursement funding over the initial amount approved by the Board may be considered based on analysis of documentation of bid overage or contract increase, negotiation for cost reduction, and justification for the increase.  See Section _____.  Any increases in the cost of construction above the Board approved amount shall be documented and justified.  Notification shall be provided to the Board of the intent to request increased reimbursement prior to 35% completion of construction.  The request for Board approval with complete documentation and justification shall be made prior to 50% construction completion.

D. The Board shall not approve any request for reimbursement for increases in the cost of construction for any project for which construction was not begun within three years of enacted approval of funding for the project by the General Assembly; provided however, the Board may approve such requests if the increased costs resulted from extraordinary circumstances which must be documented.

E. Final appropriations for increases are subject to the Governor's approval and legislative enactment.

6VAC15-81-300

Article 4
Construction

6VAC15-81-300. Bids.

A. It is strongly recommended that only contractors who have previously constructed jails be selected.

B. After bids for construction have been received and opened, and the owner has determined to proceed with the project, the owner or owner's agent shall submit a copy of the bid tabulation to the reviewing authority.

C. For projects utilizing nontraditional process, other than design-bid-build, the Schedule of Values shall be submitted within 45 days after award of the construction contract.

6VAC15-81-310

6VAC15-81-310. Construction.

A. It is recommended that quality control be provided by a clerk of the works, construction manager, or by enhanced construction administration by the architect and who reports directly to the owner. To be eligible for reimbursement, the quality control must be independent of the owner.

B. Any change ordered during the construction phase affecting security, safety, Standards compliance or cost shall be submitted to the reviewing authority in writing.

C. Representatives of the Department may visit the project site during the construction period to observe the work in progress. Any observed deviations from the approved documents having the effect of voiding or reducing compliance with Board Standards or code requirements shall be reported in writing to the owner and shall be corrected.

D. Inspections by the reviewing authority shall start at 50% construction completion with at least one additional inspection prior to final inspection.  The owner or owner's agent shall notify the reviewing authority and request inspections in a timely manner.

6VAC15-81-320

6VAC15-81-320. Final inspection.

A. The reviewing authority shall inspect the facility after substantial completion and prior to acceptance by the owner. This inspection shall be requested by the owner or owner's agent and coordinated with the reviewing authority.

B. Upon completion of the final inspection by the reviewing authority, and corrective actions as required, the owner shall provide to the reviewing authority copies of all regulatory agency letters verifying approval by others of the completed project.

C. Corrective actions taken to resolve comments made by the reviewing authority during final inspection shall be provided by the owner or owners' agent in writing to the reviewing authority.

6VAC15-81-330

6VAC15-81-330. Record documents.

The Owner or owner's agent shall modify original construction contract documents to reflect the condition of the project as actually constructed and based upon as-built drawings and specifications provided by the General Contractor.  Such modifications shall include change orders, sketches, addenda and field clarifications.  These documents shall be marked as Record Documents.

6VAC15-81-340

Part IV
Reimbursement

6VAC15-81-340. Method of reimbursement.

A. Reimbursement to an owner shall be affected through one of three methods. Reimbursement shall be made through one lump sum or two lump sum payments or in payments over a specified period of time. The General Assembly determines and approves the method of reimbursement upon evaluation of the jail construction project by the Department of Planning and Budget in consultation with the Treasury Board.

B. Project closeout documentation and request for reimbursement shall be submitted to Department of Corrections, Local Facilities Unit, within six months after construction completion.

C. Project closeout shall be deemed to be complete upon receipt of all properly prepared final documentation as specified in 6VAC15-80-300 A. below and reimbursement has been made.

D. Compliance. Failure to comply with these Standards shall delay the review process and recommendation for disbursement of funds, and may result in the denial of reimbursement.

E. Project closeout documentation shall be reviewed for completeness and accuracy by the reviewing authority prior to recommendation to the Governor and authorization to the Comptroller or Department of Treasury for issuance of reimbursement payment. The owner or owner's agent shall be notified by the reviewing authority if information is missing, invalid, inaccurate or needs clarification. Such further information requested shall be provided prior to authorization of payment.

6VAC15-81-350

6VAC15-81-350. Request for interim lump sum reimbursement.

If interim lump sum reimbursement has been legislatively approved, when construction of the project is 50% complete and payment in two lump sums has been authorized, the following shall be submitted:

1. Schedule of values and calculations confirming 50% completion;

2. Copies of bills and verification of payment (canceled checks or other means of verification as accepted by the reviewing authority) along with copies of original estimated costs to verify payment of 50% of those items for which reimbursement is being requested at that time;

3. Interim affidavit of payment of claims; and

4. Further information as deemed necessary by the reviewing authority.

6VAC15-81-360

6VAC15-81-360. Final lump sum reimbursement closeout documentation.

If lump sum reimbursement has been legislatively approved, when the project is finished at the local level, the owner shall submit the following final documentation. Final reimbursement may be requested when the project is complete. The project shall be considered complete when the owner has completely submitted the following items accurately and with all supporting documentation:

1. Project completion report*;

2. Final schedule of values*;

3. Copies and verification of payment of all bills pertaining to the project for which reimbursement is being requested;

4. Letters from regulatory agencies verifying their inspection and approval of the completed project;

5. Building official's certificate of occupancy;

6. Fire official's concurrence;

7. Health official's approval;

8. Affidavit of payment of claims;

9. 50% completion date and documentation substantiating the date;

10. Verification/certification using industry benchmarks that substantiate that the sustainable design and construction initiatives identified in the Planning Study have been achieved (if applicable);

11. Verification of correction of the reviewing authority's punch list items or other deficiencies;

12. Copies of all change orders; and

13. "Closeout Documents": "Closeout Documents" (drawings and specifications) shall be submitted to the reviewing authority in accordance with the following:

a. One set on CD media: Copy of "record documents" on CD-ROM media or electronically stored data shall be in a pdf format.

b. One set of Operation and Maintenance Manuals for systems provided to the owner shall include all color coding and point to point wire run lists for all electrical systems.

(*)Note: Forms or instructions are provided by the reviewing authority.

6VAC15-81-370

6VAC15-81-370. Treasury Board reimbursement.

A. When the construction and closeout, of a project being reimbursed by contract with the Treasury Board is complete, the owner shall submit all information as required in 6VAC15-80-300 to the reviewing authority in the Local Facilities Unit.

B. An owner approved for reimbursement in payments over a specified period of time shall be paid in accordance with a contractual agreement entered into with the Treasury Board.

6VAC15-81-375

Part V
Secure Local Correctional Facilities Design and Construction

Article 1
General Design Requirements

6VAC15-81-375. General.

A. When designing the facility, consideration shall be given to appropriate traffic patterns, groups of functions, facilitating ease of movement to and within functions, clear sightlines to reduce blind spots, efficiency and economy of staffing, PREA, and facilitating a smooth, logical sequence of operation. The reviewing authority may accept materials and systems documented to be equivalent to those required by these Standards.  Any deviation requiring a modification or variance of these Standards shall be submitted for review by the reviewing authority and approval by the Board of Corrections. In addition to the minimum requirements, these Standards contain recommendations regarding design, construction and security which, although not required, should be given serious consideration.  The reviewing authority may make recommendations regarding design, construction and security that, while exceeding minimum requirements, may be desirable to adopt.  Review or inspection by the reviewing authority does not relieve the owner or owner's agent from the requirement to comply with these Standards.

B. If not designed to be easily expandable, core spaces may be initially oversized by up to 50% for facilities designed to accommodate future expansion.

6VAC15-81-380

6VAC15-81-380. Separation of males, females and juveniles.

A. Secure housing units, intake cells and special purpose cells shall be designed and constructed to ensure physical separation and to prohibit normal sight or sound communication between males and females. If the facility is designed to hold juveniles, the areas used for juveniles shall be designed to prohibit normal communications by sight and sound and ensure physical separation of the juvenile from the adult population.

B. It is recommended that special attention be given to internal movement of juveniles as    addressed in Minimum Standards for Local Correctional Facilities and Lockups.

6VAC15-81-390

6VAC15-81-390. Traffic Patterns.

A. If secure and community custody housing are provided in the same building, the design of the facilities shall provide traffic patterns to assure the separation of secure and community custody inmate populations.

B. Design of public access shall be such that the public does not enter into the secure perimeter of the facility and the traffic pattern for the public shall be separate from that of inmates.

C. It is recommended that intake, release and court holding areas be separate and distinct functions and traffic patterns be kept separated from each other. It is recommended that means of egress for the inmate release area and for the court holding area be separate from the intake and booking area entrance.

D. Exterior pedestrian and vehicular routing shall be designed for separation of traffic patterns.

6VAC15-81-400

6VAC15-81-400. Related Areas.

The following areas shall be outside the secure perimeter

1. Magistrate offices and law enforcement lobby (if provided)

2. Parking

3. Public visitation and waiting area

4. Armory

5. Maintenance shop (if provided)

6. Main (primary) mechanical room

7. Vehicular sallyport

6VAC15-81-410

6VAC15-81-410. Administration.

A. The jail shall provide space consistent with the size of the facility for administrative, program and clerical personnel. 

B. Space shall be provided within the secure perimeter for the shift or watch commander's office, counselor's office(s) and other offices that the jail operation requires.

C. Space shall be provided for staff break or dining.  Locating staff break or dining within the secure perimeter shall be considered.

6VAC15-81-420

6VAC15-81-420. Public Areas.

A. Public areas of the facility shall be located outside the secure perimeter.  Public access to the building shall be through a main entrance.  The general public shall not have access inside the secure perimeter of the jail. Traffic patterns of the public and inmates shall be distinct, separate and not intersect. 

B. A reception and waiting area with appropriate informational signage shall be provided for the public and shall be so situated that it does not interfere with the administrative office operations.  The public waiting area shall include sufficient seating, drinking fountain(s), toilet facilities, and weapons lockers equipped with individually locked compartments. Provision for public lockers is recommended.

C. All exterior areas, including parking, shall be adequately lighted.

6VAC15-81-430

6VAC15-81-430. Secure perimeter.

The secure perimeter of the facility shall be composed of a complete and continuous security envelope consisting of walls, roofs, ceiling, floors, doors, door locks, and other hardware, windows and glazing constructed in accordance with Article ??. The secure perimeter shall be clearly indicated on the plans.

6VAC15-81-440

6VAC15-81-440. Interior security walls, interior partitions.

A. Interior security walls shall be provided around and between all housing units, cells, dormitories, armories, sallyports, central intake units, classification units, control rooms, recreation areas, kitchens, inmate dining halls (if separate from housing), canteens (commissaries), multipurpose rooms with toilets, central laundry, laundry chemical rooms, pharmacies, medical units, records rooms within the secure perimeter, and property rooms. Interior security walls, and opening protectives shall be constructed in accordance with Sections ??

B. Interior partitions

1. Interior partitions may be provided between support services such as but not limited to multipurpose rooms without adjacent toilets and staff dining.

2. Interior partitions shall not be substituted for required interior security walls

3. Interior partitions shall be constructed in accordance with Section ??

6VAC15-81-450

6VAC15-81-450. Exterior areas.

A. Exterior areas, including parking and building exterior where CCTV is utilized, shall be lighted as recommended by the equipment manufacturer.

B. When landscaping, consideration shall be given to size and density of plantings within 25 feet of the building for security and fire safety reasons.

6VAC15-81-460

6VAC15-81-460. Fencing.

A. Security fencing or security walls shall be provided for outdoor recreation areas. Exterior building configurations which create containment areas and all other areas shall be fenced as required by these Standards.

B. Access for maintenance shall be provided for all fenced areas.

6VAC15-81-470

6VAC15-81-470. Emergency containment.

Alternate means for inmate containment shall be provided for in case of disaster, mass arrests or emergency evacuation. These areas may include outdoor recreation area, an enclosed vehicular sallyport or any other approved area that shall afford adequate security. When planned for this purpose, these areas shall provide access to toilets and drinking water. Fixtures and equipment shall meet the requirements for temporary holding.  

