Virginia Regulatory Town Hall
Agency
Department of Health Professions
 
Board
Board of Pharmacy
 
chapter
Regulations Governing the Practice of Pharmacy [18 VAC 110 ‑ 20]
Action Use of medication carousels and RFID technology
Stage NOIRA
Comment Period Ended on 10/14/2020
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2 comments

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10/13/20  5:16 pm
Commenter: Clinton Atwater, Carilion Clinic

18VAC110-20-425 Robotic pharmacy systems (carousel subsection)
 

Section C of article 425 references the use of carousel technology and puts into place the necessary safeguards for technicians to safely and accurately dispense unit dose medications using barcode technology inherent in carousels technology.  The article properly identifies the steps to be followed for dispensing of patient specific medications as well as replenishment stock for automated dispensing systems.  The article does not specify dispensing of products that will be utilized in a satellite pharmacy or another hospital in the case of a hub and spoke distribution model.  I encourage the addition of language that allows for dispensing to another pharmacy location following the same safeguards as outlined for patient specific medications and automated dispensing systems.

Note there are two sections labeled section 3 in the carousel portion of the article.  It appears that this is a typo and perhaps the second section 3 should be section 4.  "3. A pharmacist shall verify the accuracy of all drugs prior to dispensing or leaving the pharmacy that are manually removed from the medication carousel by a pharmacy technician without the use of the robotic pharmacy system to guide the selection of the drug product.Carousel technology relies on barcode technology and not robotic technology for safety.  I believe the intent of this section is to specify that any medication that is removed from a carousel without following the required steps for section 3 (electronically transmitted order and barcode scanning each item) requires a pharmacist verification prior to dispensing.

Changes to this regulation is long overdue and I am pleased that VA is recognizing the value of automation and technology in the inpatient hospital system.

CommentID: 87361
 

10/14/20  5:39 pm
Commenter: Mark Hickman and Natalie Nguyen, VSHP

VSHP Comment on Use of medication carousels and RFID technology
 
The Virginia Society of Health-System Pharmacists (VSHP) appreciates the Board of Pharmacy's considerations for promulgating regulations on two areas of pharmacy practices that have become well incorporated into health-system pharmacy practice. We support the intent of the language proposed in this NOIRA. We would like to offer clarifying considerations and questions for the proposed language.
 
MEDICATION CAROUSELS
Section C, subsections 2b and 3b: VSHP requests that the Board revisit the language as written requiring the scanning of each unit dose / intact blister / unopened manufacturer. The current proposed language requires validation of the barcode based on type of product packaging, which is currently not a customizable option within medication carousel technology. The system cannot differentiate between when to require scanning a single unit dose vs. intact blister vs. unopened box. Instead, the system requires the scanning of a barcode of the product in order to proceed, regardless of it is a single unit or still attached to a whole box or blister. VSHP recommends adding language requiring the visual inspection by the pharmacy technician for all unit doses filled to a patient-specific dose or automated dispensing cabinet.
 
Another consideration is the requirement for scanning every single unit dose item to fill the order for a patient or automated dispense cabinet pocket. Although this is an option that can be implemented in the medication carousel technology, this counteracts the intent of this pharmacy automation technology to improve efficiency in addition to the added safety level of barcode validation.
 
RFID TECHNOLOGY
Section A, subsection 4: VSHP asks the Board to clarify expectations if errors are identified during the 5% pharmacist check, actions to be taken, and documentation. For example, does the pharmacist then expand to 10% check for validation?
 
Thank you for your attention and consideration.
CommentID: 87369