Agencies | Governor
Virginia Regulatory Town Hall
Department for Aging and Rehabilitative Services
GDForum ID: 50
Description of Proposed Guidance Document Changes
Chapters 1, 2, 3, 4 and 7 - Significant changes - Selected consistent terms “VDSS intranet”, “APS Division page on the VDSS intranet”, and “DARS public site” to describe location of APS Division manuals and documents Chapter 1 Significant changes - Clarified location of operational guidance including manuals and videos in PeerPlace. Chapter 2 Significant changes - Clarified guidance on placement of APS documentation in PeerPlace; Updated location of forms; Inserted location in PeerPlace to enter the UAI and Service Plan, upload attachments, and access notification letters; Added updated title and location of the 2020 version of the Mandated Reporter Training. Clarified how to access an older version on the VDSS public site; Corrected Code of Virginia citations; Clarified guidance on entering APS reports in PeerPlace; Clarified LDSS role in contacting reporters when a hotline report is received; Clarified guidance on the transfer and determination of validity when transferring APS reports; Removed outdated language and replaced with language to comport with PeerPlace case management system; Amended section heading and clarified process when a client does not have a PeerPlace profile; Amended section heading and clarified process when a client has a PeerPlace profile; Clarified guidance on when the report is not valid; Clarified guidance on sending a report for investigation, closed reports, and reports in the queue; Clarified guidance when the adult permanently relocates; Struck invalid guidance from Unfounded disposition guidance; Clarified guidance on Invalid dispositions related to report close reason; Clarified guidance on reopening a closed investigation; Added guidance about APS Investigation Status View Builder; Clarified guidance on creating a service plan in PeerPlace; Clarified guidance when petitioning the court for additional 5 days. Chapter 3 Significant Changes - Identified location of commonly used forms such as the “service application” and “consent to exchange information” on the DARS public site and VDSS intranet; Clarified guidance on uploading signed service application to PeerPlace; Clarified guidance regarding short-term AS cases; Replaced “eligibility redetermination” with “ASAPS Financial Eligibility”; Clarified guidance for service plan updates of ongoing cases; Amended guidance related to transfers. Inserted clarification regarding transfer of ongoing APS registrations. Chapter 4 Significant Changes - Added guidance recommending annual HBC policy review; Clarified assistance with ADLs are part of companion activities; Inserted new section “Contracting for HBC services” and guidance; Clarified guidance on registering an adult in PeerPlace requiring an annual ALF reassessment; Clarified ePAS as the system of record for Medicaid LTSS and LDSS responsibility for documents related to Medicaid LTSS screenings; Added guidance on use of screening request log. Chapter 7 Significant Changes - Clarified guidance regarding LDSS obtaining qualification document; Updated location of form “Report of Guardian for an Incapacitated Person”; Added additional guidance on uploading guardian reports to PeerPlace.
Guidance Document(s) for this Comment Forum
Document ID Document Title Document in Effect Proposed Document
6991 AS Adult Services Manual Update Chapters 1, 2, 3, 4 and 7 n/a pdf Proposed Document Updated on 5/13/2021
Contact Information
Elizabeth Patacca
Administrative Staff Assistant
8004 Franklin Farms Drive
The Virginia Register

Publication Date: 1/4/2021    Volume: 37  Issue: 10
The public comment period began upon publication and extended for 30 days. It ended on 2/3/2021.
There were no comments

Effective Date:  2/4/2021 
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