6VAC15-81-480

6VAC15-81-480. Armory.

Secure storage for security equipment, restraining devices, firearms, chemical agents, etc. shall be located outside the secure perimeter and convenient to security personnel responding to emergency situations. Walls, floor, opening protectives and roof or ceiling of this area shall meet requirements for secure construction. This area shall have a dedicated exhaust system.  

6VAC15-81-490

6VAC15-81-490. Pedestrian Sallyports.

A. Sallyports shall be provided at any point the secure perimeter of the building is penetrated unless specifically exempted by these Standards.

B. Sallyports shall be provided at all exterior openings from security areas and at the entrances to housing units designed for maximum and medium security inmates.

C. Any stairwell with a door which penetrates the secure perimeter shall be constructed as a sallyport.

D. For an emergency exit(s) only, an exterior area enclosed with bargrill or woven rod may serve as the second barrier of a sallyport.  This sallyport shall be provided with a top barrier at least equivalent to the vertical enclosure fence mesh and the area is supervised by CCTV.

E. Weapon lockers equipped with individually locked compartments are recommended at the entry of staff and law enforcement sallyports penetrating the secure perimeter.

F. Security perimeter doors shall be controlled from master control.

6VAC15-81-500

6VAC15-81-500. Vehicular Sallyport.

A. The vehicular sallyport penetrating the secure perimeter shall be provided with weapons lockers equipped with individually locked compartments.

B. Vehicular sallyports shall be weather protected. As a minimum the lower eight feet of the vehicular sallyport walls shall be solid. This sallyport shall be separated from adjacent spaces by secure and fire rated construction and shall be observable by staff with CCTV as backup. If this sallyport is to be used for emergency containment, an upgrade of the security level shall be considered.

6VAC15-81-510

Article 2
Central Intake Unit Design

6VAC15-81-510. Intake and processing.

A. The central intake unit shall be located within the secure perimeter of the facility, outside the general population housing units and shall be separated from other areas by an interior security wall.

B. The central intake unit shall be constructed to provide, but is not limited to, the following areas:

1. Booking or processing, including photographing and fingerprinting

2. Clothing storage and issue

3. Control room or station

4. Custody transfer

5. Intake cells and group cells

6. Interview

7. Medical screening

8. Orientation

9. Property storage

10. Provisions for telephone calls

11. Records storage (if not provided elsewhere)

12. Release and staging for court (if applicable)

13. Strip search and shower

14. Video arraignment if arraignment is not provided elsewhere.

C. Intake Cells and Group Areas.

1. Space shall be provided for intake of inmates at a minimum of one for every ten inmates for which the facility is designed up to the first 400 beds of design capacity. Intake cells, group cells and open seating shall be provided at a ratio of one for every 40 beds of additional design capacity above 400. Consideration shall be made for future expansion. At least fifty percent of this required capacity shall be single cells with the remainder being a combination of group cells and open seating area. Exception: The number of single cells may be reduced based on approved statistical documentation or needs identified in the Needs Assessment.

2. Intake cells shall be designed to contain a minimum of 45 square feet for single occupancy cells plus 15 square feet per inmate for each additional inmate for which the cell is designed.

3. Each cell shall contain at least one stationary bench or bunk, hot and cold running water, a combination stainless steel toilet and lavatory with push button metering activators, and a sanitary bubbler.

4. Intake cells shall provide optimized observation of the interior of the cell. Modesty screening is required for toilets in cells with grillage or glazed openings greater than a total of 120 square inches in any cell wall. Exception: An observation cell with flushing floor drain and a bunk sized slab or platform raised a minimum of six inches above floor for sleeping is not required to have a toilet, lavatory or privacy screening.

5. Lighting in cells, toilets, and showers shall be provided from a maximum security fixture of sufficient intensity to permit sight supervision.

6. Natural light and dayrooms are not required for intake cells or areas.

7. Intake cells shall be constructed as maximum security cells with maximum security doors, hardware, fixtures, equipment, and glazing or bargrill woven rod or combination thereof.

8. Toilets and lavatories shall be provided for use by those in open seating holding, Plumbing fixtures in this area shall be maximum security.

9. Showers shall be provided as follows:

a. For facilities with a design capacity of 200 or less: a minimum of two showers.

b. For facilities with a design capacity of 201 or more: a minimum of one additional shower for every 300 beds, or portion thereof, of additional design capacity.

D. Non-perimeter entrances and exits for the intake and release area shall be capable of being controlled from intake or local control. Security perimeter doors shall be controlled from master control only.

E. Secure storage space for inmate personal property shall be provided adjacent in proximity to intake/release area. Recommended amount of space is four to six inches of linear hanging space per inmate for which the facility is designed plus one cubic foot in bins or lockers, per inmate, for items that cannot be hung. Consideration shall be given to providing washers and dryers in this area.

F. Release and court holding.

1. Consideration shall be given to separation of traffic patterns and additional holding for inmate release area and for court holding.

2. Number of cells shall be as defined in the Needs Assessment.

3. Egress for these areas shall be separate from the area serving the intake and booking entrance.

G. Temporary juvenile holding, pursuant to §16.1-249G of the Code of Virginia, if provided, shall be as follows:

1. Construction of juvenile cells or units shall be in accordance with these Standards as required for maximum security adult housing.

2. A ward, unit, or intake cell shall be provided in accordance with the requirements of 6VAC15-??? for temporary holding of juveniles awaiting transfer to an appropriate juvenile facility.

3. This ward or unit shall be physically, audibly, and visually separated from adult areas.

H. Consideration shall be given to future expansion.

6VAC15-81-520

Article 3
General Population Housing Design

6VAC15-81-520. Security levels of housing.

Secure housing shall be constructed to provide housing for maximum, medium and minimum custody inmates. Consideration shall be given to the mental health needs of inmates which may require dedicated housing areas with additional space for mental health professionals, treatment, and counseling.

1. The basic distribution of custody levels is expected to be 30% maximum, 40% medium, and 30% minimum or may vary based on documentation provided in the Needs Assessment.

2. Female housing shall consist of at least two separate units of which at least 50% of the female design capacity is medium security or higher.

3. Up to 25% of minimum custody may be community custody. Community custody beds do not require construction of special purpose cells.

4. Maximum security housing units shall be designed as groupings of single cells with dayrooms to afford protection for persons requiring maximum supervision.

a. The number of inmates per housing unit shall depend upon the degree of surveillance and security provided, but for facilities designed for an occupancy of 240 or fewer inmates, the unit shall be designed not to exceed 24 inmates per housing unit. For facilities designed for an occupancy in excess of 240 inmates, the number of occupants for which the unit is designed may be increased but shall not exceed 48 inmates per unit. A minimum of two maximum security housing units shall be provided. For indirect supervision facilities, all units shall be provided with direct visual observation from a control room(s). For direct supervision facilities, it is recommended that units be provided with direct visual observation from a control room.

b. 20 to 25% of maximum security cells may be dedicated as a classification unit. The classification unit shall be located in proximity to the intake unit. Consideration shall be given to male and female population. The classification unit shall include at least one private interview room, office space for classification personnel, medical room, and record storage.

5. Medium security housing units shall be designed as single, double, or four inmate cells with common dayroom. The owner shall determine the number and type of cells per housing unit. The owner shall determine the number and type of cells per housing unit; however, no less than 30% of these cells shall be designed for single occupancy. These units shall be designed to accommodate no more than 64 inmates per housing unit for direct supervision or 48 inmates per housing unit for indirect supervision. At least two housing units shall be provided. For indirect supervision facilities, it is recommended that all units provide direct visual observation from a control room(s).

6. Minimum security housing units shall be designed as dormitories or multiple occupancy cells. Minimum security areas shall be designed to accommodate no more than 48 inmates per housing unit in dormitories or 64 inmates per unit with multiple occupancy cells. At least two housing units shall be provided.

7. Community Custody facilities shall be constructed in accordance with Part ?? of these Standards. Consideration should be given to male and female populations.

8. Juvenile Housing.

a. If the facility is to hold juveniles, housing units shall be physically, audibly, and visually separated from adult areas to prohibit adult / juvenile communication in accordance with the "Guidance Manual for Monitoring Facilities under the Juvenile Justice and Delinquency Prevention (OJJDP) Act of 2002", published by OJJDP in October 2010. Showers, personal hygiene and dressing areas shall be designed to comply with PREA.

b. Juvenile housing units shall provide general purpose housing designed and constructed in accordance with maximum security requirements of these Standards

6VAC15-81-530

6VAC15-81-530. Cells and dayrooms.

Maximum and medium security:

1. All single cells shall be sized in accordance with the latest edition of the American Correctional Association Standards for Adult Local Detention Facilities and have a ceiling height no less than eight feet. Single occupancy cells, with the exception of special purpose cells, shall be configured to open into a dayroom or activity space.

2. Multiple occupancy cells shall be designed for no more than four inmates per cell and shall be sized in accordance with the current American Correctional Association Standards for Adult Local Detention Facilities concerning multiple occupancy cells and have a ceiling height of no less than eight feet. Multiple occupancy cells shall be configured to open into a dayroom.

6VAC15-81-540

6VAC15-81-540. Cell requirements.

A. All cells shall be enclosed within secure walls, floor, and ceiling, as specified below, and shall include secure opening protectives. Each cell shall be provided with artificial light, toilet and lavatory fixtures with metering push button activators, hot and cold running water, a security type mirror mounted at standard height, a stationary bed or bunk and storage.

B. Maximum security cells shall have maximum security walls, maximum security doors, fixtures, equipment, and hardware meeting a minimum of ASTM Grade 1 requirements.

C. Medium security cells shall have interior security walls surrounding each housing unit meeting a minimum of ASTM Grade 2 requirements; however, the walls separating individual cells may be interior partitions.

D. Minimum security cells shall have walls, doors, fixtures, equipment, and hardware meeting a minimum of ASTM Grade 3 requirements.

6VAC15-81-550

6VAC15-81-550. Dayroom requirements.

A. Dayroom space shall contain no less than 35 square feet of space for each inmate for which the unit is designed to serve. Calculation of this space shall not include sallyports, visitation booths, stairs, area under stairs, toilet, shower, and lavatory areas.  On the first level an 18 inch wide path in front of all cell fronts, toilets and showers and the tiered walkway in front of upper level cells shall not be counted as dayroom space.

B. Each dayroom shall be equipped with a shower(s), toilet(s), lavatory(s) with hot and cold running water activated by metering push button activators, and a drinking fountain or the lavatory equipped with sanitary bubbler. Fixtures shall be security type in accordance with the security level for which the unit is designed.

C. Stationary security type tables and dayroom seating shall be provided in maximum and medium security areas of the facilities designed for indirect supervision.  Stationary security type tables and seating shall be provided for facilities designed for maximum security with direct supervision.  Tables and seating for medium security direct supervision living areas may be loose but shall be designed for detention facilities and be fire retardant and vandal resistant.  Note:  In accordance with the Code of Virginia only fixed equipment is reimbursable and loose equipment is not considered reimbursable except in minimum security housing.

D. Tables and seating shall be sufficient to accommodate the number of inmates for which the area is designed.

E. Stairs in multilevel dayrooms shall have open risers.

F. If a housing unit is provided with an ADA accessible cell, the dayroom toilet shall be provided with an ADA accessible fixture.

G. Shower(s) and toilet(s) shall be located to provide visual supervision from a control station or control room and to provide privacy from the housing unit occupants and from visibility from circulation corridors.  Showers, personal hygiene and dressing areas shall be designed to comply with PREA.

H. If video visitation monitors are provided in the dayroom, they shall be positioned to maximize privacy for both the visiting inmate and visitor.

6VAC15-81-560

6VAC15-81-560. Dormitory Requirements.

A. Dormitories shall have walls, doors, fixtures, equipment and hardware meeting a minimum of ASTM Grade 3 requirements.

B. All dormitories shall be constructed to provide 85 square feet of space per inmate for each inmate for which the area is designed. The 85 square feet associated with dormitory space is normally separated into 50 SF for sleeping and 35 SF for activity.  Calculation of this space shall not include sallyports, space under stairs, stairs, toilet or shower areas and lavatories. 

C. All dormitories shall be provided with artificial light, toilet and lavatory fixtures, hot and cold running water, and a drinking fountain or lavatory equipped with sanitary bubbler, security type mirror(s) at standard height, tables and chairs/benches in sufficient number to accommodate the dormitory's design capacity.

D. Tables and seating shall be sufficient to accommodate the number of inmates for which the area is designed.

E. Shower(s) and toilets shall be located to provide visual supervision from a control station or control room as well as privacy from the housing unit occupants and from visibility from circulation corridors.

F. Stairs in multilevel dormitories shall have open risers.e

6VAC15-81-570

6VAC15-81-570. Natural light.

Natural light is required in general population housing units in new construction. Natural light is recommended in renovation projects that provide new inmate housing.

6VAC15-81-580

6VAC15-81-580. Artificial light.

A. Artificial light shall be provided in all cells, dayrooms, and dormitories to provide at least 20 foot-candles at personal grooming areas, tables, and desk tops, if desks are provided.  Night lighting is required.

B. Light fixtures used within the secure perimeter shall be equivalent to the security level of the area in which they are designed.

6VAC15-81-590

6VAC15-81-590. Climate control.

Heat and air conditioning shall be provided in all rooms in the facility so that a temperature not less than 65 degrees F or more than 85 degrees F is maintained.  Exceptions to this requirement include warehouses, industrial spaces, mechanical and electrical spaces which may be mechanically ventilated. Special consideration shall be afforded to additional cooling in kitchen, food storage areas and rooms containing heat sensitive and electronic equipment.

6VAC15-81-600

6VAC15-81-600. Equipment and Fixtures.

Equipment and fixtures used within the secure perimeter shall be equivalent to the security level of the area in which they are designed.

6VAC15-81-610

Article 4
Special Purpose Area Design

6VAC15-81-610. Special purpose cells.

A. There shall be a minimum of one special purpose cell (isolation, medical or segregation) for each ten secure inmates for which the facility is designed.

B. The number of ADA accessible special purpose cells shall meet the percentage required by the building code.

C. All cells shall be provided with lighting from a maximum security fixture and be in accordance with artificial light requirements in Section ???

D. Special purpose cells shall be sized in accordance with the American Correctional Association Standards for Local Detention Facilities for restrictive housing units with a ceiling height of at least eight feet and are not required to open onto an adjacent dayroom space.

E. A minimum of 80% of special purpose cells shall be constructed as maximum security cells.  Up to 20% of special purpose cells may be of less secure construction if designed for medical usage.

F. Cells specifically designed for persons who are violent or self-destructive, may be equipped with a flushing floor drain in lieu of a stainless steel combination plumbing fixture and a bunk sized slab or platform raised a minimum of 6 inches above finished floor.

G. Shower(s) shall be provided within the special purpose housing unit. Consideration shall be given to providing cuff slots in doors for enclosed showers in special purpose housing units.

H. Special purpose cells shall not open directly into a main corridor or general population activity space.

6VAC15-81-620

Article 5
Program Area Design

6VAC15-81-620. Multipurpose space.

A. Multipurpose space(s) shall be provided in sufficient number and size to allow for and include, but are not limited to multipurpose rooms, educational classrooms, religious services, group counseling services, program services and library (if inmate are to be moved to the service). For purposes of this Standard, jail industry programs as defined by Code of Virginia §53.1-133.1 through §53.1-133.9, or those sections as updated, are not considered multipurpose space.

B. The total multipurpose area(s) square footage shall be designed and constructed to provide a minimum of 20 square feet per inmate for design capacity of the facility up to 480 inmates. No additional multipurpose space is required for facilities with a design capacity of over 480 inmates.

6VAC15-81-630

6VAC15-81-630. Recreation.

A. Recreation space shall be provided at a rate of 10 square feet for each inmate for which the facility is designed up to 480 inmates. For facilities with a design capacity of over 480, no additional recreation space is required. A minimum of two recreation areas shall be provided in facilities with a design capacity of up to 240 inmates. For facilities with a design capacity greater than 240 inmates, a minimum of three recreation spaces shall be provided.

B. Indoor recreation is required and outdoor recreation is recommended. At least one indoor recreation area shall have a minimum of 1000 square feet with an 18' ceiling height or overhead clearance. At least one outdoor recreation area, if provided, shall have a minimum of 1500 square feet with an 18' overhead clearance. Additional recreation areas, if indoors, may have lower clearance or ceiling heights if being utilized for activities such as weight room or ping-pong. No recreation area shall have less than 600 square feet or measure less than 20 feet in any one direction.

6VAC15-81-640

6VAC15-81-640. Library.

Library space shall be provided for an inmate library or provisions made for alternative library service(s).

6VAC15-81-650

6VAC15-81-650. Commissary.

Space shall be provided for an inmate commissary and associated storage or provisions shall be made for alternative commissary services.

6VAC15-81-660

Article 6
Visiting Area Design.

6VAC15-81-660. Facility visiting area.

A. Accommodations for public visitors shall be designed to provide flexibility in the degree of physical security and supervision commensurate with security requirements of variously classified inmates. Paths of ingress or egress for inmates shall be designed to be separate from and not intersect ingress or egress paths of public visitors.

B. Lockers or areas for storage of handbags or other articles are recommended in the public lobby

C. Noncontact visitation.

1. Noncontact visiting shall be provided at a rate of not less than one non-contact visiting space for each 20 inmates for which the facility is designed up to 240. Facilities designed for more than 240 inmates shall provide one additional noncontact visiting space for each additional 50 inmates.

2. In noncontact visiting areas, means shall be provided for audible communication between visitors and inmates. This communication system provided shall be designed to prevent passage of contraband.

3. If video visitation is utilized, a combination of on and off site video visitation units for the public may comply with the requirements of 1 and 2 above. In no event shall offsite video visitation be the only form of noncontact visitation. At least 25% of public video visitation shall be onsite.

4. If inmate video visitation spaces are provided in the housing units, at least eight square feet shall be provided per video visitation space. This space shall not be counted towards calculation of dayroom or multipurpose room space.

D. Contact visitation.

1. Not less than two secure contact visiting rooms of at least 60 square feet each shall be provided for the first 100 inmates of design capacity for contact visits from law-enforcement officers, attorneys, clergy, and probation / parole officers. For facilities having a design capacity in excess of 100 inmates, one additional secure contact visiting room shall be provided for every additional 200 inmates of design capacity. These rooms shall be located to be either visually supervised or monitored by a control station or room.

2. Provisions shall be made to prevent transmission of intelligible communication to adjacent areas.

6VAC15-81-670

Article 7
Food Service and Laundry Design.

6VAC15-81-670. Food service.

A. If a kitchen is provided, it shall be equipped to meet the Standards of the Department of Health and the following:

1. The kitchen and kitchen storage shall be sized in accordance with the design capacity of the facility and include consideration for future expansion.

2. The kitchen area, exclusive of dining and serving areas, shall be a minimum of 1500 square feet and for facilities in excess of 100 inmates of design capacity an additional three square feet per inmate shall be provided. The kitchen shall be located with consideration for ease of serving the inmate population and where supplies can readily be received without breaching security.  Space for food storage rooms is in addition the above minimum square footage.

3. Consideration shall be given to providing an inmate break area within the kitchen area.  This shall not reduce the size of the kitchen or other space(s) associated with the kitchen.

4. A janitor's closet and mop sink shall be located within the kitchen for exclusive use in the kitchen.

5. Storage space of adequate size and type to accommodate perishable, frozen, and bulk dry food storage shall be provided.

a. For facilities with a design capacity up to 1000 inmates, the storage space shall be sized not less than three square feet of floor space per inmate. For design capacity in excess of 1000, the sizing may be 2.7 square feet of floor space per inmate for the next 800 inmates. Further reductions may be approved for jails with a design capacity of greater than 1800. Storage space requirements are based on a seven- day supply need. Aggregate kitchen storage space shall be a minimum of 300 square feet of floor space.

b. The following breakdown of storage space is recommended: 40% dry, 32% refrigerated and 28% freezer.

c. Walls for food storage shall extend to the structure above.

6. All kitchen counters and table tops, legs, bases, shelving, and fixed equipment shall be stainless steel.

7. The floors, walls and ceilings in the food service areas shall be a smooth durable finish, shall withstand food spillage and be easily cleanable.

8. Adequately sized separate lockable storage shall be provided for caustic, toxic, and flammable kitchen supplies. Secure storage or space for secure storage shall be provided for kitchen inventory of sharp implements and other potential weapons. Consideration shall be given for locating lockable storage in a separate locked room.

9. Provisions shall be made for kitchen waste removal from the kitchen area without crossing the food preparation area.

10. Hand washing sink(s) for inmate toilets shall be located outside the toilet room and in view of the staff.

11. Consideration shall be given to locating an emergency eye wash station in the kitchen.

12. Consideration shall be given to providing a smoke removal system for the kitchen.

B. In addition to kitchen and kitchen storage areas, a staff dining or break area shall be provided with a minimum of 15 square feet for each person the area is designed to serve.  Floors, walls and ceilings shall be a smooth, durable finish and easily cleanable.

End of 29Sep2015 session

6VAC15-81-680

6VAC15-81-680. Laundry.

A. If a central laundry is provided, commercial or institutional grade equipment shall be provided.

B. Finishes shall be durable and easily cleanable. Electrical, plumbing, and ventilation shall be as described in Part ? Article ?? of these Standards.

C. It is recommended that washer capacity be based on 15 to 20 pounds of laundry per inmate per week. The minimum recommended ratio for dryer to washer load poundage shall be a minimum of 1.5 to 1.

D. There shall be sufficient storage for linen and laundry supplies. Separate lockable storage shall be provided for caustic, toxic, and flammable supplies.

E. Secure lockable storage shall be provided for chemical containers serving laundry machines.

F. All gas supply and exhaust venting on dryers shall be protected from exposure to and vandalism by inmates.

G. Consideration shall be given to providing a smoke removal system for the central laundry area.

H. Consideration shall be given to locating an emergency eye wash station in the central laundry area.

I. Consideration may be given to providing small load capacity laundry equipment in property storage, community custody, and minimum security housing areas in addition to the central laundry.

J. Provisions for future expansion shall be considered.

6VAC15-81-690

Article 8
Storage Area Design.

6VAC15-81-690. Storage.

In addition to storage required for particular areas, the following shall be provided to accommodate facility design capacity at a minimum:

1. Storage for inmate clothing, linens, towels, etc.;

2. Storage for recreation and related equipment located in or near indoor and outdoor recreation areas;

3. Secure storage for medical supplies and biohazard waste;

4. Storage for extra inmate mattresses and bunks;

5. Secure storage for janitorial supplies in janitorial closets located conveniently to areas serviced;

6. Secure storage for inmate records;

7. Storage space in the administration area for equipment, records, and supplies for established and projected population needs.

8. Staff uniforms and equipment, and

9. Secure storage for evidence and contraband.

6VAC15-81-700

Article 9
Additional Design Requirements

6VAC15-81-700. Elevators.

A. Facilities with three or more stories shall be provided with at least two elevators.

B. Elevators within the secure perimeter shall be capable of being securely controlled and managed locally and from a control room. Consideration shall be given in all elevators to provide visual and audio communication with the control room.

6VAC15-81-710

6VAC15-81-710. Corridors.

Corridors used for the movement of inmates, stretchers, food and utility carts, etc., shall be constructed to provide a minimum width of five feet.

6VAC15-81-720

6VAC15-81-720. Intercom, CCTV (closed circuit television), video, and sound services.

A. As a minimum, each housing unit shall be equipped with an electronic sound monitoring, system which allows inmates to notify staff in the case of an emergency.  This system shall be monitored by master control or other remote control room or control station.

B. Two way intercoms shall be provided at all remotely controlled security doors other than cell doors.

C. The facility shall be designed to maximize direct visual sight lines. As a supplement to direct visual observation, CCTV shall be installed to observe, at a minimum, blind spots in corridors, sallyports, building entrances, and the building exterior.

D. If video teleconferencing or arraignment is to be utilized, adequate space shall be provided.

E. Consideration shall be given to the requirements of PREA when installing video monitoring, electronic surveillance, or other monitoring technology.

F. In areas where voice communications through the glazing is desired, such as a magistrate, visitation, and control rooms, a system utilizing vandal resistant individual speakers, microphones, intercom, telephone, speak around frames, or an approved equivalent shall be specified.

6VAC15-81-730

6VAC15-81-730. Telephone.

Inmate telephone service shall be provided in all inmate housing units, including intake and special purpose housing, within the jail.

6VAC15-81-740

6VAC15-81-740. Glazing in doors.

Glazed view panels shall be provided in all doors for security and safety. Exceptions:

1. Doors to, janitorial closets, plumbing chases, storage areas, employee dining, staff break room, pharmacy, toilets, maintenance rooms, property storage rooms, evidence rooms, armory, mechanical rooms, electrical rooms, telecommunication rooms, security electronics rooms, offices outside the secure perimeter and similar rooms.

2 Doors required by the building code to have a three-hour fire resistance rating are not required to have view panels.

6VAC15-81-750

6VAC15-81-750. Mechanical, Maintenance, Security Electronics.

A. The main mechanical room shall be located outside the secure perimeter and shall be accessible from the outside.

B. If a separate maintenance shop is provided, it shall be located outside the secure perimeter and shall be accessible from the outside.

C. The main security electronics shall be contained in a room specifically designed for that purpose, or shall be securely separated from other equipment.  Security electronic rooms shall not provide access to other spaces or services. Independent cooling system shall be provided for this room.e

6VAC15-81-760

6VAC15-81-760. Access for replacement of Mechanical Equipment.

Design shall provide access for replacement of larger pieces of mechanical equipment without having to relocate other equipment or cut holes through walls, floors, roofs or ceilings.

6VAC15-81-770

6VAC15-81-770. Plumbing.

A. Walk-in type plumbing chases shall be provided with a light(s) and electrical outlet(s) to facilitate maintenance.

B. Sufficient floor (water) drains shall be provided throughout the jail to enable water to be easily removed from areas subject to water spillage or flooding (i.e. shower, group toilet areas, dayrooms, kitchens, etc.).

C. At a minimum, the capability of shutting off domestic water supply shall be provided for each individual housing unit with one control per housing unit. 

D. Plumbing fixtures in special purpose and intake cells shall have individual shut off controls for domestic water supply.

E. Domestic water shut off controls shall be in a remote location, in proximity to each housing unit and shall be easily accessed by staff, but not inmate accessible.

6VAC15-81-780

6VAC15-81-780. Housing unit stair and cell tier guard rails.

Guard rails shall be a minimum height of 48 inches above the floor or stair treads in housing units and inmate stairs, including egress stairs and tiers.

6VAC15-81-790

Article 10
Construction Requirements

6VAC15-81-790. Building systems - general.

The requirements set forth herein establish the standards for building materials, equipment, and systems to be designed and constructed in facilities within the Commonwealth of Virginia. The building components and design criteria denoted herein are intended to relate the facilities' security and custody level and expected use conditions, with the materials, equipment and systems expected performance - particularly related to strength, safety and durability characteristics. Of equal importance is matching the performance levels of the various components which make up a security enclosure or system. They shall be comparable and compatible. All work shall be done in accordance with acceptable design and construction practices and material shall be installed in accordance with manufacturers' recommendations or as otherwise noted.

6VAC15-81-800

6VAC15-81-800. Structural systems-walls, floors, roofs, ceilings.

A. Wall systems - general. Walls encompassing areas occupied by inmates shall provide a secure barrier for their entire height and length, both horizontally and vertically to prevent unauthorized ingress or egress. Security walls shall provide continuity at adjacent security walls, horizontal security barriers or the secure perimeter. The joints and voids between secure walls and horizontal security barrier shall be protected with materials of security level equivalent to the remainder of the wall.

1. Security Walls.

a. Security perimeter walls shall be of masonry, concrete, steel or other approved noncombustible building material and shall comply with ASTM F2322 testing method Grade 1 to a minimum of 1,000 blow counts.

b. Interior security walls shall be of masonry, concrete, steel, or other approved noncombustible building material and shall comply with ASTM F2322 Grade 1 to a minimum of 600 blows. Security shall be maintained for the entire height of the wall and integrated with the next horizontal security barrier.

c. Security walls may be of the following materials and construction:

(1) Concrete masonry units with block cores filled solid with 3000 psi grout in accordance with ASTM C476. All masonry mortar shall be a minimum of 2,500 psi compressive strength and comply with ASTM C270.

(a) Security perimeter walls shall have vertical #4 reinforcing rods in every masonry core spaced eight inches on center maximum.  Every masonry core shall be grout filled.

(b) Interior security walls shall have vertical #4 reinforcing rods in every other masonry core spaced 16 inches on center maximum.  Every masonry core shall be grout filled.

(2) Concrete walls may be cast in place or precast reinforced high strength concrete panel.  Walls shall be a minimum of 4,000 p.s.i. compressive strength (28‑day break). Minimum thickness of solid core concrete shall be four inches. Refer to PCI to calculate the equivalent thickness of hollow core concrete panels. Hollow core plank shall not be used for security walls.

(3) Steel Security Walls. Steel wall assemblies shall meet ASTM F2322 testing requirements Grade 1 or better and shall be coated with a zinc-iron-alloy (galvanneal) coating meeting ASTM A653, Commercial Steel (CS), coating designation A60 (Z180) designation or above. Walls shall be securely anchored to structural slabs in floor, adjacent security walls, and horizontal security barrier.

(4) Bargrill Security Walls. Bargrill security walls shall be 2 ¼ inches x 3/8 inch steel flat bar frame with vertical 7/8 inch round double ribbed bars spaced five inches or less on center with 2 ¼ inches x 3/8 inch horizontal steel bars approximately 16 inches on center. Bargrill shall be securely anchored to adjacent security walls and horizontal security barriers.

(5) Woven Rod Security Walls. Woven rod security walls shall be fabricated from 3/8 inch diameter mild steel rods spaced not more than two inches on center in two directions, interwoven and crimp-locked. Rods shall be anchored securely into a heavy gage (ten gage minimum) tubular steel frame or structural equivalent flat steel bar or channel. Frame shall be securely anchored to adjacent security walls and horizontal security barriers.

(6) Non-load bearing walls in inmate housing units less than 12 feet high shall have 12 gage steel continuous angles between overhead horizontal structural members on both sides. Voids located at the top of the wall shall be sealed with concrete masonry units grouted solid, solid concrete masonry units, or 3/16th inch metal plate. Walls in excess of 12 feet shall be stabilized but may use clip angles in lieu of continuous angles.

2. Wall penetrations:

a. Access doors or panels shall be the same security grade as the wall in which it is installed.

b. Access doors or panels to access building systems and equipment shall be a minimum of 2 foot by 2 foot.

c. Consideration shall be given to designing mechanical, electrical, fire protection and security electronics systems to minimize access doors or panels in walls.

d. Ceiling access panels or doors within the secure perimeter shall be provided with panels and locks equivalent to the security level of the ceiling in which it is used.

e. Consideration shall be given to locating balancing dampers close to or integral with diffusers so they can be adjusted and checked without the installation of access panels

f. Any opening behind a toilet fixture shall be protected in accordance with the requirements of the wall where it is installed.

3. Interior partitions within the secure perimeter:

a. Interior partitions shall be constructed of a minimum of 6 inch concrete masonry units or equivalent.

b. Mortar utilized when the wall is of masonry unit construction shall be a minimum of 2000 psi compressive strength.

c. Openings in interior partitions:

(1) Doors and frames shall be a minimum of 1 ¾ inches thick commercial grade hollow metal with a minimum 16 gage door and 14 gage frame.

(2) Door hardware shall be a minimum of commercial grade.

(3) Windows shall have security glazing, or tempered glass in accordance with Section ??

End of 30Sep2015 session

B. Floor systems.

1. Floor systems within and including the secure perimeter shall be one of the following:

a. A poured in place concrete slab on grade with a minimum thickness of four inches and not less than continuous six by six inch by ten gage embedded welded wire fabric reinforcing or equivalent.

b. Hollow core concrete plank system, providing a minimum equivalent concrete thickness of:

(1) Three inches if cores are oval or round, or

(2) Four inches if cores are square or rectangular

(3) For purposes of calculating equivalent thickness for security, topping is not included

c. Precast concrete tees providing a minimum equivalent concrete thickness of four inches. If topping is used, it shall be a normal weight concrete of a minimum of 2 inches thick and provide adequate cover for #4 rebar 8" on center in one direction or W4 welded wire mesh 6" on center in both directions.

2. Floors in six sided steel cells and six sided precast concrete cells shall be tested in accordance with ASTM F2322 testing requirements Grade 1 to 1,000 blows for horizontal assemblies.

C. Roof and ceiling systems.

1. Upper secure perimeter shall consist of a roof or ceiling as follows:

a. Roofs. The roof construction or uppermost secure perimeter shall be one of the following:

(1) A minimum of four inch standard weight concrete with a minimum strength of 3000 psi.  Reinforcing shall consist of not less than continuous six inch x six inch x ten gage embedded welded wire fabric reinforcing

(2) Precast concrete plank or panels providing a minimum total concrete thickness of four inches.

(3) Hollow core concrete plank providing a minimum equivalent concrete thickness of:

(a) Three inches if cores are oval or round, or

(b) Four inches if cores are square or rectangular

(c) For purposes of calculating equivalent thickness for security, topping is not included.

(4) Three inch standard weight concrete with a minimum strength of 3000 psi on 16 gage steel form (or decking) on concrete or steel support members.

(5). Three inch standard weight concrete with a minimum strength of 3000 psi with six inch by six inch by ten gage wire fabric on a 22 gage steel form (or decking) on concrete or steel supporting members.

(6) Precast concrete tees providing a minimum equivalent concrete thickness of four inches. If topping is used, it shall be a normal weight concrete of a minimum of 2 inches thick and provide adequate cover for #4 rebar 8" on center in one direction or W4 welded wire mesh 6" on center in both directions.

b. Ceilings. A ceiling used for the uppermost horizontal secure perimeter is acceptable if tested in accordance with ASTM F2322 testing requirements to 1,000 blows or ASTM test for horizontal assemblies exceeding Grade 1.

2. Interior Ceilings. Ceilings within the secure perimeter, but not serving as the secure perimeter, shall have or exceed the level of protection specified in the following table:

Ceiling Location

(within the secure perimeter):

Minimum Ceiling Height / Min. Clear Ht. 2

 

Security Steel systems as approved by reviewing authority

Security Gypsum  Board6,7

CWFAM w/ hold-down clips3

Gypsum board – single layer

Lay-in ACT with hold-down clips4

Exposed Structure

 not requiring a ceiling1,2

Corridor in housing unit

10'

X

 

 

 

 

15'

Corridors in other than housing unit

8'

 

 

X

 

 

15'

Personnel Sallyport

8'

 

X

 

 

 

10'

Vehicular Sallyport

15'

 

 

 

 

 

15'

Inmate Toilet

9'

 

X

 

 

 

 

Staff Toilet

8'

 

 

 

 

X

 

Janitorial Closet

8'

 

 

 

X

 

10'

Mechanical /Electrical/Maintenance Rooms

9'

 

 

 

 

 

9'

Security Electronics Room5

9'

 

 

 

 

 

9'

Storage Room        

8'

 

 

 

X

 

15'

Office Areas

8'

 

 

 

 

X

 

Tool Rooms

8'

 

 

 

 

 

8'

Control Room5

8'

 

 

 

 

X

 

Intake/booking/processing

9'

 

 

X

 

 

15'

    Cells

7'6"

X

 

 

 

 

 

GP Dayrooms- single level:

10'

 

 

X

 

 

15'

GP Dayrooms- two level:

◦Perimeter ceiling areas above the tier walkway to a point  6'-0" from the edge of tier railing

 

 

8'

 

 

 

 

X

 

 

 

 

◦ Center part of dayroom ceilings,   starting at 6'-0" minimum horizontally from edge of tier railing

15'-AFF of dayroom     

 

 

 

 

X

15'

Cells

7'6"

X

 

 

 

 

 

Dormitories

10'

 

 

X

 

 

15'

Inmate toilet areas9

9'

 

X

 

 

 

 

Inmate Showers9

7'6"

 

 

 

 

 

 

Kitchen9

9'

 

 

 

X

 

 

·         Staff Dining Room

9'

 

 

 

 

X

 

◦    Food storage

10'

 

 

 

X

 

12'

Laundry

10'

 

X

 

 

 

12'

Vocational Shops

9'

 

 

 

X

 

12'

Indoor Recreation main recreation

18'

 

 

 

 

 

18'

Classrooms, library, multipurpose and other similar spaces

10'

 

 

  X

 

 

 

Visiting:

 

 

 

 

 

 

 

·         Contact Visiting Room

9'

 

X

 

 

 

 

·         Inmate Search

9'

 

X

 

 

 

 

·         Non-contact Visiting

9'

 

X

 

 

 

 

Medical:

 

 

 

 

 

 

 

·         Waiting Rooms

9'

 

X

 

 

 

 

·         Exam Rooms & Treatment Areas

9'

 

X

 

 

 

 

·         Medical Offices, Records

9'

 

 

 

 

X

 

·         Pharmacy5

9'

 

 

 

 

 

 

Warehouse

 

 

 

 

 

 

12'

Canteen

9'

 

 

 

X

 

12'

Property storage

 

 

 

 

 

 

12'

Ceiling Location

(outside the secure perimeter):

 

 

 

 

 

 

 

Armory5

9'

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Community Custody

 

 

 

 

 

 

 

Corridor –community custody8

8'

 

 

 

 

  X

12'

Community custody housing 

10'

 

 

 

X

 

15'

Community custody entry/processing8

9'

 

 

 

 

X

12'

Multipurpose spaces

10'

 

 

 

 

X

12'

1 Minimum clear height which does not require a ceiling.

2 Minimum clear height to lowest structure, ceiling panel, utility or fixture.

3 Hold down clips on CWFAM shall be equivalent to hurricane strength clips secured with screws.

4 Hold down clips on lay-in ceiling must not release under upward pressure without breaking or hold dislodging of    panels without damage to the panels.

5 Walls go up to floor/ceiling above or area has a security cap.

6 Security gypsum ceiling shall be constructed in accordance with the following: two layers of 5/8 inch gypsum wall board with 0.66 lbs/square foot, on ½ inch x 13 gage or ¾ inch x nine gage diamond mesh metal lath, per ASTM F1267, Type I or Type II securely fastened to the structure or structural supports.

7 Cement plaster ceilings of not less than three coat Portland cement plaster installed on approved heavy metal lath may be used in these locations.

8 No hold-down clips are required.

9 Moisture resistant material appropriate to wet locations shall be used.

3. Secure ceilings shall be provided in:

a. Cells

b. Within six feet horizontally of guard rails enclosing tier floor and landing levels in dayrooms

c. Other areas where inmates are unsupervised.

4. Consideration shall be given to ensure that adequate space is provided between the ceiling (including recessed lighting fixtures) and above ceiling building systems (duct, conduit, wiring, piping, tubing, structure, etc.) to allow for installation of the ceiling at the specified height.  It is recommended that a minimum of eight inches be provided between the finished ceiling height to the lowest portion of the building systems.

5. Ceilings over showers and toilets shall be equivalent to security requirements of space in which it is located.

6. Security Capping

a. Any space surrounded by interior security walls which does not extend to a secure floor/roof structure above or uppermost horizontal secure perimeter shall be capped to comply with a material or assembly meeting the requirements of ASTM F2322 testing method to Grade 1 or with four inches of concrete or equivalent.  This includes, but is not limited to cells, control rooms, sallyports and armories.

b. Open spaces, above areas required to be security capped, shall be protected to eliminate blind spots or access for hiding.

7. Secure perimeter penetrations. All penetrations of the uppermost secure perimeter shall be protected by maximum security opening protectives equivalent to types specified in Section ??.  Where operable, opening protective shall be equipped with maximum security locks in accordance with Section ??.

8. Access openings.

a. Consideration shall be given to designing mechanical, electrical, fire protection and security electronics systems to minimize access doors or panels in ceilings.

b. Protection of openings shall be the same security grade as the ceiling in which it is installed.

c. Ceiling tiles shall not be used as access opening protection.

d. All access openings to the space above security ceilings shall be protected by hinged metal access panels equipped with keyed locks.

e. Access doors or panels to access building systems and equipment shall be a minimum of 2'-0" by 2'-0".

f. All access openings to the space above security ceilings shall be protected by hinged metal access panels or doors equipped with keyed locks.

g. Ceiling access panels or doors within the secure perimeter shall be independently and securely supported to prevent vertical displacement.

h. Consideration shall be given to locating balancing dampers close to or integral with diffusers so they can be adjusted and checked without the installation of access panels.

6VAC15-81-810

6VAC15-81-810. Doors and frames-security and non-security.

A. Security doors used where perimeter security and interior security walls are required shall be one of the following:

1. Hollow metal security doors shall meet the requirements of ASTM F1450 as follows:

a. Maximum security and perimeter security doors shall be ASTM Grade 1. 

b. Doors in interior security walls and associated with medium security housing shall be ASTM Grade 2 or above.

c. Minimum security doors shall be ASTM Grade 3 or above, except doors shall be Grade 2 or above if in interior security walls.

2. Bar grille door. Bar grille doors shall include double ribbed steel bars measuring 7/8 inch diameter at five inches on center with flat steel crossbars measuring 3/8 inch by 2-1/4 inch at 18 inches on center with punched holes for ribbed bars at five inches on center. Door frames shall be installed in accordance with HMMA 863 and ASTM F1450.

3. Woven rod door.

a. Woven rod door frames shall be constructed of tubular shaped 12 gage steel channel or 3/16 inch right angle bent steel plate, punched to receive woven rods.

b. The cap channel shall be 12 gage steel plate.

c. The woven rod door mesh shall be 3/8 inch in diameter steel rod woven at two inches on center each way and double crimped. 

d. Welds shall be placed a minimum on every other rod where it cannot be accessed by the inmate. 

e. The frame shall be mounted into a ten gage formed steel channel, expansion anchored to the wall and field welded to the mount channel. 

f. Door frames shall be installed in accordance with HMMA 863 and ASTM F1450.

4. Access Opening Protection:

a. Access panels, doors, frames, locks and hardware shall at a minimum be equivalent to the security level of the wall, roof or floor where it is installed.

b. Steel plate doors may be used as an alternate. If used, access doors or panels shall meet the following requirements:

(1) Shall be a minimum of 3/16 inch thick plate steel.

(2) Shall have minimum of 3/16 inch bent steel plate or equivalent rolled steel shape door frame. Each jamb for security access openings shall be anchored with wall anchors not to exceed 18 inches on center, with a minimum of two wall anchors per jamb.

(3) Frame and bracing shall be sufficient to prevent the door or panels from flexing or warping from abuse.

B. Non-security doors shall be steel commercial grade minimum 1¾-inches thick hollow metal doors with 16 gauge face sheets with rigid inner core. Frames shall be commercial grade 14 gauge hollow metal or equal.

C. Solid core wood doors are an acceptable alternative as a non-security door in walls designated as non-secure.

D. Additional features.

1. Where doors and hardware are required by the building code to be fire rated construction, such construction shall not reduce or compromise the security requirements, or present a hindrance to emergency evacuation.

2. Security frames shall be completely filled with 3000 psi fine grout meeting the requirements of ASTM C476.

3. Doors for any room utilized by inmates shall open out away from the inmate occupied side.

4. Doors in inmate occupied areas shall not have loop pulls on the inside of the door. Finger pulls are recommended in those locations.

5. Passproof thresholds shall be installed at doors between housing units.

6. Sliding doors, door mechanisms and food passes shall be oriented and installed to minimize inmate interference with door operation.

6VAC15-81-820

6VAC15-81-820. Locks and locking systems.

A. Security Level.  Locks shall meet the requirements of ASTM F1577 for swinging doors and ASTM F1643 for sliding doors.  Locks on perimeter security doors and maximum security doors shall be Security Grade 1.  Locks in interior security walls shall be Security Grade 2 or above.  Locks in interior security partitions shall be Security Grade 3 or above.

B. Locking Devices. Where a high degree of security and positive door control is required in cells, dayrooms and corridors, sliding door locking devices capable of being operated from a control room are recommended.

C. Magnetic and electromagnetic locks shall not be used as security locks.

D. Controls shall be provided to operate the locks and locking devices in the required modes.

1. The switches, relays and other devices shall make up a control system compatible with the locks and locking devices and shall be capable of providing the switching necessary to satisfy all desired operational modes.

2. A master control console or panel shall be designed to display all switches to the operator. Normally installed in a secure room (i.e., officers control room) the console shall be equipped with a control for each door, a group control for each wing of the building (or cell block) and controls for the corridor and sally port gates which control access to those wings.

3. In housing control stations and control rooms, door controls shall release cell doors individually, as a group, and as emergency release.

4. Housing control stations and control rooms shall have a local and remote power cut-off and the ability to transfer operation to the master control room.

5. Control panels shall have position, lock and roller bolt or locking bar indication for security gates and doors.

6. In the event of a power failure the locking system shall be fail-secure.

7. Emergency release provisions shall be made for unlocking or group-release of cell doors in case of fire, power failure or other emergencies.

a. Standby power from a generator is required.

b. Other forms of emergency release shall be reviewed and approved by the reviewing authority.

E. Master keying shall be provided for all security locks. Master keying shall utilize a minimum of two keys so no one key can be used to get from any point in the facility through multiple doors to the outside of the facility. All secure perimeter doors shall be keyed separately from interior doors.

F. Locks on inmate toilet room doors, with the exception of within housing units, shall be lockable from the outside but not lockable from the inside.

G. Within housing units, locking shall be as follows:

1. Inmate showers and toilet rooms with full height doors shall be staff lockable from the outside but shall not be capable of being locked or latched from the inside.

2. Inmate showers and toilet rooms with partial height doors may be latched from the inside.

H. Staff toilets shall be key locked from the outside and thumb turn operable or not lockable from the inside.

I. Plumbing chases shall not be lockable from the inside.

J. Sallyports Interlocking Requirements:

1. Sallyport doors shall be interlocked in a manner that only one sallyport door or gate shall be openable at a time under normal operation.  All sallyport doors or gates shall be installed so they are confirmed to be locked by mechanical or electronic means prior to the opening of any other door or gate. Sallyport locking and unlocking shall be remotely controlled from a secure control room.

2. Vehicular sallyport gates/doors shall be capable of being operated and locked from a remote location, with provisions for manual operation and locking when power is off or in the event of emergency action.

3. Vehicular sallyport doors shall be a minimum of 12 feet high.

4. Rollup and bi-fold doors in vehicular sallyports, warehouse and loading docks are not considered security doors.

5. Cell door release shall be separate from housing unit entry door release locking.

6. Doors between adjacent housing units shall not be interlocked with sallyports.

6VAC15-81-830

6VAC15-81-830. Windows frames.

A. Performance requirements and criteria for the selection and intended use of windows should shall include the following considerations: security, natural lighting, ventilation, and weather protection.

1. Security frames shall have 1-¼ inch glazing stops with a one inch bite and be secured with security screws on the non-inmate side.

2. Security frames shall be completely filled with 3000 psi fine grout meeting the requirements of ASTM C476.

3. Windows shall have security glazing in accordance with Section ??.

4. Where necessary because of field conditions in renovations or replacements, field fabricated security windows shall have a minimum 14 gage window frame and be approved by the reviewing authority.

B. Secure perimeter. Windows frames which are to be installed in the building perimeter security (exterior and interior walls and clearstory/skylight assemblies) shall meet the requirements of ASTM F1592 Grade 1 or better

C. Interior Security

1. Maximum security window frames shall be Security Grade 1 or better.

2. Window frames in interior security walls shall be Security Grade 2 or above.

D. Non-security windows may be provided in an exterior security wall to provide a non‑institutional appearance.  When such windows are used, however, the window opening shall be protected on the interior side of the opening by a steel bargrill or woven rod with security frame and glazing assembly comparable to the security assemblies described herein.

6VAC15-81-840

6VAC15-81-840. Security glazing.

A. When selecting glazing, consideration shall be given to ballistic attack; whether penetration of glazing compromises security or allows passage of contraband; degree of staff supervision or surveillance; and anticipated amount of vandalism.

B. The level of glazing resistance to penetration or ballistic attack shall be consistent with the security level of walls and other building components in which it is located. Glazing shall meet ASTM F1915, grade level as specified below.

1. Where openings exceed five inches in one direction and are not protected by bargrill or woven rod:

a. Glazing in maximum security shall be Security Grade 1 or better. 

b. Glazing in interior security walls shall be Security Grade 2 or better. 

c. Consideration shall be given to glazing in interior partitions shall be Grade 4 or better. 

2. Glazing in control rooms shall be:

a. Grade 1 in master control room.

b. Grade 2 or better for housing unit control rooms.

c. Grade 1 and BR where glazing separates a control room from a public area.

3. Glazing associated with visitation or magistrate areas which form a part of the secure perimeter shall have either:

a. Grade 1 glazing supplemented by an additional secure perimeter wall with sallyport enclosing the public side of the visitation area or,

b. Grade 1 glazing with bargrill or woven rod or,

c. Grade 1 glazing with BR.

4. In areas where voice communications through the glazing is required desired, such as magistrate, visitation and control rooms, a system utilizing vandal resistant individual speakers, microphones, intercom, telephone, speak around frames or approved equivalent shall be specified.

5. Security glazing panels shall be no larger than 36 inches x 48 inches unless located a minimum of seven feet above floor level.

6. Glazing security grade may be reduced one level if lowest portion of glazing is 12 feet above adjacent floor level.

7. Tempered or insulated glass or both may be used in openings five inches or less in one direction unless BR or contraband resistance is required in which case glazing rated for such shall be used. 

8. Glass or glass clad security glazing shall not be used unless required for fire rating or unless approved by the reviewing authority on a case by case basis for specific locations.

9. Plate glass, float glass and other conventional glass other than wire or tempered glass shall not be used in any openings located within the secure perimeter or within any interior security walls, partitions, door or other openings within the area enclosed by the secure perimeter. Wire glass may only be used where required for fire rating purposes.

10. Tempered glass, if used, shall meet the requirements of ANSI Z97.1 Class A safety test or Consumer Products Safety Commission Category II safety test.

11. Refer to Section ??? for locations requiring bargrill or woven rod protection.

12. Where bargrill or woven rod is required to be used for windows, it shall be similar in design and constructed in accordance with bargrill or woven rod indicated in Section ??.    Where bargrill or woven rod is used in the secure perimeter of the facility below 18 feet above finished floor, bargrill or woven rod shall be fabricated from tool resistant steel.

13. Where the frame or frame and mullions provide the security for the window opening, the maximum clear dimension shall be no more than five inches in one direction.

14. All openings (such as windows, louvers, clearstories and skylights) larger than eight inches by eight inches, or more than five inches in one direction, penetrating the secure perimeter walls, floors or roof shall be protected by bargrill or woven rod partitions constructed as required by Section ??. Exception: Glazed areas protected and located in accordance with Section ???. 

15. To avoid tampering, removable glazing stops shall be applied, wherever possible, on the side opposite the inmate occupied area.  Where stops are placed in an inmate area, they shall be secured with an ample number of strong, properly installed, tamper resistant fasteners of design required by these Standards or approved by the reviewing authority.  Junctions of horizontal and vertical glazing stops on the inmate side shall be welded to prevent removal of portions of stop members.

16. All exterior windows in security areas which are capable of being opened shall have additional protection of heavy duty stainless steel, security wire contraband and insect screen.

6VAC15-81-850

Article 11.
Mechanical, Plumbing, Electrical, Smoke Control and Fire Protection.

6VAC15-81-850. Mounting.

Unless indicated otherwise by these Standards, all components of mechanical, plumbing, electrical, smoke control and fire protection systems, including but not limited to air handlers, fans, duct work, terminal boxes, dampers, heating and cooling equipment, water heaters, pumps, piping, valves, sensors, control wiring, thermostats, tubing, conduit, wiring, motors, lighting fixtures and associated equipment, within the secure perimeter shall be mounted as follows:

1. As high as possible for the intended function and securely fastened to the structure or walls.

2. If located less than 12 feet above the finished floor or within six feet horizontally of guard rails enclosing tier floor and landing levels in dayrooms, the components shall be specifically designed for the security level of the space where it is installed, protected by a secure enclosure or protected by secure encapsulation. Other exceptions include spaces dedicated for staff use.

3. Piping, wiring, conduit, control wiring and tubing shall not be exposed in cells.

6VAC15-81-860

6VAC15-81-860. Mechanical.

A. Within the secure perimeter of the facility, flexible duct work shall not be installed within six feet of any opening (register, grille, diffuser, etc.) accessible which can be accessed by inmates.

B. Air inlets and outlets:

1. Maximum security grills shall be provided in the following areas:

a. All cells

b. Maximum security housing units

c. Secure perimeter

2. Maximum security grills shall have a 3/16" steel face plate interconnected to a 3/16" thick steel sleeve.  Openings in the face shall be no larger than 3/16" each.  Alternatively, a security grill specifically designed for suicide resistance may be allowed as approved by the reviewing authority.

3. Other security grills, security diffusers and security face plates shall be 12 gage or protected by 12 gage steel full face protection.  Other security grills, security diffusers or security face plates may be provided in all areas inside the secure perimeter that do not require a maximum security grill. 

4. Commercial grade grills, diffusers and face plates may be provided in:

a. Areas where lay-in ceiling tiles or single layer gypsum board ceilings are allowed

b. Areas located greater than 12' above the floor

c. Areas greater than six feet measured horizontally from any tier.

5. Grills, diffusers and face plates shall be constructed of stainless steel in inmate shower areas and stainless steel or aluminum in kitchen areas.  Thickness of stainless steel grills and diffusers for shower areas shall be as required for the security level indicated above.

6. Consideration shall be given to up-sizing grill and diffuser sizes, but not openings in face, to compensate for pressure drop due to paint buildup.

7. Consideration shall be given to locating inlets and outlets to provide proper distribution of air and prevent short circuiting. 

C. Opening Protectives. Duct and other penetrations larger than five inches in one direction and the other dimension exceeds eight inches (e.g. eight inches diameter round) penetrating interior security walls, floors or roof shall be protected by bargrill or woven rod meeting the dimensional requirements for walls in these Standards. Exception:  Duct bars are not required in wall penetrations within the interior security walls inside an individual housing unit, or the inner wall of their integral sallyport. Duct bars are required in penetrations of control rooms.

D. Within the secure perimeter, portions of the mechanical system requiring maintenance or inspection shall not be accessible by inmates.

E. Supply, return or exhaust through chases shall be ducted.

F. Armories shall have a dedicated exhaust to the outside of the building.

G. Control rooms shall have dedicated HVAC systems.

6VAC15-81-870

6VAC15-81-870. Plumbing.

A. Showers

1. Showers shall include a soap dish and drain. Shower heads shall be positioned to confine water flow to shower stall.

2. Hot and cold or tempered running water shall be available in all showers. Hot and cold running water shall be available in all lavatories. Hot water which is accessible by inmates shall be controlled by a temperature limiting device to preclude temperatures in excess of 105 degrees Fahrenheit.

3. Toilet area wall, floor and ceiling surface finishes shall be durable, washable and resistant to water, mold and mildew.

4. Shower ceiling, wall and floor surface finishes shall be durable, washable and resistant to water, mold and mildew.  Shower area floor surface finishes shall be slip resistant.  It is recommended that inmate showers be constructed from stainless steel.

B. Plumbing fixtures.

1. Plumbing fixtures in maximum security housing units shall be stainless steel

2. In indirect supervision medium security housing units, toilets and lavatories shall be stainless steel.

3. In minimum security housing units and direct supervision medium security housing areas, toilets shall be at minimum commercial grade tankless toilets and commercial grade lavatories.

4. Soap holders in showers and toilet paper holders shall be the recessed type.

5. Showers providing ADA accessibility designed with fixed low shower head shall have a second head of at least standard height.

6. Where an ADA accessible mirror is provided, a regular height mirror shall also be provided.  Height to bottom of regular height mirror is recommended at 53"-57".

7. It is recommended that maintenance and sanitation (ponding water and soap) and suicide resistance be considered when selecting grab bars in ADA accessible showers.

8. All showers and lavatories for inmate use shall be operated by metering push button activator(s).

9. Fixtures in sallyports shall be maximum security type.

10. Gooseneck faucets shall not be allowed on lavatories in inmate accessible areas.

C. All floors and tiers in housing units shall be provided with adequate drainage to handle standing water associated with shower areas, toilet or sprinkler overflows, and cleaning.

D. Kitchens and laundries shall be provided with adequate drainage.

E. Adequate storage and janitorial closets with mop sinks shall be provided in or in proximity to housing, intake, kitchen and laundry.

F. Toilet facilities shall be located throughout the building(s) for the use of security and administrative staff and inmates. Toilet facilities shall be provided in, or convenient to, control stations or control rooms.

G. PVC or other plastic piping, ½ inches or greater, shall not be used above the ground floor slab within the secure perimeter of the jail. For transitions, PVC piping may extend not more than six inches above floor.

H. Consideration shall be given to not locating plumbing fixtures and lines on floors or in interstitial spaces above security electronic rooms.

I. Isolation valves and balancing valves are recommended to facilitate maintenance.  Butterfly valves are not recommended.

J. Gravity sanitary drainage mains and fittings serving two or more fixtures in housing units shall have a minimum inside dimension of six inches.

K. For inmate toilets with a gravity sewer, a cleanout with interceptor pin at each tee in chases is recommended. 

L. Water shutoff from a location readily accessible by staff but not by inmates shall also be considered.

M. All sanitary and storm water piping penetrating a secure perimeter wall, security floor, secure recreation yard or vehicular sallyports shall not exceed eight inches in diameter.  Should flow calculations require a pipe diameter greater than eight inches, a series of eight inch pipes equivalent to or greater than the flow area calculated should be used.  Where multiple eight inch pipes are required, the pipes shall be installed as a duct bank.

N. All showers shall be provided with mechanical exhaust directly from the shower compartment. Single showers shall be exhausted individually. In the case of multiple showers without full height partitions between the showers, the exhaust may be from a central one location from the shower area.

O. As a minimum, a water supply shutoff controllable from outside each housing unit shall be provided.

P. All fixtures shall be low flow, water saver type.

Q. Inmate lavatories and toilets inside the secure perimeter shall not have exposed plumbing.

6VAC15-81-880

6VAC15-81-880. Electrical.

A. All wiring, conductors and control tubing, shall be concealed to the greatest extent possible.

1. Where wiring is exposed and accessible by inmates, it shall be housed in intermediate metal conduit IMC or RMC with threaded fittings.

2. Nonmetallic conduit (PVC or CPVC) shall not be permitted above ground floor slab within the facility.

3. Set screw fittings and other types of conduits are not permitted.

4. Flexible metallic conduit not exceeding 6 feet in length shall be allowed above ceilings.  5. EMT shall be allowed above ceilings. EMT shall have compression fittings, double the code required strapping and 2-hole fastener straps.  Set screw fittings are not allowed.

6. Flexible conduit, if required for a moving part of a device (e.g. pan-tilt-zoom camera), shall not exceed 12 inches exposed and shall be liquid tight or equivalent.

B. Rigid nonmetallic conduit (PVC or CPVC) shall not be permitted above the ground floor slab within the secure perimeter except when encapsulated in concrete or grouted concrete masonry units.

C. The intensity of artificial lighting shall be in accordance with the requirements of the Minimum Standards for Jails and Lockups.

D. A standby power source sufficient to sustain, as a minimum, life safety operations, security systems, refrigerators and freezers a minimum of 72 hours without refueling shall be provided. Consideration shall be given to emergency power for nonemergency lighting.

E. Consideration shall be given to protection of generators and fuel sources from unauthorized access or damage by location, fencing or enclosure.

F. The Security level of fixtures shall be consistent with the security level of the area where located. Security light fixtures shall be surface mounted to any ceiling which is the secure perimeter. Exception:  Security fixtures which are designed for, integral to and maintain the security level of the ceiling, which is not the secure perimeter, may be recessed. Fixtures installed in non-secure lay-in ceilings may be standard fixtures with scratch and break resistant lenses.

G. Suspended ceiling mounted lighting fixtures in maximum and medium security housing units shall be supported from the structure above with threaded rods, independent of any ceiling grid or framework.

H. Placement of receptacles and lighting switches in individual cells is discouraged.  Consideration should be given for access to power for medical devices.

I. Surge protection is required on power supplies for electrically powered systems and service to include those that leave the building.

J. Lightning protection with a UL Master Certification is required for the facility.e

6VAC15-81-890

6VAC15-81-890. Smoke Control.

A. A smoke control system shall be provided for dormitory and celled areas such as intake, medical, special purpose and general population housing.

B. The pressurization method, with a minimum of 24 air changes per hour of exhaust and 20 air changes per hour of makeup air, is recommended.  If the pressurization method is not used in accordance with this recommendation, the exhaust method shall be used.

C. Exit corridors shall be positively pressurized to minimize smoke migration into the area and keep the path of egress clear of smoke.

D. A smoke test shall be performed prior to acceptance of the building.  The local fire department, local building official, facility safety officer or their designees shall be invited to witness the smoke tests and the tests shall be witnessed by the reviewing authority.  The areas to be tested shall be at least one each of a typical dormitory and one of each typical celled areas such as intake, medical, segregation and general housing as determined by the reviewing authority.

E. Smoke machine(s) to perform the tests shall be furnished by the owner or the owner's contractor. Smoke machines provided shall be of sufficient size and capacity to perform the tests in a short period of time.

F. Understanding that there are many variables involved, the desired results of the tests are as follows: from start of smoke machine to system alarm - two minutes or less; from system alarm to system activation - 30 seconds or less; from system activation to distinguish an egress path from the center of the room to an exit - two minutes or less; from system activation to the space being sufficiently clear to reset the system - 30 minutes or less.

6VAC15-81-900

6VAC15-81-900. Fire Protection.

A.  Sprinkler heads in inmate accessible areas shall be detention type heads.

B.  Exposed fire alarms, smoke detectors, heat detectors and audible and visual signaling devices shall be mounted as high as practicable, and if below twelve feet, covered with heavy gage tamper resistant protective cages securely fastened to the surface.  All exposed devices in gymnasiums or indoor recreation areas shall be covered with protective cages.

6VAC15-81-910

Article 12
Miscellaneous Construction Features

6VAC15-81-910. Jail Equipment.

A. All jail security equipment, fixtures, hardware, etc. shall be of a design to meet the security level consistent with the intended use of the space.

B. Bunks installed in maximum and medium security cells shall be bolted through the wall, welded to imbeds or bolted/welded to inserts cast into the wall or floor.

C. Fixed tables and seats shall be through-bolted through the wall, welded to imbeds or bolted or welded to inserts cast into the wall or floor.

D. Door closers within the secure perimeter shall be the concealed arm type.

E. All equipment and systems shall be installed in accordance with manufacturer's instructions unless otherwise required by these Standards or approved by the reviewing authority to be installed differently.

F. Exposed surfaces of all metal tables, bunks, seats, cabinets, grab rails, stringers, hand and guard rails, food passes, windows, doors, frames, shelves and similar items shall have smooth edges to reduce risk of cutting or other injury.

6VAC15-81-920

6VAC15-81-920. Interstitial spaces.

Interstitial spaces above cells, freezers, refrigerators, dryers, showers, stand-alone offices, and similar shall be enclosed to facilitate detection of tampering and prevent unauthorized access.

6VAC15-81-930

6VAC15-81-930. Security Fasteners.

A. Fasteners inside the secure perimeter shall be pinned Torx or flush ‘break-off' head style fasteners installed with thread locking fluid in locations as follows:

1. Direct supervision control panels

2. Inmate accessible elevator cabs and control panels

3. Security lock mounting plates

4. Glazing stops in security windows.

5. Security light fixtures.

6. Hinges for security doors.

7. Installed furnishings and equipment including, but not limited to, enunciator panels, fire extinguisher cabinets, floor drains, air diffusers, light switch plates, outlet covers, in inmate accessible areas.

B. Spanner type screws shall not be permitted.

C. Fixed tables and bunks shall be secured with fasteners as above or with peened or tack welded anchor bolts and nuts to prevent removal.

D. Security fasteners are not required for the following:

1. Mechanical, electrical, generator, elevator equipment or communication equipment in locked rooms with security doors or inside enclosed control rooms,

2. Above security ceilings, behind secure locked access doors or panels, and within secure pipe and duct chases.

3. Movable furnishings, storage shelving, cabinet hardware,

4. Laundry and kitchen equipment.

5. Drywall assemblies.

6. Equipment mounted higher than 15 feet above finished floor or within six feet of the tier.

7. Outside the secure perimeter.

6VAC15-81-940

6VAC15-81-940. Food, paper and medicine passes.

A. A pass for food and medicine shall be installed in all maximum security cell doors. For purposes of this requirement, holding, intake, maximum security housing, classification and special purpose cells are considered maximum security.

B. A pass for food shall be installed in a wall or inner sallyport door of each housing unit.  The food pass shall be lockable and operable from the sallyport interior and shall not interfere with the operation of the door.

C. Locking passes shall be installed with the lock and fold down shelf on the side of the door or wall away from the inmates.

D. The size of a food or medicine pass shall be no more than five inches high and at least 15 inches wide or designed to facilitate passage of trays to be used. Food passes shall be installed at a maximum height of 36 inches to the top of the opening.

E. A minimum of a paper pass shall be installed from each control room to the adjoining corridor.

6VAC15-81-950

6VAC15-81-950. Communication.

A. A secure means of communication, including a paper pass shall be provided between control room and each dayroom and between magistrate's office and intake.

B. A secure means of communication shall be provided between law enforcement lobby and intake.

6VAC15-81-960

6VAC15-81-960. Interior finishes.

A. In secure areas, all interior exposed walls, partitions, and ceilings shall have a low maintenance, nonabsorbent durable finish.

B. All floor surfaces shall be of a durable, low maintenance, nonabsorbent material.

C. If concrete floor surfaces are used they shall be finished with a sealer or coating.

D. Base molding if installed shall be securely attached.

6VAC15-81-970

6VAC15-81-970. Acoustics.

A. Acoustical treatment shall be provided at a minimum in housing units, activity areas and intake.

B. Acoustical treatment shall be damage resistant.

6VAC15-81-980

6VAC15-81-980. Security Sealants.

A. General

1. Security sealants shall be characterized as being either elastomeric (tamper-resistant: hardness 50 or greater) or low-mod gel (pick-resistant: hardness 70 or greater) type.

a. Tamper-resistant sealants shall be provided within all inmate occupied areas subject to continuous supervision.

b. Pick-resistant sealants shall be provided within all inmate occupied areas not subject to continuous supervision, such as cells.

2. Where open joints exceed security sealant's capabilities to provide a full seal, a metal cover with security sealant at its full perimeter shall be provided.

3. Tamper-resistant sealant with range of movements suitable for the application shall be used. Pick-resistant sealant shall not be used in movable building joints. 

4. Joints above ceilings, those covered by expansion joint covers or otherwise concealed are excluded from requirements for security sealants.

5. Security sealants shall be installed with a primer and in accordance with manufacturer's written recommendations.

B. Inmate Occupied Areas

1. Tamper-resistant sealant shall be provided as transition between surface applied floor finish and transition to wall face in lieu of an applied wall base.

2. Within all cells, pick-resistant sealants shall be provided for gaps and open joints at the perimeter of all permanent materials, furnishings, fixtures and devices.

3. Tamper-resistant sealant shall be provided for gaps and open joints in other than inmate cells at the perimeter of all fixtures and devices that are removable.

4. Locations for application of tamper resistant sealant include the following:

a. Dayrooms

b. Visitation (inmate side)

c. Classrooms

d. Indoor recreation and multipurpose rooms

e. Inmate toilets, lavatories and shower areas.

5. Security sealant is not required higher than 12 feet above the finished floor or beyond six feet horizontally of guard rails enclosing tier floor and landing levels in dayrooms.

6VAC15-81-990

6VAC15-81-990. Fencing.

A. Two levels of security fencing are as follows:

1. Inmate containment fencing designed for outdoor recreation areas outside the secure perimeter shall consist of two fences at least 12 feet in height and at least ten feet apart.  Fence fabric shall be at least nine gage, 2 ½ inch mesh maximum opening, galvanized steel interwoven wire with stainless steel 24 inch double helix razor wire installed per manufacturer's recommendations on the top of both fences in the vee arms or on the outrigger arm on the inmate side at the top. A third row of razor wire shall be located between the fences on the inmate side, adjacent to the outside fence.

2. Fencing designed for short term supervised emergency containment shall be at least 12 feet high, at least nine gage and 2 ½ inch maximum opening mesh, galvanized steel wire interwoven fence fabric topped with a minimum of three rows of barbed wire securely fastened to support arms at the top of line posts angled to the inmate side.

B. Fence components including, but not limited to, the top and bottom rails, line posts, terminal posts, tension bars, attachments, concrete footings for the fence, walk gates and truck gates, shall be in accordance with manufacturers' recommendations. Tension wires are not permitted in lieu of bottom rails.

C. Both top and bottom selvage of the fence fabric shall be twisted and barbed.

D. All exterior fencing shall be effectively grounded.

E. After installation, all threaded fittings, connectors, and bolts shall be tack welded or peened to prevent nuts and pins from being removed.  All exposed threads and connector twisted wire tie ends shall face away from the inmate side of the fence, except for double fences where the exposed threads and connector twisted wire tie ends shall face between the fences.

F. All twisted wire tie down wires shall be minimum nine gage galvanized steel and twisted a minimum of two turns at each end.

G. Hog ring type connectors are not allowed in fencing construction.

H. Fences are not required to have barbed wire if protected by razor wire.

I. Openings between the post and building shall not exceed two inches.

J. Bracing shall be shielded or installed on side of fenced away from inmates, except for double fences where the connectors and bolts shall be between fences.

K. Lock assemblies for gates in fence shall be protected from unauthorized access and tampering.

6VAC15-81-1000

Part VI
Community Custody Facilities Design and Construction

Article 1
Requirements

6VAC15-81-1000. General.

A. For localities or regional facilities which demonstrate a need based on the C-BCP Needs Assessment?, a community custody facility meeting the following requirements may be constructed with a number of beds in accordance with Section ??? Note to ABB (refers to the com custody %'s- pg 8).

B. These structures are designed to house Community Custody inmates as defined in s these Standards.

C. When designing the facility, specific consideration shall be given to appropriate traffic patterns, groups of functions, facilitating ease of movement to, from and within functions, clear sightlines to eliminate blindspots, efficiency and economy of staffing, enhancing the operator's ability to protect inmates from sexual abuse, and facilitating a smooth, logical sequence of operation.

D. Material and installation shall be in accordance with manufacturer's recommendations or as otherwise noted in these Standards.

6VAC15-81-1010

Article 2
Housing Design

6VAC15-81-1010. Separate building.

Community custody housing shall be constructed as a separate building from the secure portion of the jail or separated from the secure portion of the facility by the secure perimeter.

6VAC15-81-1020

6VAC15-81-1020. Traffic pattern separation.

If secure and community custody housing are provided in the same building, the design of the facility shall provide exterior and interior traffic patterns to assure separation of secure and community custody populations.

6VAC15-81-1030

6VAC15-81-1030. Type of construction.

Perimeter walls shall be of masonry, concrete, stone, metal or other similar durable non-fabric, noncombustible material. It is recommended that perimeter walls, floor and roof or ceiling meet secure perimeter requirements.

6VAC15-81-1040

6VAC15-81-1040. Occupancy.

Community custody housing shall be designed to consist of multiple occupancy cells or dormitories.  If dormitories are utilized and design capacity of community custody exceeds 24, at least two units are required.

6VAC15-81-1050

6VAC15-81-1050. Separation of Males and Females.

A Community custody facility that contains housing units for both males and females, shall have the housing units designed and constructed to prohibit normal communication by sight and sound between the two.

6VAC15-81-1060

6VAC15-81-1060. Housing unit size.

A. Housing units shall be dormitories or multiple occupancy cells.

1. Multiple occupancy cells shall be designed for no more than four inmates per cell and shall be sized in accordance with the current American Correctional Association Standards for Adult Local Detention Facilities.  Multiple occupancy cells shall be configured to open into a dayroom. Dayroom space shall contain no less than 35 square feet of space for each inmate for which the unit is designed to serve. Calculation of this space shall not include sallyports, space under stairs, stairs, toilet or shower areas and lavatories.  On the first level an 18 inch wide path in front of all cell fronts and showers shall not be counted as dayroom space.

2. Dormitories shall be constructed to provide 85 square feet of space per inmate for each inmate for which the area is designed. Calculation of this space shall not include sallyports, space under stairs, stairs, toilet or shower areas and lavatories. 

B. Ceiling heights in these cells areas shall meet the requirements of Table ???

C. Housing units shall be designed to accommodate no more than 48 inmates per dormitories or 64 inmates per housing unit with multiple occupancy cells.e

6VAC15-81-1070

6VAC15-81-1070. Building access.

The facility shall be designed for the capability to monitor ingress and egress to the facility.  Space(s) shall be provided outside of the housing unit for search, work clothes lockers, showers and toilet facilities.

6VAC15-81-1080

6VAC15-81-1080. Fixtures and furnishings.

Each housing unit shall be provided with natural light, toilet fixtures, hot and cold running water, drinking fountain or lavatory with a sanitary bubbler, mirror(s), bed or bunk, tables and seating and storage space for personal items to accommodate the number of inmates for which it is designed.

6VAC15-81-1090

6VAC15-81-1090. Toilet and Shower Locations.

For individual dayrooms and dormitories, showers, lavatories and toilets shall be located within the areas served.

6VAC15-81-1100

6VAC15-81-1100. Services.

Space or provisions shall be made for food service, laundry, commissary and other support services.

6VAC15-81-1110

Article 3
Additional Design Features

6VAC15-81-1110. Elevators.

Elevators, if provided, shall be of sufficient size to transport food carts and at least one elevator per facility shall be of sufficient size to transport wheeled stretchers or gurneys.

6VAC15-81-1120

6VAC15-81-1120. Corridors.

Corridors used for the movement of inmates, stretchers, food carts, etc., shall be constructed to provide a minimum of five feet in width and height meeting the requirements of Table ???.

6VAC15-81-1130

6VAC15-81-1130. Door Swing.

Door swings for any space utilized by inmates shall open away from the inmate occupied side.

6VAC15-81-1140

6VAC15-81-1140. Voice and visual communication.

A. The facility shall be equipped with a system capable of communicating with the master control of its associated facility.

B.  To enhance operations and security, intercom and CCTV systems shall be considered.

6VAC15-81-1150

6VAC15-81-1150. Telephone.

Provisions shall be made for inmate telephone and video communication services available at appropriate locations within the facility.

6VAC15-81-1160

6VAC15-81-1160. Multipurpose Space.

A minimum of 15 square feet per inmate expected to use the space at any one time, but not less than 360 square feet of space shall be provided for indoor or outdoor recreation and multipurpose use.

6VAC15-81-1170

6VAC15-81-1170. Drains, storage and closets.

Floor (water) drains shall be provided in all housing units.  Storage and janitorial closets with mop sinks shall be provided in or in proximity to housing units.

6VAC15-81-1180

6VAC15-81-1180. Emergency Release Provisions.

Emergency release provisions shall be made for unlocking or group release of cell doors in case of fire, power failure or other emergencies. Standby power from a generator is required for a minimum of 72 hours without refueling.

6VAC15-81-1190

Article 4
Construction Requirements

6VAC15-81-1190. Interior Finishes.

A. In secure areas, all interior exposed walls, partitions, and ceilings shall have a low maintenance, nonabsorbent durable finish. 

B. All floor surfaces shall be of a durable, low maintenance, nonabsorbent material.

C. If concrete floor surfaces are used they shall be finished with a sealer or coating.

6VAC15-81-1200

6VAC15-81-1200. Windows, doors, locks.

A. Doors, windows and frames shall be commercial or detention type.

B. Window openings shall be screened, locked or otherwise controlled designed to prevent unauthorized entry or passage of contraband.

C. Magnetic locks are prohibited.

6VAC15-81-1210

6VAC15-81-1210. Climate Control.

Heat and air conditioning shall be provided in all rooms in the facility so that a temperature not less than 65 degrees F or more than 85 degrees F is maintained.  Exceptions include mechanical and electrical spaces which may be mechanically ventilated.  Special consideration shall be afforded to additional cooling in kitchen, food storage areas and rooms containing heat sensitive and electronic equipment.

6VAC15-81-1220

6VAC15-81-1220. Artificial Light.

Artificial light shall be provided in all cells, dayrooms and dormitories to provide at least 20 foot-candles at personal grooming areas, tables, and desk tops, if desks are provided. Provisions are required for night lighting.

6VAC15-81-1230

Article 5
Mechanical, Plumbing and Electrical

6VAC15-81-1230. Mechanical.

A. Thermostats, sensors, control wiring, and control and pneumatic tubing for the mechanical system shall not be inmate accessible.

B. Consideration shall be given to locating balancing dampers close to or integral with diffusers so they can be adjusted and checked without the installation of access panels.

6VAC15-81-1240

6VAC15-81-1240. Plumbing.

A. Shower and toilet areas including ceilings, shall be provided with a durable surface finish, which shall withstand humidity.

B.  All exposed plumbing shall be kept flush with the walls and ceilings.  Exposed pipes shall be installed so they are not inmate accessible.

C.  Hot water for inmates shall be controlled by a temperature limiting device to preclude temperatures in excess of 105 degrees Fahrenheit.

D.  Actuating valves provided on lavatories and showers shall be the metering type

6VAC15-81-1250

6VAC15-81-1250. Electrical.

A. All wiring, conductors and control tubing, shall be concealed to the greatest extent possible. 

1. Where wiring is exposed and accessible by inmates, it shall be housed in intermediate metal conduit IMC or RMC with threaded fittings.

2. Nonmetallic conduit (PVC or CPVC) shall not be permitted above ground floor slab within the facility. Set screw fittings and other types of conduits are not permitted. 

3. Flexible metallic conduit not exceeding 6 feet in length shall be allowed above ceilings.  EMT shall be allowed above ceilings.

4. EMT shall have compression fittings, double the code required strapping and 2-hole fastener straps.  Set screw fittings are not allowed. Flexible conduit, if required for a moving part of a device (e.g. pan-tilt-zoom camera), shall not exceed 12 inches exposed and shall be liquid tight or equivalent.

B. A standby power source shall be provided sufficient to sustain, as a minimum, life safety and security operations a minimum of 72 hours shall be provided.

C. Standby power sources and transformers shall be protected from access by the general public through location, fencing, or enclosure.

D. Surge protection is recommended on power supplies for critical life safety, security, and telephone systems.  Surge protection shall be considered on control and alarm circuits that leave the building.

6VAC15-81-1260

6VAC15-81-1260. Lighting.

A. Light fixtures shall be a minimum of commercial grade secured with tamper resistant screws.

B.  Intensity of artificial lighting shall be in accordance with requirements for artificial light in the Minimum Standards for Jails and Lockups.

C.  Natural light is required in inmate housing units.  Natural light is recommended in renovation projects which provide new inmate housing.

D. Light(s) and electrical outlets shall be provided for walk-in type plumbing chases.

6VAC15-81-1270

Article 6
Miscellaneous Construction Requirements

6VAC15-81-1270. Equipment.

A. Equipment and fixtures shall be a minimum of commercial grade

B.  Toilets equipped with tanks are prohibited.

6VAC15-81-1280

Part VII
Lockups

Article 1
Design Requirements

6VAC15-81-1280. Cells.

Lockups shall be composed of individual or group cells.  Cells shall be designed to contain a minimum of 45 square feet for single occupancy cells plus 15 square feet per inmate for each additional inmate for which the cell is designed.

6VAC15-81-1290

6VAC15-81-1290. Separation.

Facility shall be designed for the necessary sight and sound separation of males, females, and if planned, of juveniles.

6VAC15-81-1300

6VAC15-81-1300. Floor drains.

Sufficient floor (water) drains shall be provided throughout the lockup to prevent water from standing on the floors.

6VAC15-81-1310

6VAC15-81-1310. Monitoring.

Lockups shall be designed to facilitate monitoring by direct observation with backup by CCTV. Specific consideration shall be given to appropriate traffic patterns, groups of functions, facilitating ease of movement to, from and within functions, clear sightlines to eliminate blindspots, efficiency and economy of staffing, PREA, and facilitating a smooth, logical and orderly sequence of operation.

6VAC15-81-1320

6VAC15-81-1320. Fixtures for inmates.

Each cell shall be provided with a stainless steel combination toilet and lavatory with hot and cold running water with an integral drinking fountain.

6VAC15-81-1330

6VAC15-81-1330. Cell furnishings.

Each cell shall be equipped with a stationary steel or concrete wall bunk or bench.

6VAC15-81-1340

6VAC15-81-1340. Secure space.

Secure space shall be provided for inmate records, logs, and storage and inventory of inmate property.

6VAC15-81-1350

6VAC15-81-1350. Telephones.

Telephones shall be available for use by inmates in the admissions area.

6VAC15-81-1360

6VAC15-81-1360. Visiting space.

Space for confidential attorney visiting shall be provided.

6VAC15-81-1370

Article 2
Construction Requirements

6VAC15-81-1370. Construction requirements.

All components of cells, sallyports, and the room or space containing the cells shall meet the requirements for maximum security construction in these Standards.